Sample_Billing_Form_-_Informational_Only.pdf

This is a sample billing form for the City of Wheat Ridge, Colorado in connection with a noxious weed removal and herbicide application services contract. The form is designed for vendors to submit monthly invoices for basic services and additional services rendered during specified periods. The billing form requires vendors to document task descriptions, fee amounts, percentage of work completed, fees earned, prior billing amounts, and total amounts due. The form must be signed by both the vendor and the City Department approver and submitted to the City of Wheat Ridge Accounts Payable department located at 7500 W. 29th Avenue, Wheat Ridge, Colorado 80033. Payment is due within thirty days of receipt via Electronic Funds Transfer, and the City is exempt from sales and use taxes.

The noxious weed removal contract encompasses treatment of approximately 72 acres of infested open space, 9.85 acres of non-irrigated parkland, and 5 acres of right-of-way areas, with pricing to be submitted on a per-acre basis for three service categories. The City issued the Request for Proposals on February 2, 2026, with questions due by February 10, 2026 at 2:00 p.m. Mountain Time and proposals due by February 26, 2026 at 2:00 p.m. Mountain Time via the OpenGov Procurement portal, with an anticipated contract award date of March 4, 2026. The contract term is one year with options to renew for four additional one-year periods and may be extended on a month-to-month or cycle basis. All applicators must hold current Colorado Department of Agriculture licenses, maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and achieve a minimum 75 percent kill rate on first applications. Subsequent price increase requests are limited to no more than one adjustment per contract term and capped at 10 percent of the original cost, subject to City approval.