SAM CSS RFQ-246-26-Q-0038.pdf

Solicitation RFQ-246-26-Q-0038 Page 1 of 7

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Anadarko Indian Health Center — 201 E Parker McKenzie Dr., Anadarko, OK 73005

COMBINED SYNOPSIS /

SOLICITATION

Commercial services · RFO FAR Part 12 (Revolutionary FAR Overhaul)

Indian Small Business Economic Enterprise (ISBEE) Set-Aside

Issuing office Anadarko Indian Health Center

Solicitation No. RFQ-246-26-Q-0038

Title Service Maintenance Agreement X-Ray Equipment

Issue date August 19th, 2026

NAICS / size standard 811210 — Maintenance (size standard $34.0 million)

Product/Service Code J059

Set-aside authority Indian Small Business Economic Enterprise (ISBEE) Set-Aside (HHSAR 326.603-1(c); 326.604-2)

Place(s) of performance Anadarko Indian Health Center, 201 E Parker McKenzie Dr., Anadarko, OK 73005

Period / delivery Base period 12 months from date of award with 4 Option Periods

Quotes due August 28th, 2026 at 1:00 PM CT

Submit to jarrod.prince@ihs.gov

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at RFO FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at RFO FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number RFQ-246-26-Q-0038 is issued as a Request for Quotation (RFQ) for Service Maintenance Agreement X-Ray Equipment. This acquisition is conducted

Solicitation RFQ-246-26-Q-0038 Page 2 of 7 under the Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 811210 — Maintenance (size standard $34.0 million).

RFO note: RFO FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the RFO FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a Indian Small Business Economic Enterprise (ISBEE) Set-Aside under HHSAR 326.603-1(c); 326.604-2. The offeror must qualify under the notice provision (352.226-4) below.

3. DESCRIPTION OF REQUIREMENT

Maintenance and service agreement is needed for a Siemens Ysio X. Pree and Powerware 5P- 5PX 0-3000VA Diagnostic Radiology Equipment.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Anadarko Indian Health Center, 201 E Parker McKenzie Dr., Anadarko, OK 73005.

Period of performance / required delivery: Base period 12 months from date of award with 4 Option Periods.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at RFO FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for RFO FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. The Government will award a purchase order to the responsible quoter whose conforming quotation is most advantageous to the Government, based on a comparative evaluation of quotations against the following factor(s): Unscheduled repair visits to correct equipment malfunctions, which includes OEM; replacement parts, travel, and labor.

Unscheduled repairs shall have a 6-hour onsite response time. Tube coverage, detector coverage and battery replacement included software and quality updates to enhance the performance of the equipment as; recommended and issued by Siemens Healthineers, OEM planned maintenance service per OEM specifications, and offeror shall provide technical support to include unlimited calls for customer and service support. Phone support shall have a 30-minute response time., and price. The Government will compare quotations directly against one another

Solicitation RFQ-246-26-Q-0038 Page 3 of 7 under each factor to determine which provides the greatest benefit to the Government;

quotations will not be assigned numerical scores or adjectival ratings, and no competitive range will be established. The non-price factors, when combined, are more important than price. The Government may make award without communications, or may communicate with one or more quoters and request revised quotations. Award will represent the best value to the Government, price and other factors considered. (RFO 12.203(c)(2))

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than August 28th, 2026 at 1:00 PM CT. Email is the only acceptable method of submission. Submit quotations by email to jarrod.prince@ihs.gov.

Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Solicitation RFQ-246-26-Q-0038 Page 4 of 7

Representations and certifications are made through the offeror’s active SAM.gov registration (RFO FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: Jarrod Prince, (580) 354-5378.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under RFO FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

RFO FAR

52.204-7

System for Award Management—Registration (DEVIATION) By reference

RFO FAR

52.212-1

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

RFO FAR

52.212-2

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

RFO FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

RFO FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

RFO FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

Solicitation RFQ-246-26-Q-0038 Page 5 of 7

RFO FAR

52.204-91

Contractor Identification (DEVIATION) By reference

RFO FAR

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

(DEVIATION)

By reference

RFO FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

RFO FAR

52.219-14

Limitations on Subcontracting (DEVIATION) By reference

RFO FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

RFO FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

RFO FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024)

By reference

RFO FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018)

By reference

RFO FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

By reference

RFO FAR

52.233-3

Protest After Award (DEVIATION) By reference

RFO FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

RFO FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

RFO FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services

(DEVIATION)

By reference

7.3 HHSAR Provisions (solicitation only)

Number Title Incorporation

RFO HHSAR

352.226-4

Notice of Indian Small Business Economic Enterprise Set-Aside

(JAN 2022)

Full text

Solicitation RFQ-246-26-Q-0038 Page 6 of 7

RFO HHSAR

352.226-7

Indian Economic Enterprise Representation (JAN 2022) Full text

7.4 HHSAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

RFO HHSAR 352.226-

Indian Economic Enterprise Subcontracting Limitations (JAN 2022)

Full text

Full-text provisions and clauses (fill-ins highlighted)

RFO HHSAR 352.226-4 — Notice of Indian Small Business Economic Enterprise Set- Aside (JAN 2022) HHSAR 352.226-4 (provision) — HHSAR 326.604-2(e)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form (available at www.IHS.gov/DAP) with the offer. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of provision/clause)

RFO HHSAR 352.226-6 — Indian Economic Enterprise Subcontracting Limitations (JAN 2022) HHSAR 352.226-6 (clause) — HHSAR 326.604-2(e)(2) / 326.605-1(b)

(a) Definitions apply as in HHSAR 326.601.

(b) The contractor must comply with RFO FAR 52.219-14, Limitations on Subcontracting, in allocating subcontracted work, and shall not subcontract work exceeding the 52.219-14 limitations to any concern other than a responsible Indian Economic Enterprise.

(c) Work an IEE subcontractor does not perform with its own employees is treated as subcontracted work under 52.219-14.

(d) The contractor must cooperate in any compliance study or survey by the CO or IHS.

(e) The contractor must incorporate the substance of this clause, including this paragraph (e), in all covered subcontracts.

(End of provision/clause)

RFO HHSAR 352.226-7 — Indian Economic Enterprise Representation (JAN 2022) HHSAR 352.226-7 (provision) — HHSAR 326.604-2(e)(3) / 326.606-1

Solicitation RFQ-246-26-Q-0038 Page 7 of 7

(a) The offeror must represent as part of its offer that it meets the IEE definition in HHSAR

326.601 and intends to meet it throughout performance, and must notify the CO immediately via email of any ownership change affecting this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form (or successor).

(c) False or misleading information is punishable under 18 U.S.C. 1001; false claims are subject to 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — IHS Indian Economic Enterprise Representation form

PRICING SCHEDULE

PERIOD OF PERFORMANCE – 2026 – 2027

CLIN ITEM UOM RATE

1 Siemens Ysio Diagnostic Radiology Equipment 2 Powerware 5P-5PX 0-3000VA

PERIOD OF PERFORMANCE – 2027 – 2028

CLIN ITEM UOM RATE

PERIOD OF PERFORMANCE – 2028 – 2029

PERIOD OF PERFORMANCE – 2029 – 2030

PERIOD OF PERFORMANCE – 2030 – 2031

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number