SAM - Pre-Solicitation 6487142 NICHD-23-008.pdf

NICHD-23-008

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the National Institute on Minority Health and Health Disparities (NIMHD) intends to award a firm-fixed price purchase order to include one (1) base year and four (4) option years without providing for full and open competition to ILLUMINA INC for preventative maintenance services on Tecan LiHa equipment.

JUSTIFICATION

The Laboratory of Neurogenetics (LNG) uses a LiHa Tecan robot for processing of chip array based genotyping and/or methylation experiments. These experiments are time consuming and expensive. If the Tecan is not kept in optimal running condition, additional expenses in both time and money will occur. Having a maintenance agreement in place will assure that the Tecan is in optimal running condition and should a hardware failure occur, will allow the laboratory to recoup the cost of the reagents lost as well as have access to expedited repair services. We need a maintenance agreement that covers any updates to the Tecan hardware and control software; full coverage of parts, labor and travel; replacement of reagents upon hardware failure and 1 preventative maintenance visit per year in order for the laboratory to maximize performance of the Tecan robot while minimizing and downtime resulting from instrument failures.

To our knowledge Illumina Inc, the manufacturer of the Tecan LiHa robot, is the only source this equipment is sold and serviced by, and that they are best situated to provide the needed services for the instrument. The Illumina product support service team includes highly qualified field service engineers (FSE), technical applications scientists (TAS), field application scientists (FAS) and others that are deeply familiar with the intricacies of the highly sophisticated and specialized LiHa system and are thus able to deliver expedient and accurate services. A maintenance contract will allow the Laboratory of Neurogenetics to continue our research using the Tecan knowing that should there be a problem with the instrument we would have fast, on-site service with no hidden fees or extra costs. Based on market research, no other company or service has the unique knowledge and equipment to service, repair and upgrade the instrument. In addition, the use of a third-party company or vendor other than Illumina will void the warranty on the instrument.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219 with a Size standards in millions of dollars: $22.0.

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

NICHD-23-008

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) 2022-08 effective 09/23/2022. This acquisition is conducted under the procedures as prescribed in FAR Part 13 - Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000), FAR Part 12 - Acquisition of Commercial Items, and FAR Subpart 17.2 - Options.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of FAR 13.106(b)(1) Soliciting from a single source - For purchases not exceeding the simplified acquisition threshold.

PLACE OF DELIVERY

NIH/NIAAA

5625 FISHERS LN

RM 3S32

ROCKVILLE MD 20852

DESCRIPTION OF REQUIREMENT

Preventative maintenance plan to include full coverage for parts, labor and travel; reagent replacement, preventative maintenance visit; technical support; fast on-site response; hardware and software updates; applications support.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability in response to this notice and may submit a capability statement, which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement that includes management, technical data and cost information in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All respondents must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses to this notice shall be submitted electronically by 5:00 PM Eastern Standard Time, on 11/6/2022 to jacob.balenson@nih.gov and shall include pre-solicitation # NICHD-23-008 in the subject line.

http://www.sam.gov/ mailto:jacob.balenson@nih.gov