SAM SOURCES SOUGHT NOTICE.pdf

SOURCES SOUGHT NOTICE

MARAD_05_2026

300KVA TRANSFORMER MAINTENANCE and REPAIR

The Government does not intend to award a contract based on this request, so quotations will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Project Title: 300KVA Distribution Transformer Inspect, Clean, Repair and Test

This project is in support of the James River Reserve Fleet (JRRF) shore facilities onboard Fort Eustis Army base compound at 2606 Harrison Road, 23604, Newport News VA.

Classification: Product Service Code (PSC) J061; NAICS 811310.

Note: It is mandatory for ALL vendors seeking an award from the government to have a current, active System for Award Management (SAM) profile with no exclusions, debarment or be in arrears on taxes. Vendors are to state their Small Business designation/ status which must correlate with SAM registration (8(a), SDVOSB, WOSB…) and whether it is a large or small business under this NAICS Code. Vendors will also provide their Unique Entity Identifier (UEI) code from SAM.

Regulatory Baseline: Revolutionary FAR Overhaul (RFO) – Plain Language Initiative

Under the RFO "Common Sense" Mandate, we are moving away from 50-page technical specifications. Our objective is simple: Continuous Power Reliability. We are looking for partners who apply commercial-sector best practices to ensure these assets exceed their standard mean time between failures (MTBF).

1. Introduction & Mission Objective

The Maritime Administration is seeking information from capable vendors to provide comprehensive maintenance and repair of three (3) 300KVA portable transformer units.

Name Plate Data – Class 0A, 60 HZ Three Phase, HV 13200, LV 480, % Impedance 4.44, Oil Gallons 147, Weight 3090 lbs. (Only Transformer) Does not include outside containment and accessories. Manufactured 1993.

Vendor is to furnish qualified personnel, all material, tools and equipment to clean, inspect and accomplish minor repairs required to indicated 300KVA transformers.

To avoid delays, please note that access to the base/facility is tightly controlled and must be coordinated with JRRF personnel prior to commencing. This can be discussed if access is required and would be announced in any solicitation that may follow this sources sought.

For Access to JRRF through JBLE Ft. Eustis, VA, Truck Driver must be a U.S. Licensed Driver with current registration and be able to provide personal information for security check.

2. Statement of Objectives (SOO)

• Zero Unplanned Outages: Implement a predictive maintenance schedule (oil analysis, infrared thermography if applicable) that identifies faults before they occur.

• Environmental Integrity: Ensure 100% containment of dielectric fluids and compliance with EPA spill prevention standards.

• Efficiency Alignment: Maintenance must ensure transformers operate at or above 10 CFR Part 431 energy efficiency standards.

Vendor is to remove transformers from the JRRF and open/inspect, repair and perform all required testing at contractor facility. JRRF personnel are responsible for loading transformers onto contractor vehicle, preferably open flatbed, for transport to contractor facility. Upon completion, Vendor is to return the transformers to JRRF and perform test to ensure satisfactory performance. JRRF personnel are responsible for off-loading transformers upon return to the

JRRF.

Vendor is to provide the name and references for any subcontractors serving on this project as a part of the quotation submittal.

Vendor is to inspect each transformer for wear and defects.

Vendor is to take an oil sample from each transformer and have the sample tested for moisture content, dielectric strength, gas build up and PCB free.

Vendor is to check oil level and adjust as needed.

Test Results

Vendor will contact Contracting Officer Representative (COR) should the oil sample fail test.

Vendor is to provide a written report of all findings on tests.

Vendor is to replace identified parts on transformers which include replacing both external HV connectors with Adalet QSFG-415 ABBRTF and QPMG-415 ABLTF connectors along with new associated properly phased wiring, ground bus and shield wiring to H1 and H2 connectors, X1, X2, X3 respectively and elbows to dead breaks utilizing cold pour (CP-40) at plug assemblies.

Inspect all fuse drawers and connectors for wear and replace any defective parts.

Inspect all bushings at elbows and replace if found defective or evidence of leaking or wear.

Vendor is to ensure all doors and enclosures on transformers are in good condition and provide a good seal with gaskets, replace doors or gaskets if found in bad condition.

Vendor is to clean internal and external surfaces of the transformer, remove any corrosion, preserve, prime and paint those areas with same color scheme.

Vendor is to conduct test such as Dielectric, Turns Ratio, “Meggering” of Connectors on each transformer and include the results in the final report and a PCB free certificate.

Upon completion of all work the Vendor is to transport the transformer to JRRF.

JRRF will provide lifting services to load and unload truck at JRRF work site.

3. RFO Framework Compliance (2026 Updates)

This market research and any resulting solicitation will incorporate the following overhauled FAR principles:

• FAR Part 40 (Supply Chain Security): In accordance with the new consolidated Part 40, respondents must certify that replacement components (e.g., bushings, coils, sensors) are not sourced from prohibited entities listed in the FASC (Federal Acquisition Security Council) dashboard.

• Sunset Clause (FAR 1.109): Be advised that any non-statutory performance requirements in the eventual contract will expire after four years unless proactive value is demonstrated, ensuring the government doesn't pay for obsolete "legacy" processes.

• Commercial Standards (FAR Part 12): We prioritize "Off-the-Shelf" industrial maintenance protocols. If your firm uses a proprietary AI-driven diagnostic tool common in the private sector, please highlight it.

4. Ability Submission Requirements

Please provide a concise (4-page max) response. In the spirit of the RFO, we value clarity over volume:

1. Technical Approach: Briefly describe your commercial "best practice" for 300KVA transformer repair and testing as indicated above.

Approval of Electrical Firm: Vendor is to provide a copy of proposed Electrician License and documentation that the company is certified to service high voltage systems as a part of the description submittal.

If an award is made, the Government intends on awarding to the responsible quoter on a Lowest Price Technically Acceptable basis. The Government plans to evaluate quotes and make award without conducting discussions. Quoters may be given the opportunity to clarify certain aspects of their quote or resolve minor or clerical errors.

Award will be made to the responsible quoter with the lowest total evaluated price, whose quote is acceptable for technical approach. The Government reserves the right to conduct discussions, if later determined by the Contracting Officer to be necessary.

2. Cyber-Physical Security: Confirm your ability to comply with FAR 40.303 regarding the safeguarding of any networked diagnostic data.

3. Past Performance: Provide two examples where you maintained similar industrial-grade hardware. (Per RFO 2026, CPARS ratings are weighted toward "Mission Impact" over administrative "Process Compliance").

4. Socio-Economic Status: State your small business category. Note that under the 2025 SBA Streamlining Act, your size status will be locked in for the duration of the contract to reduce administrative churn.

5. Response Instructions

• Due Date: March 30, 2026, by 2:00 PM EST.

• Format: One searchable PDF.

• Contact: W. Alan Wile, Contracting Officer – william.wile@dot.gov

Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

mailto:william.wile@dot.gov