SAM-Registration-Guidance.pdf

Quick start guide for new foreign registrations

Prepared by Hanoi GSO/ Procurement.

Procedures:

Step 4 Renew SAM registration annually

Step 3 Register in SAM

Step 2 Request a NATO Commercial and Government Entity (NCAGE) code

Step 1 Request a Unique Entity Identifier (UEI) number

Overview of the SAM Registration Process

All vendors and contractors who receive awards at or over US$30,000 are required to register in the

System for Award Management (SAM) in order to do business with the U.S. Government, at the time an offer or quotation is submitted. The vendors and contractors who receive awards over $10,000 but less than $30,000 are required to have Unique Entity Identification number in SAM.

Start early! The entire registration process takes an average of 5~10 days to complete.

SAM is FREE to apply and renew on the website https://www.sam.gov. There is NO CHARGE to register or maintain your registration record in SAM website.

Make sure the person in your company who registers in SAM has a stable/regular email, and that all others in charge in your company know this email address when it is time to renew.

Registering in SAM is a 3-step process

Step 1. Request an Unique Entity Identifier (UEI) number for free at SAM.GOV as the following video: Get a Unique Entity

ID in SAM.gov - YouTube . This takes up to 1 business days.

Step 2. Obtain NCAGE Code for free (up to 3 business days) in https://www.nato.int/structur/ac/135/welcome.htm

The name and address information you provide for NCAGE must be exactly the same as what you used for your UEI.

Step 3. Register in SAM.

• Do NOT use any special characters in the address – use one space instead. Ex: 39/899 Wireless Road -> 39 899

Wireless Road.

• Copy and paste the address from UEI to NCAGE to ensure they are exactly the same.

Gather the following information:

Banking information

Average sales per year for the past 3 years

Total number of staff (full & part time) during the past 12 months

Point of contact information including phone number, address, and email.

Using Internet browsers Chrome, Firefox, Safari or Edge proceed to https://sam.gov/content/home

Request a

UNIQUE ENTITY

IDENTIFIER (UEI)

number

Step 1: Login SAM: https://sam.gov/content/home

Step 2: Create SAM ACCOUNT

(click on Sign in Create an Account)

Step 3: Get Start to request an Unique Entity ID

Please follow the video in below link for Tutorial:

https://www.youtube.com/watch?v=0uv1YNAsINk

It will take few minutes to hours to get UEI

Request an

NCAGE Code

Step 1: Access to link:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Step 2: Click on NCAGE code request, on the right of the page, click on “Request New”

▪ Recommend to use Internet Explorer for better results

▪ For assistance with your CAGE Code you may email questions to dlacontactcenter@dla.mil or call 1-877-352-2255 (toll free) or 661-7766 (DSN).

DLA Customer Interaction Center Agents are available 24 hours a day, 7 days a week, including holidays.

▪ Legal Business Name and Address must match the information entered in SAM.

Entity Registration in SAM

Step 1: Review and make sure your process to get UEI number and NCAGE code were completed before starting to register entity

Step 2: Login to SAM System https://www.sam.gov

Step 3: “Get start”.

From the workspace, click on Register Entity on the right conner of the workspace

Please follow the video in below link for Tutorial:

https://www.youtube.com/watch?v=TNnCTYbGzH4

It will take few days to get SAM active if all the informations provided are certified. In case there is an error, SAM will send you an alert for fixing.

Important Note

• Awards over $30,000 USD must be registered and active in SAM. If not, we cannot make the award to you.

• SAM is valid for one year. It must be renewed prior to expiration date. Start the renewal process early to avoid missing out any awards or contract extensions.

• There is NO FEE for registering or renewing in SAM

SAM

Renewal Process

• 1. Go to www.sam.gov and login with your SAM username and password

• 2. Click “Register/Update Entity” and then “Complete Registrations” (if you started your update earlier, click on “Incomplete Registrations”)

• 3. In the Entity List panel, click on the Entity you want to update/renew

• 4. Click the Update Entity button in the “Registration Details” Panel

• 5. Complete Purpose of Registration (You only have to do this once)

• 6. Validate/Update “Core Data”

• 7. Validate/Update “Assertions” (not required; to be eligible for Grants only)

• 8. Validate/Update “Representations and Certifications” (not required; to be eligible for

Grants only)

• 9. Validate/Update “Points of Contact”, including optional POCs. If you no longer wish to have the optional POCs, please delete all data in these fields.

• 10. If you qualify as a small business, validate/update your information in SBA’s Dynamic

Small Business Search (DSBS) or apply for a small business certification on the “SBA

Supplemental” page.

• 11. Click Submit.

• For any question related to SAM registration, please click on link:

https://www.fsd.gov/gsafsd_sp and Live

Chat on working hours or Create an

Incident after hours.

• For Knowleadge Center or Common question related to SAM, Please click on link: https://www.fsd.gov/gsafsd_sp