SAM Solicitation - Pelco Licences.pdf

GENERAL INFORMATION

The 42d Air Base Wing has a requirement to purchase Pelco Video Management Software Upgrade Subscription, software license to allow continued operation of the base CCTV camera system.. This is a combined synopsis/ solicitation for commercial items prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a Request for Quote (RFQ) (Reference-Number (F2X0A44204AW01). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2023-07, Department of the Air Force Acquisition Circular (DAFAC) 2024-05, and the DFARS Change 20240425.

A Firm Fixed Priced Award will be made IAW the following:

NAICS Code: 541519; Size Standard: 150 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES, OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES, WILL

NOT BE CONSIDERED.

2. ALL PRODUCTS/ LICENSES MUST BE NEW: NO USED/ REFURBISHED

OR USED ITEMS WILL BE ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED FOR AS 100% SMALL

BUSINESS SET ASIDE. ONLY QUOTATIONS FROM SMALL

BUSINESSES WILL BE REVIEWED.

NATURE OF ACQUISITON:

The 42d Air Base Wing has a requirement to purchase Pelco Video Management Software Upgrade Subscription, software license to allow continued operation of the base CCTV camera system as outline in CLIN 0001 – CLIN 4001. This procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures.

SCHEDULE OF SUPPLIES/SERVICES:

ITEM Description of Requirement Qty

Pelco CCTV System Software Licenses and associated equipment in accordance with (IAW) Statement of Requirements (SOR) para.’s 2.1-2.1.3.

Period of Performance (POP): 1 Sep 2024 – 29 Aug 2025

650 EA

Pelco CCTV System Software Licenses and associated equipment IAW SOR para.’s 2.1-2.1.3.

POP: 1 Sep 2025 – 29 Aug 2026

650 EA

Pelco CCTV System Software Licenses and associated equipment IAW SOR para.’s 2.1-2.1.3.

POP: 1 Sep 2026 – 29 Aug 2027

650 EA

Pelco CCTV System Software Licenses and associated equipment IAW SOR para.’s 2.1-2.1.3.

POP: 1 Sep 2027 – 29 Aug 2028

650 EA

Pelco CCTV System Software Licenses and associated equipment in accordance with (IAW) Statement of Requirements para.’s 2.1-2.1.3.

POP: 1 Sep 2028 – 29 Aug 2029

650 EA

DELIVERY INFORMATION: All items shall be shipped to the following address:

See attached Statement of Requirement for more information for this will be electronically delivered.

INSTRUCTIONS TO SAM CONTRACTORS:

1. This will be a competitive firm-fixed priced purchase order. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. This solicitation is being issued on a competitive basis. To assure timely and equitable evaluation of quote, the The System for Award Management (SAM) contractors must follow the instructions contained herein. Failure to meet a requirement may result in an offeror being ineligible for award.

2. Specific Instructions:

a) Offeror must submit a dated quote with unit prices and extended prices in response to this solicitation.

b) Product Requirement: Offeror must submit a quote for the Pelco brand name items with part number as outlined in the Schedule of Supplies/Services for CLIN 0001 IAW SOR para.’s 2.1-2.1.3.

c) Delivery Date: The Offeror shall propose a realistic date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the item(s) being proposed under this solicitation.

Delivery date will be incorporated into the resulting contract.

d) To be eligible to receive an award resulting from this RFQ, Offeror must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

e) Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225- 7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

f) Section 889: Offeror must complete and return with quote the provisions

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-Representation.

g) Responses to this notice shall be provided in writing via e-mail to the Contract

Specialist, SrA Lance Redolosa, (334) 953-6242, lance.redolosa.1@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey.1@us.af.mil. All responses shall be received by no later than 29 August 2024, 2:00pm CDT. Email is http://www.sam.gov/ mailto:lance.redolosa.1@us.af.mil mailto:jeremy.kersey.1@us.af.mil the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced Offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

Product Requirement: Offeror’s quote shall be evaluated to ensure the Pelco brand name items with part number as outlined in the Schedule of Supplies/Services for CLIN 0001 IAW SOR para.’s 2.1-2.1.3 were provided.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 15.404-1 to determine price reasonableness: comparison of proposed prices received, comparison of previously proposed prices and previous Government and commercial contract prices, use of parametric estimating/rough yardsticks, comparison with competitive published price lists or market prices, comparison with independent Government cost estimates, comparison with market research, and analysis of pricing information provided by the offeror.

ATTACHMENTS (2):

1. Attachment 1 – Statement of Requirements

2. Attachment 2 – Clauses and Provisions