SAM_-_Pre-Solicitation__75N94022Q00079_1.pdf

75N94022Q00079

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD) intends to award a purchase order without providing for full and open competition to Siemens Industry, Inc. for services to upgrade building automation/monitoring systems and upgrade panel firmware.

BACKGROUND

Our staff oversee multiple aquatic facilities on the NIH campus. We care for cavefish, zebrafish, and frogs from many different institutes and labs. These animals are used for all different kinds of research and it is critical they are in good health to get the proper results. These facilities must be constantly monitored to prevent unnecessary stress and harm to the animals which could prevent research. We need to upgrade software/firmware for monthly remote monitoring of the Building 6 Shared Zebrafish Facility (6SZF) and decentralized aquatic facilities (DAF). Our current Siemens monitoring system, Insight/APOGEE will not be compatible with future operating systems, therefore we need to upgrade so we can continue monitoring without interruption and become familiar with the program ahead of time so animal health does not suffer.

JUSTIFICATION

Based on market research, Siemens Insight and Desigo software and field panel hardware is sold, serviced and updated exclusively by Siemens Industry, Inc. Due to Siemens unique proprietary protocol, there is no other system on the market capable of communicating with it. Failure to procure this service from Siemens Building Technologies would result in the inability to operate the existing program and significant loss of animals and research. Any change to the equipment or in place software without proper knowledge and information will cause animal death and loss of research. Procuring this service from another vendor would also void current warranties with Siemens. The current Siemens preventative maintenance contracts are used for monitoring equipment and software that were installed by Siemens in the 6SZF and DAF facilities. Siemens has manufactured and installed all equipment and software for the monitoring and functions for all aspects of the aquatic system. This includes but is not limited to water quality, pump function, dosing modes, and temperature. All these factors maintain the health and environment of the species housed in the 6SZF and DAF rooms. Any change in these factors without proper knowledge and information will cause animal death and loss of research. The emergency remote alarm monitoring allows remote monitoring 24 hours a day, 7 days a week. Remote monitoring is necessary for any emergency alarms that are associated with the aquatic system during the hours where husbandry staff is not on campus. These alarms will be passed onto the aquatic staff and inform them of any harmful or threatening situations that could compromise the health of the aquatic research animals. Without this monitoring, the staff would have no way to know if any system was malfunctioning or any water quality parameter was out of range during the hours that we are not on campus. To our knowledge, Siemens Industry, Inc. is the only company in the United

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

States that can provide the necessary replacement parts for the needed system hardware and software, and the only company in the United States that has the necessary expertise to repair this system at the level of quality required. To our knowledge, no other company is authorized and licensed to repair the hardware and software for the needed system and/or provide replacement parts or upgrades to existing systems, software and hardware currently in place.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 541519 with a Size standards in millions of dollars: $30.0.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2022-04 effective 01/30/2022. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of FAR 13.106(b)(1) Soliciting from a single source - For purchases not exceeding the simplified acquisition threshold.

PLACE OF DELIVERY

NIH/NICHD

BETHESDA MD 20892

DESCRIPTION OF REQUIREMENT

Services to upgrade building automation/monitoring systems and upgrade panel firmware:

• Provide software with licensing to match existing system for the new system.

• Provide (10) customized report to replace (10) existing report.

• Provide up to (94) new graphics to replace the existing graphics.

• Convert or upgrade additional graphics.

• Provide workstation for the installation that meets OEM specifications. Including workstation, monitor, and peripheral devices needed to view the software.

• Provide SQL Server and install on the same server as software.

• Provide (4) user licenses for the new software.

• Create (2) User defined views for the new software.

• Create (2) User Scopes for the software.

• Provide labor to set up RENO with the same designations that currently existing within current software.

• Test the new software for proper operation.

• Provide onsite training for 2-4 personnel for (1) 2-hour training included.

• Provide additional training.

• Provide labor to flash (14) existing field panels to the latest firmware.

• Registration fees for (2) new software classes.

• Existing WIMS computer and archived data to be maintained by others.

• Coordinate with customer to minimize impact to the building.

• Warranty.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability in response to this notice and may submit a capability statement, which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All respondents must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses to this notice shall be submitted electronically by 5:00 PM Eastern Standard Time, on 4/11/2022 to jacob.balenson@nih.gov and shall include pre-solicitation # 75N94022Q00079 in the subject line.

http://www.sam.gov/ mailto:jacob.balenson@nih.gov