SAM SOLICITATION DPI HVAC.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for Proposal in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2025-05 Effective on 7 August 2025. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov. Submission of a quote acknowledges receipt of the applicable provision, and clauses incorporated into this solicitation. To be awarded this contract, the offeror must be registered in the SAM (https://www.sam.gov/portal/public/SAM/ and remain active during a period of performance.). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). UEI, Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance in getting registered, please send me an email and I will send you additional instructions. Submission of a Quote acknowledge SAM registrations requirements. This requirement is solicited as a total small business set-aside in accordance with the FAR. and brand name. The NAICS code for this acquisition is 238220 (Plumbing, Heating, and Air-Conditioning Contractors). This solicitation is for a Firm Fixed Price contract and will be awarded using price and other factors. The offer must include proof of adherence to the specifications provided (the quote will be checked for technical acceptableness based on the attached PWS and have satisfactory past performance with Government contracts.

REQUIREMENT:

The Louisiana National Guard (LANG) DPI is requesting HVAC Maintenance with attached Performance Work Statement and equipment specification list. This attached Performance Work Statement is for informational gathering purposes only. Submission of a Quote constitutes as receipt and understanding of the requirement; if there are any uncertainties about the requirement please ask prior to submission of a quote.

TIMELINE

17 September, 2025 / 4:00 p.m. – Combined Synopsis/solicitation Issued 19 September, 2025 / 10:00 a.m. – Deadline for questions/clarifications (If applicable) 23 September, 2025 / 11:30 p.m. – Solicitation closes

SUBMISSION OF QUOTES:

Offerors shall submit the W912NR25RA010 Solicitation Cover Worksheet , signed SF 1449 completed SF 1449SCHEDULE OF SERVICE/PRODUCTS(S) and PRICING along with equipment specification list electronically to Contract Specialist, Mr. Jake Howard, jake.b.howard.mil@army.mil and Contracting Officer, Mrs. Crystal L. Stiles, crystal l.stiles2.civ@army.mil. The Government must have received from the offeror a fully compliant Quote. The Quote is compliant when it conforms to all the requirements terms and conditions specified within the solicitation, including the Performance Work Statment.

SUBMITTAL OF SOLICITATION QUESTIONS:

Questions concerning this RFQ or request for clarification shall be made in writing via email to: Contract Specialist – Mr. Jake Howard, jake.b.howard.mil@army.mil and Contracting Officer, Mrs. Crystal L. Stiles, crystal l.stiles2.civ@army.mil.

QUESTION DEADLINE:

The due date for the questions will be 10:00 a.m. on 19 September, 2025.

When submitting questions and comments, please use following text as the subject of the email:

RFQ No. W912NR25RA010 LAARNG DPI HVAC MAINTENANCE