SAM Posting NFFP73502302741.pdf

COMBINED SYNOPSIS/SOLICITATION

Point Adams Janitorial Services

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NFFP7350-23-02741GLP.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (JUNE 20203) (DEVIATION 2023-09) (JUN 2023).

(IV) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $22 Million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

Point Adams Janitorial Services

Line Item 0001 – Base Year; Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial services at the Point Adams Research Center facility in Hammond, OR, in accordance with the Statement of Work for the period of twelve months.

Line Item 1001 – Option Year 1; Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial services at the Point Adams Research Center facility in Hammond, OR, in accordance with the Statement of Work for the period of twelve months.

Line Item 2001 – Option Year 2; Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial services at the Point Adams Research Center facility in Hammond, OR, in accordance with the Statement of Work for the period of twelve months.

Line Item 3001 – Option Year 3; Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial services at the Point Adams Research Center facility in Hammond, OR, in accordance with the Statement of Work for the period of twelve months.

Line Item 4001 – Option Year 4; Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Janitorial services at the Point Adams Research Center facility in Hammond, OR, in accordance with the Statement of Work for the period of twelve months.

(VI) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-5577 Revision No. 21, dated 12/27/2022, which can be found on:

https://wdolhome.sam.gov/

STATEMENT OF WORK

JANITORIAL MAINTENANCE SERVICES

NORTHWEST FISHERIES SCIENCE CENTER

POINT ADAMS FIELD STATION

Hammond, Oregon

1.0 OBJECTIVE

The DOC, NOAA, Northwest Fisheries Science Center, Point Adams has a requirement for Janitorial Services for one main building with a basement and three floors and a Four (4) bay Garage. For the purpose of this contract, “Point Adams” herein refers to the Point Adams Research Station, Northwest Fisheries Science Center, Hammond, OR.

https://wdolhome.sam.gov/

1.1 GENERAL INFORMATION

The Contractor shall furnish, except as otherwise specified herein, all necessary labor, equipment, materials, transportation, and supervision to perform custodial services in the manner, location, and frequency specified in the following paragraphs and schedules. The work shall be performed at:

Point Adams Research Station Northwest Fisheries Science Center 520 Heceta Place Hammond, OR 97121

The Contractor MUST meet with one of the agency contact persons prior to starting janitorial services. The purpose of the meeting is to provide an opportunity for the office manager to identify the office's unique security requirements (such as sign-in/out process), establish a working relationship, and address any lingering questions regarding expectations and requirements.

The Contractor is responsible for conformance to the requirements established herein. Failure to conform to these requirements may result in the Government requiring the Contractor to perform the services again at no additional cost, or the price of the contract may be reduced to reflect the reduced value of the services performed. The Contractor is responsible for taking necessary action to ensure that future performance conforms to the contract requirements.

1.2 CLEANING

FREQUENCY - BI-WEEKLY SERVICES: Every second and fourth Tuesday of the month, beginning October 9, 2023 (Unless holiday is on Tuesday then service on Wednesday). This requested service pertains only to common areas. All service will take place during office hours between 7:00 a.m. and 3:30 p.m. Areas to be cleaned are:

A. AREAS TO BE CLEANED

MAIN BUILDING

Basement – 16’ x 75’

i. Bathroom – 1 toilet, 1 urinal, 2 sinks - 9’ x 15’

First Floor

ii. Conference Room – 16’ x 17’

iii. Reception Area – 15’ x 20’

iv. Kitchen – 11’ x 14’

v. Copy Room – 12’ x 13’

vi. Bathroom – 1 toilet, 1 sink 6’ x 6’ Second Floor

vii. Bathroom and landing – 2-toilets, 2 sinks – 8’ x 9’ Third Floor

viii. Landing 4-Bay Garage Building

ix. Office area – 22’ x 26’

x. Bathroom 1 toilet, 1 urinal, 1 sink – 8’ x 9’

B. ALL RESTROOMS

1. Floors shall be cleaned (swept/vacuumed) and mopped with sanitizing solution

2. Washbasins and fixtures shall be cleaned and sanitized.

3. Toilets and urinals shall be cleaned and sanitized inside and out.

4. Mirrors, shelving and dispensers shall be damp-wiped.

5. All other surfaces shall be spot-cleaned and horizontal surfaces damp wiped with disinfectant.

6. Waste receptacles shall be emptied and towel, soap, and toilet paper dispensers serviced.

7. The full surface area of wall stall partitions shall be damp-wiped with sanitizing solution.

8. Bathrooms include two urinals, one two-stall and three one – stall toilets.

9. Two- ply toilet paper shall be supplied to all toilet areas with extra supplies in each restroom.

C. ROOM CLEANING

Main office area, conference room, kitchen, office entrance area, lobbies, corridors and stairs shall receive the following bi-weekly cleaning.

1. Floors shall be swept, vacuumed or mopped to remove all dirt, dust and litter. Mop water will be fresh and not leave residue on surfaces.

2. Wastebaskets shall be emptied and the wastepaper and trash removed to main disposal area. Clean liners shall be provided as needed.

3. Kitchen washbasins shall be cleaned and sanitized.

4. Paper towels shall be supplied to all dispensers.

5. Areas shall be maintained free of cobwebs.

6. All wall surfaces within approximately 72” of the floor shall be spot-cleaned.

7. All high traffic touch points, such as interior and exterior handles to exterior doors, stair rails, and door knobs to restrooms shall be damp wiped with disinfectant solution.

8. Wipe stove, microwave, and refrigerator surfaces with disinfectant solution.

9. Carpets and rugs shall be cleaned and stains removed.

10. Both sides of entrance glass shall be kept clean as well as kick plates and door knobs.

D. WASTE COLLECTION AND REMOVEAL - ENTIRE FACILITY

1. All refuse; trash and garbage, including that from kitchen area shall be collected and removed from the building. Cans used for collection of food remnants shall be cleaned and rendered free from any food particles and offensive smell.

E. TWO TIMES A YEAR SERVICE – APRIL AND SEPTEMBER

ROOM CLEANING

1. All surfaces in the building approximately 72” from the floor shall be cleaned by dusting or vacuuming.

Venetian blinds and light fixtures shall be dusted or vacuumed, regardless of height. Dust all radiators.

2. Floors in the entrance, kitchen, and restrooms shall be stripped and waxed. The floor-wax shall be a non-slip wax.

4-BAY GARAGE

3. Vacuum stairwell and office area.

2. GENERAL

a. Any general household spills will be cleaned as necessary. Leaks will be reported to office staff.

Any suspicious spill or leak that may be considered hazardous to persons or property shall be reported immediately to office staff.

b. Under circumstances when a state or national emergency has been declared regarding public health, the contractor shall comply with all safe guards and precautions recommended by the Centers for Disease Control and the Oregon State Health Authority and all mandates or Executive Orders and Agency Orders issued nationally or locally by the Oregon Governor. This may include wearing personal protective equipment (including but not limited to gloves, face coverings, etc.)

and ensuring that no contract employees exhibiting symptoms of the current health crisis are permitted to come on site.

c. The Contractor should bring any noted defect, disease or insect infestation of the premises to the attention of the office manager or designee. Services under this contract must be performed in such a way that there will be minimal interruption to or interference with the normal operation of Government business on the premises.

d. The required result is maintenance of the facility(s) in such a manner as to provide a clean, healthy and safe work environment for the occupants of the premises. All rules concerning safety, smoking, and the security of the building must be observed.

e. The Government will furnish to the Contractor the utilities necessary to perform the work, as well as the keys needed to open the paper towel and other dispensers.

f. Routine work shall not require moving heavy items to vacuum or mop (except for chairs, tables and refuse containers). Desk tops and work areas shall not be disturbed, clean only open areas.

3. EQUIPMENT, MATERIALS, AND SUPPLIES

The Contractor shall furnish and properly store in the areas designated by the office manager all equipment, materials, and supplies (MSDS for chemicals) necessary to perform the work, including, but not limited to, the following:

Paper towels Hand soap 2-ply Toilet paper Cleaning supplies Trash receptacle liners brooms, mops, cloths Cleaning equipment Paper Towels Wax and Removal Products Soap, etc

All products used are to be environmentally friendly, non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. NOTE: All paper products shall be made of recovered materials as per EPA guidelines at the following website:

www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.

The Contractor shall manage and ensure all aspects of the requirements in this Statement of Work (SOW) are met. The Contractor shall perform all requirements specified throughout this contract unless otherwise stated.

The performance specifications allow maximum flexibility to implement the best practices and methodology of the industry while exercising creative and innovative technical approaches to meet the requirements of the Point Adams janitorial service. The Contractor is expected to continuously improve their methods and approaches as the contract evolves.

4. QUALIFICATIONS AND TRAINING

Worker Qualifications: The degree of skill of individuals shall be commensurate with that required for the work. All trainees shall be supervised and shall have all work inspected by the applicable supervisor.

Security Background Investigation: Personnel security investigations are required for all contractors entering the site in accordance with the Commerce Acquisition Regulations clause 1352.237-71 Security Processing Requirements – Low Risk (Apr 2010).

5. CONDUCT OF WORK

The Contractor is responsible for satisfactorily managing and performing cleaning as specified. Services performed under this contract shall be performed during hours approved by the office manager. The Contractor will adhere to the sign-in/out process that is identified by the office manager during the mandatory pre-work meeting (see Section 1.1).

The Contractor must maintain a secure environment while cleaning the facility. No one is allowed into the facility other than those individuals responsible for performing janitorial services and that have completed a security background investigation with favorable results.

The Contractor is to provide all supervisory and general control over all day-to-day operations of his/her employees, including control over all workers' duties, and these services must be satisfactory to the Government.

The Contractor should bring any noted defect, disease or insect infestation of the premises to the attention of the office manager or designee. Services under this contract must be performed in such a way that there will be minimal interruption to or interference with the normal operation of Government business on the premises.

The required result is maintenance of the facility(s) in such a manner as to provide a clean, healthy, and safe work environment for the occupants of the premises. All rules concerning safety, smoking, and the security of the building must be observed.

6. SECURITY

Compliance with Security Requirements: The Contractor shall comply with all Government and local security requirements. At contract award and upon request, and at any time thereafter, the Contractor shall submit the name and address of each employee hired for work on this contract and shall ensure all questionnaires and other forms as may be required are completed and submitted in a timely manner. The list shall be updated whenever changes occur.

The Contractor must maintain a secure environment while cleaning the facility. No one is allowed into the facility other than those individuals responsible for performing janitorial services and that have completed a security background investigation with favorable results.

Disclosure of Information: The Contractor and its employees shall not disclose or disseminate any information concerning Government operations, including those performed by contractors for the Government, which could result in or increase the likelihood of the possibility of a breach of security or interrupt the continuity of operations.

Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under its control in connection with work under this contract, may subject the Contractor, its agents, or employees to criminal liabilities. All inquiries, comments, or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer.

Access: The Technical Point of Contact (TPOC) will be responsible for providing authorized access to the campus and buildings to the Contractor to accomplish work under this contract.

7. SAFETY

Safety Practices: All work shall be conducted in a safe manner in accordance with the Contractor’s approved safety plan and shall comply with all OSHA and Government requirements. The Contractor shall demonstrate proactive and innovative safety practices on a continual basis throughout the contract period. The Government shall regularly evaluate the Contractor’s effective safety, health and accident prevention conduct in terms of number of occurrences and severity of mishaps.

Emergency Procedures: The Contractor shall ensure that its employees know how to report any accident, fire, toxic chemical, hazardous material, suspicious letters/packages, electrical, security, flooding, or police emergency. The contractor shall ensure that its employees are familiar with and know how to respond in accordance with the Point Adams Safety Damage: The Contractor shall submit to the TPOC a full report of damage to Government property, equipment, or the on-site environment by Contractor employees. Damage by other than contractor employees shall also be reported to the TPOC. All damage reports shall be submitted to the TPOC and the Safety Officer within 24 hours of the occurrence.

Safety, Health and Accident Prevention: A pre-work conference between the contractor and the government shall be held no less than 14 calendar days after contract award to ensure mutual understandings of the contractor's approved plan. The Contractor shall implement the concept of “Zero Accidents, Zero Injuries, and Zero Property Damage.”

Requirements: The Contractor shall provide safety and health programs, documents, signs, and tags to its employees as required by law or regulation (i.e. OSHA). The Contractor shall conduct and document monthly safety inspections. All persons shall be physically, medically, and emotionally qualified for performing the duties to which they are assigned. The Contractor shall certify that their employees have been provided with information on the safety and environmental warnings on site as well as to the products and equipment that will be used. The areas on campus which have safety and environmental warnings are in the laboratories. The certification should be faxed, emailed, or given to the Contracting Officer at the Pre-Performance Meeting.

8. CONTRACTOR EMPLOYEES

Contractor Representatives: The Contractor shall provide a list to the TPOC, of the name or names and titles of the responsible supervisory person or persons authorized to act for the Contractor within 14 calendar days after award.

The list shall be updated and provided to the TPOC within 2 calendar days whenever changes occur.

Conduct: Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified.

All equipment, materials and supplies (MSDS for chemicals) shall be furnished by the contractor including hand soap, deodorizer/sprays, cleaning supplies, and cleaning equipment. Healthy and environmentally friendly products that are non-toxic, biodegradable and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Inspection and acceptance of work will be done by the MIC or his designated representative.

The Contractor shall remove from the site any individual employed by the contractor whose behavior is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of the Government.

Identification of Employees: The Contractor shall ensure that every new employee has a DOC/Contractor identification badge before the employee enters on duty. The Contractor shall make his employees available for photo identification badges on a schedule to be coordinated with the TPOC. The Badges will be issued by the Government after a favorable security report has been received on the Contractor employees. The Contractor is responsible for ensuring that all badges are returned to the TPOC when employees are dismissed or terminated and when the contract expires. The Contractor shall ensure that all employees have their badges prominently displayed during duty hours. The Contractor shall notify the TPOC when employee badges are lost and shall be responsible to pay for replacement badges.

Use of Government Equipment: Contractor employees shall not place personal calls on Government phones.

Contractor employees shall not use any government equipment except that equipment furnished to accomplish the work.

Installation Government Emergency Services: The Contractor shall post emergency telephone numbers at the job site. Report all emergencies by dialing 9-911 on Government telephones for ambulance, fire, or environmental incidents. Life threatening emergencies shall be reported by dialing 9-911 on Government telephones. TPOC shall be notified within 30 minutes after incident.

9. SUPPLIES AND EQUIPMENT

General Requirements: Materials/Equipment: The Contractor shall purchase environmentally preferable products (“green products”), such as recycled content products and less toxic chemical products. Cleaning products shall be biodegradable, lower in volatile organic compounds (VOC) content, and free of carcinogens, reproductive toxins, and ozone-depleting chemicals. Equipment used in the performance of this contract shall at the minimum meet the energy efficient standards established by the U.S. EPA’s Energy Star Program. The Environmental Protection Agency has a web site to assist in the identification of environmentally preferable products. The web site is http://www.epa.gov/cpg.

The Contractor shall not move or handle compressed gas cylinders in laboratories or storage areas, plug machinery (buffers and vacuums) into outlets in computer and communication terminal areas, (use corridor outlets where possible), disturb plugs and connections in data processing terminals, clean laboratory sinks and work surfaces, use wax on any computer raised floor, or stand on furniture or equipment. If hazardous conditions are noted by the Contractor, they shall be reported to the TPOC before performing any work in the space.

10.0 CONTRACT REQUIREMENTS

10.1 INSURANCE COVERAGE

The Contractor is solely responsible for their own health, worker’s compensation, and unemployment insurance as well as applicable social security, local, state and federal taxes.

10.2 INVOICING

The Contractor will provide a "proper" invoice on a monthly basis, in arrears, in accordance with the Prompt Payment Act. Improper invoices will be returned and payment will not be made until receipt of a proper invoice.

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year's Day Martin Luther King's Birthday Columbus Day President's Day Memorial Day Juneteenth Day Independence Day Labor Day Veteran's Day Thanksgiving Day Christmas Day All personnel assigned to this contract shall limit their observation of holidays to those set forth above. When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. If any of the above holidays fall on one of the regularly scheduled work days, it is the office manager's discretion of whether or not an "in-lieu-of" work day will be scheduled. If the work day is not rescheduled, the invoice will be reduced to reflect the day(s) not worked.

In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the TPOC for guidance.

11. PERIOD OF PERFORMANCE AND OPTION YEARS

The period of performance for this requirement is 12 months, beginning October 9, 2023 through October 8, 2024, with the option to extend up to four additional years:

Option Year 1: 10/9/2024-10/8/2025 Option Year 2: 10/9/2025-10/8/2026 Option Year 3: 10/9/2026-10/8/2027 Option Year 4: 10/9/2027-10/8/2028

SECURITY

• Personnel performing work must wear visible identification at all times when physically within Government facilities or on Government premises.

• Personnel performing work will work primarily on-site.

• Personnel performing work will require access to NOAA facilities.

• Personnel performing work will not require a PIV or CAC.

• Personnel performing work will not require a NOAA email address.

• Personnel performing work will not require use of DOC owned IT Equipment (Laptop, Desktop Computer).

• Personnel performing work will not require Non-Government IT equipment to interconnect to a DOC network.

• Personnel performing work will not require access to non-public DOC/NOAA data.

DATA PRIVACY

Should work on this agreement require that personnel have access to Privacy information, personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Data created, obtained and collected during the performance of this agreement is the property of NMFS. Data may not be released by any party without written consent from the NMFS POC. Data must be protected from unauthorized disclosure. Personnel must comply with all Federal, DOC, NOAA, and NMFS policies relating to IT and data security.

NON-PERSONAL SERVICE

Personnel performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Personnel will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulations. The NMFS will perform the inspection and acceptance of the completed work.

(VII) Date(s) and place(s) of delivery and acceptance Point Adams Research Station, Northwest Fisheries Science Center, 520 Heceta Place, Hammond, OR 97121.

Period of performance shall be:

Base Year for a twelve month period 10/09/2023 through 10/08/2024.

Option Period 1 for a twelve month period 10/09/2024 through 10/08/2025.

Option Period 2 for a twelve month period 10/09/2025 through 10/08/2026.

Option Period 3 for a twelve month period 10/09/2026 through 10/08/2027.

Option Period 4 for a twelve month period 10/09/2027 through 10/08/2028.

(VIII) FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023), applies to this acquisition.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed.

Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to grace.lapierre@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Provide all evaluation criteria in accordance with FAR 52.212-2 in this package. Offerors who do not provide all evaluation criteria will not be accepted.

4. Offerors shall assume that the Government has no prior knowledge of them or their capability.

5. Quote shall include at least two references for similar services including the phone number, full address, and e-mail address. References will be checked. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the vendor, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

The following minimum information shall be provided within contractor submitted references:

• Contract Number/Order Number

• Date of Contract Award

• Name and Address of the Government Agency or Commercial Entity

• Contract Type

• Annual Contract Cost

• Period of Performance

• Description of Work

• Valid name, phone number and e-mail address of Contracting Officer, Contracting Officer’s Representative or Prime Contractor (if company was subcontracted).

• In the description of work, quotes should provide a detailed explanation demonstrating the similarity of the contract, in terms of scope and size to the requirements of the solicitation for purposes of the relevancy review.

Additionally, offerors should provide a brief description of work performed and results achieved; description of the methodology, tools, and processes utilized.

In addition to the information requested above, offerors shall complete Blocks 1 through 4 on Page 1 of the Past Performance Questionnaire. The offeror is required to send the Past Performance Questionnaire to those Government and commercial activities provided by the vendor in their submission and e-mail the completed survey form directly to Grace LaPierre at grace.lapierre@noaa.gov by the DUE DATE OF THIS SOLICITATION.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information. Vendors are cautioned that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government. The Government may obtain whatever information it deems most relevant to the required effort by telephonic and/or written inquiry. This information may include SAM.gov information, or past performance information from any source.

6. If proposed subcontractor past performance is provided as part of the two (2) of its most relevant contracts or efforts and type of work to be done by the subcontractor on the solicitation requirement must be stated. The offeror’s submittal shall clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform.

A Past Performance example which does not clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

If the prime offeror or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall clearly detail the work that it performed and the size (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

Subcontractor performance (either the vendor's own subcontractor experience or proposed subcontractor’s experience) of major or critical aspects of this requirement will be considered the same as prime contractor past performance information for the vendor. Failure of offerors to provide the required information and level of specificity will result in the contract reference not being evaluated.

https://sam.gov/content/home

(IX) FAR 52.212-2, EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all offerors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the offeror’s initial quote;

therefore, the vendor’s initial quote should contain the offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced offeror or the offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

Paragraph (a) is hereby completed as follows: Evaluation factors are listed in order of importance and all factors are more important than price.

1. Technical Approach and Capability.

The offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work but how your company plans on performing the tasks listed in the attached Statement of Work.

(i.e. performance checklists, anticipated number of janitors, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Price. The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The total evaluated price will be calculated by adding the sum of the base period and all option period line items and the value of FAR Clause 52.217-8. Calculation of FAR 52.217-8 will be evaluated by dividing the total quoted price by 60 months, multiplying that value by six (6) months, and adding that value to the total quoted price such that the total evaluated price will be the base period and all option periods plus 6 months of the average monthly price

The Government intends to award a trade-off, a single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS

THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE

QUOTE RECEIPT".

CAM 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA

EMAIL TO GRACE.LAPIERRE@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN

12:00PM PDT/PST, 08/14/2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

FAR 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Karl Kligel at karl.kligel@nooa.gov to set up a time to visit the site on Wednesday, August 9, 2023 between 8:00 am and 2:00 pm local time. Vendors must pre-register with Karl Kligel for site visit prior to Aug 9, 2023. All questions during the site visit should be submitted electronically to grace.lapierre@noaa.gov.

(X) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022), applies to this acquisition.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— mailto:karl.kligel@nooa.gov https://www.sam.gov/

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25 defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that— http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim https://www.ecfr.gov/current/title-13/part-121

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13

CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/part-127 https://www.ecfr.gov/current/title-13/section-127.300 https://www.ecfr.gov/current/title-13/section-127.300 http://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-4#FAR_4_1201

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or…