SAM PCAS B245 Source Sought.pdf

SOURCES SOUGHT NOTICE

Post-Construction Award Services (PCAS) for NIST B245 Modernization Program (Phase 2)

SOURCES SOUGHT NOTICE for information on capability and availability of potential contractors to perform Post- Construction Award Services (PCAS) for Phase 2 of the B245 Modernization Program at the Gaithersburg, MD for the National Institute of Standards and Technology (NIST).

Purpose:

The purpose of this SOURCES SOUGHT NOTICE is to acquire information on the number and capability of qualified firms interested in a prospective procurement of Post-Construction Award Services (PCAS) for Phase 2 of the NIST Gaithersburg Campus B245 Modernization Program. The Program consists of the Modernization of the B245 Radiological Laboratory Research Building at NIST's Gaithersburg, MD campus. This is a NOT a solicitation announcement. No contract award will result from this SOURCES SOUGHT NOTICE, as it does not constitute a commitment by the Government. Responses to this SOURCES SOUGHT NOTICE will be used by the Government in making an appropriate acquisition decision.

Background:

NIST headquarters campus is located on 579 acres in Gaithersburg, Maryland. The original campus construction dates from the mid-1960s and the entire campus is designated as National Register Historic District. NIST has an on-going program to expand and modernize its facilities on this campus as described in the 2018 NIST Gaithersburg Campus Master Plan and Environmental Assessment (available at https://www.nist.gov/ofpm/nist-gaithersburg-master-plan).

Prospective Procurement:

The prospective procurement will involve awarding a contract or potential Indefinite Delivery Indefinte Quantity (IDIQ) for PCAS in support of the design-build construction efforts for the remaining Modernization Efforts associated with Building 245.

The construction contract is anticipated to be procured as an Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC). The proposed contract with an estimated value of $235 million, will be over several program years with first Task Order planned to be awarded in FY25. The first Task Order “A” is estimated at $39 million.

The PCAS required for Task Order “A” will include review of designs, submittals and Requests for Information (RFI) to ensure compliance with Design-Build RFP associated with the B245 A-Wing. Work activities will include preparing correspondence and feedback, site visits and participation in in-person and remote meetings. Remaining PCAS are intended to be executed as follow-up task orders which will match the phases of construction for the project to be requested, negotiated and bilaterally accepted at a later date. Phasing for the remaining construction work will be based on available funding and combination of phases determined during a separate contract.

The remaining construction efforts for the B245 Modernization Program include A-Wing and all of B-Wing (total of ~122k GSF) which are pending future funding. The building remains in an interim state, where only the modernized portion has been brought up to code. Existing portions of the building untouched by the modernization program continue to have leaks and are not code compliant.

Sources being sought are firms with the following North American Industry Classification System (NAICS) Code(s) or similar:

541330 – Engineering Services

The PCAS contractor team shall provide quality assurance oversight to ensure that the approved construction plans and specifications are in accordance with the contract requirements as documented in the Design-Build Request for Proposal for the SATOC Construction Contractor.

The PCAS contractor as a supplement to the Government’s Construction Management Services contractor will also, on a limited basis for critical activities, assist with coordination of construction and other Government vendor https://www.nist.gov/ofpm/nist-gaithersburg-master-plan schedule activities, providing operational coordination with occupants on utility/systems outage planning, conducting surveillance and witness observation of SATOC Contractor’s quality control procedures, documenting compliance with NIST safety requirements, administrative assistance with contractual reporting, files and records management while documenting non-performance and defective workmanship as observed, and any other tasks as needed for the successful completion of SATOC Task Order A.

The PCAS contractor shall provide management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of services described herein. The PCAS contractor will be required to provide services to include, but not limited to:

• Review of future design packages for compliance with RFP

• Review of key requests for information related to project requirements as documented in RFP

• Review of key shop drawings and product data submittals for conformance to RFP (and specification) requirements

• Investigation of differing site conditions

• Cost Estimating for Critical Potential Change Orders

• Assistance in Planning and Preparing Solicitations and Other Acquisition Documents

• Engineering Support/Review as requested for specific assistance during Planning, Design, Construction, and/or Commissioning

• Claims Avoidance /Claims Analysis for Critical Issues

• Potential Change Order (PCO) and Change Order (CO) Tracking

• Review of 3rd Party Testing and Inspection(s)

Description of Project requiring PCAS:

The project is a Design Build which was initiated in 2016. The majority of the design for the project has been completed, however, there are remaining design packages that are anticipated for coordination of the phases including the major connection of the systems between the existing utilities and the new proposed design without impacting occupancy for the remainder of the building. PCAS for the B245 Modernization Program is planned to start in late FY25. During the Modernization the building will remain in operation during all construction activities. Access to the building must be maintained for employees, visitors, and emergency response. Work is anticipated to be phased to accommodate this requirement. Description of the project as follow:

1. B245 Modernization Design-Build:

a. Background:

A Program of Requirements (POR) for the B245 Modernization Program is expected completion in FY28. It includes the replacement and expansion of HVAC cooling and heating systems, electrical systems, and overall modernizing of building administrative and common space such as Building modifications that include but are not limited to, toilet rooms, offices, break rooms, storage, security, and telecommunication rooms, as well as improved access for maintenance and operations.

b. Objectives:

The construction contract is planned to be an IDIQ Single Award Task Order Contract (SATOC) with a capacity of $180,000,000 awarded to a Single Source contractor. The proposed construction will be over several program years with first Task Order planned to be awarded in FY25. Task Orders are estimated to be within the range of $5 to $100 million. Each task order is phased or distinct combination of phases of the program for the modernization of the B245 Research Laboratories. Anticipated task order duration is within the range of 365 to 750 calendar days.

2. A-Wing Modernization: (Intended Task Order “A”)

a. Background:

Existing radiological laboratorial facilities are mostly original to the campus, approximately 60 years old, and nearing or have exceeded the end of their useful life cycles. The B245 building has modifications and additions that have/are newer systems. The utilities include:

• HVAC heating, cooling, and ventilating systems

• Power Electrical distribution systems

• Plumbing System o Wastewater systems.

o Potable water systems o Information technology (IT), voice, and other systems such as fire alarm, life safety, direct digital controls (DDC), security, etc.

b. Objectives:

The design-build contract will involve awarding a planned IDIQ SATOC. The proposed construction will be 18 months with the first Task Order planned to be awarded in FY25. Task Order “A” will include full design and first construction phase. Remaining construction to be task orders matching phases of construction determined upon the availability of funding in a given Fiscal Year. The work will be executed in a government-defined construction sequences as to allow campus operations to continue with the least impact on daily operations to NIST mission requirements.

Responses / Requested Information:

Responses must include the following information and shall not exceed a total of ten pages:

1. Company Name, address, points of contact with telephone numbers and e-mail addresses.

2. Business size/classification (small or large) and include any specific designations as 8(a), HUBZone, Service-Disabled Veteran Owned, Small Business, Veteran Owned, or Woman Owned. This shall be indicated on the first page of the submission along with Unique Entity ID as registered on www.sam.gov .

3. Descriptions of Project Experience: Please provide no more than three similar example projects of a similar nature within the past ten years where the interested firm served as the Construction Manager. Each project must include the name, title, project role, e-mail address, and telephone number of at least one reference. Client references may be used to verify project size, scope, dollar value, percentages, and quality level of performance.

a. Example projects must be of similar size and scope for contracts referenced herein. For the future

RFP solicitation, it should be expected by source respondents that at least one example project must be performed in a research laboratory AND one example project involving radiological experience be technically qualified for this project award.

1. Laboratory projects similar in scope to this project including features similar to the following:

a. Research Laboratory with Separate control rooms.

b. Commissioning

c. Utility Modernization

d. Ventilation Systems

e. Acid Waste System

2. Projects similar in scope must include radiological experience and at least one of the following:

a. Source Shielding

b. Radiological Waste Systems

c. NRC Compliance and High Security Systems

d. Radiological Mitigation for contaminated or activated areas.

b. Projects similar in size to this project include multi-year project duration of five or more years.

c. Based on the criteria above, for each project submitted, include:

http://www.sam.gov/

1. Current percentage of construction complete and the date when it was or will be completed.

2. Scope narrative of the project.

3. Size of the project.

4. PCAS team size, roles/responsibilities, and years of experience.

5. The dollar value of the construction contract and whether it was design-bid-build, design-build or another contract mechanism.

6. Client reference information.

4. Answers to each of the following questions:

a. What software(s) does your firm use or is proficient in using?

b. If NIST is using incompatible software to this, what implications would that have to your firm’s ability to perform this scope of work?

5. Is your company on the GSA Schedule if this acquisition were to be pursued through that avenue?

Any proprietary information should be marked. Written capability statement shall clearly and unambiguously demonstrate ability to do the work required in the notice.

No hardcopy responses will be accepted. Telephone inquiries will not be entertained. Responses to this notice will only be electronic and submitted in .pdf format via e-mail to: helen.wesley@nist.gov and sandra.smith@nist.gov no later than 1:00pm ET on February 20, 2025. Please address your email subject line: Response to Sources Sought – PCAS - NIST Building 245 Modernization (Phase 2)

You are encouraged to request a read receipt/acknowledgement via email reply. Please monitor www.sam.gov for all future contract announcements from NIST.

Note the Government will not return any information submitted in response to this notice. The Government is not responsible for any costs incurred by respondents regarding any responses to this notice.

Telephone inquiries will not be entertained.

mailto:xxxxxxxxxxxx@nist.gov mailto:kathy.thomerson@nist.gov http://www.sam.gov/