SAM RFQ 3D PRINTER PERIPHERALS BRAND NAME OR EQUAL.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request for Quotation Please note, this is not an Order

Date: 8/21/2025

From: Federal Bureau of Investigation/ OTD/ Wireless Identification & Direction-finding Team

(WIDT)

Subject: Request for Quotation (RFQ) for Multiple IT Hardware & Peripherals (Brand Name or Equal to)

Solicitation Number: 15F06725Q0000528

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) for the purpose procuring for Multiple IT Hardware & Peripherals brand name equivalent for the Wireless Identification & Direction-finding Team (WIDT). All vendors submitting a quote must be an authorized reseller of the requirement. This request falls under FAR Part 12 and 13. This is a Total Small-business set-aside. All quotes shall be FOB Destination Shipping. Quotes must be valid for 60 calendar days after submission. ACR 508 Compliance Document Required.

The delivery for this requirement will be 60 days or less after receipt of order.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ. All quotes shall be firm fixed priced.

Questions to the Contracting Officer Are Due: 8/25/2025 5:00pm EST Quotes shall be emailed to Jwfrederick@fbi.gov by 9:00am EST/EDT on 8/27/2029

Quotations submitted without an OEM authorized reseller letter/cert shall not be considered.

Quotations/Offers sent via other means (i.e., via telephone call, facsimile transmission, etc.) will not be considered.

1.0 GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. Partial quotes will be considered.

The resultant contract is intended to be awarded as a firm-fixed-price contract. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025- 05.

This requirement will be awarded on an all or none basis as a commercial product/service under the procedures at FAR Part 12 & 13.

If not the Original Equipment Manufacturer (OEM) contractor shall be an authorized reseller of the product(s). Only contractors who are certified resellers will be considered. Certificate or authorization letter shall be submitted with quotation. Quotations submitted without an OEM authorized reseller letter may not be considered

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Wireless Identification & Direction-finding Team (WIDT) intends to procure Multiple IT Hardware & Peripherals, brand name equivalent. Minimum Specifications are described in the attached BOM.

2.1 PURPOSE

WIDT devices will be deployed/utilized in the field by certified Technically Trained Agents (TTAs) to survey, geo-locate, and identify wireless devices through proper legal process. WIDT develops, plans, and implements various trainings to reinforce and enhance TTA skills to keep up with emerging wireless commercial technologies

2.2 BACKGROUND

The Wireless Identification & Direction-finding Team (WIDT) researches, procures, and deploys wireless identification and direction-finding systems.

2.3 SCOPE OF WORK

Pricing should be firm-fixed priced and include all parts required.

2.4 DELIVERABLES

Delivery Address

Engineering Research Facility Building 27985A Quantico VA 22135 POC: Christopher Rice

2.5 REQUIREMENTS FOR QUOTE PREPARATION

1. All vendors shall have an Active UEI/DUNS number in SAM.gov

2. Quote shall be firm fixed price. No Price Adjustments

3. Quote shall be submitted to the Contracting Office via email before closing date and time.

4.Include product lead time

QUOTE SHALL ALSO INCLUDE:

Please be sure the quote clearly indicates the following information:

Company Name Address Contact Name Phone/FAX/Email

TIN

Cage Code

UEI

Company Size:

Payment Terms: NET 30 FOB: Destination Point of Contact Email and telephone information Delivery Lead time

2.5.1 Award

Before Award, the potential awardee will undergo a Security review by the FBI for suitability to work with the Government underneath this effort. This review shall include a Product Risk Assessment (PRA).

Should the FBI determine that the contractor is unsuitable to receive an award from the FBI, the Government is under no obligation to provide additional information regarding the Security analysis as part of the process. Any additional Security information provided will be solely at the Government’s discretion and subject to all applicable security restrictions.

2.6 TERM OF CONTRACT

All quotes shall be firm fixed price Vendor must be an authorized reseller of item(s).

All quotes shall include products and shipping/handling. No price adjustments will be allowed.

All deliveries shall be within 60 days or less.

All products quotes shall meet the required minimum specifications. Failure to provide a product that meets those minimum specifications will result in a NOT TECHNICALLY

ACCEPTABLE RATING.

Products shall be TAA compliate or Buy American and new. No Refurbished or used products

If product is not TAA, vendor shall denote on the line item NON-TAA.

If the FBI determines that a product does not meet the minimum specifications after receiving and inspecting the item. The awarded vendor shall be responsible for picking the item back up at the vendors expense, providing a product that does meet the minimum specifications at no additional costs to the FBI. If the awarded vendor can’t provide a product that meets the minimum specifications the FBI will terminate for cause and the awarded vendor will be responsible for procurement costs to include additional costs for the product.

2.7 SERVICES AND PRICES/COSTS

The following abbreviations are used in this price schedule: Firm Fixed Price (FFP)

3.0 TERMS AND CONDITIONS

3.1 Corporate Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability-Solicitation (March 2015)

(a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation-

(1) Convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

(2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, Unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer-

(1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

3.2 Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting Reporting of Waste, Fraud and Abuse-Solicitation (March 2015) None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant or cooperative agreement with an entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

3.3 System for Award Management (SAM) Requirement

All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI is utilizing a financial system that has a direct interface with the SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

4.0 EVALUATION AND AWARD PROCESS

Award shall be made to the quoter and/or offeror whose quotation, conforming to this solicitation, is determined to be Responsible, Lowest Price Technically Acceptable. The award will be based on the firm fixed price quote with NET30 payment terms. By submitting a quote to this RFQ, you agree to all terms and conditions listed in the RFQ. All RFQ terms and conditions trump any information listed on the vendors quote. All invoices will be submitted according to the directions on the purchase order, at the time of the award.

FBI IMPLEMENTATION OF INVOICE PROCESSING PLATFORM (IPP)

ELECTRONIC INVOICING SYSTEM

The Federal Bureau of Investigation (FBI) is implementing an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Beginning in January 2021, the FBI will progressively increase the number of contracts that it transmits to IPP. To prepare for this transition, please review the transition schedule and actions below.

Action to take:

If you are already enrolled in IPP:

If your company is already registered in IPP, you will not be required to re-register.

Please contact your organization’s IPP account administrator so that he/she may add you as an additional user to your company’s vendor profile. If necessary, update and/or correct relevant user data in your company’s IPP collector account. Additionally, please ensure that your company is registered in SAM.gov. Your company’s Electronic Business POC in SAM.gov will be designated as an IPP administrator by default. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions.

Upon notification by a Contracting Officer (signed purchase order, signed purchase order modification, etc.), please submit your invoices via the IPP system. The cover pages of applicable purchase orders and purchase order modifications will contain the following advisory: “Send all invoices via IPP, NOT central_invoices@fbi.gov.”

If you are NOT already enrolled in IPP:

If your company is not registered to use IPP, no action in IPP is required at this point in time. The FBI will enroll your company by using the provided contact information relevant to your company in SAM.gov. Please ensure that your company is registered in www.Sam.gov.Your company’s Electronic Business POC in SAM.gov will be designated as an IPP administrator by default. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

1. To begin the IPP enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email contains the initial administrative IPP User ID The second email, sent within 24 hours of receipt of the first email, contains a temporary password You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior.

Additional user accounts, including administrators, can be created after initial login.

3. Upon notification by a Contracting Officer (signed purchase order, signed purchase order modification, etc.), please submit your invoices via the IPP system. The cover pages of applicable purchase orders and purchase order modifications will contain the following advisory: “Send all invoices via IPP, NOT central_invoices@fbi.gov.”

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

Phone: (866) 973-3131 Email: IPPCustomerSupport@fiscal.treasury.gov For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov.

For contract-specific questions, please contact the designated contracting officer for your contract.

We appreciate your patience and participation as we make this transition.

5.0 PROCESS SCHEDULE

The FBI anticipates awarding this contract within 60 days of the RFQ close date. All quotes shall be good for at least 60 days.

6.0 ATTACHMENTS

Bill of Materials/ Specifications FBI/DOJ- Provisions/Clauses

7.0 POINTS OF CONTACT

Jennifer W. Frederick U.S. Department of Justice Federal Bureau of Investigation Redstone Arsenal- Huntsville, AL Information Technology Acquisition Unit Jwfrederick@fbi.gov