Hidalgo County Drainage District 1, TX

1. Divider

1.1. INVITATION LETTER

1.1.1. Summary

Excavation of 60,698 cubic yards of dirt at Lateral G in Willacy County.

1.1.2. Background

Engineering Project ID# E-20-036

1.1.3. Contact Information

Project Contact:

Isaac Gonzalez Engineer I 902 N Doolittle Edinburg, TX 78542 Email: isaac.gonzalez1@hcdd1.org Phone: (956) 292-7080

Procurement Contact:

Melissa Blanco Buyer I

902 N DOOLITTLE RD

Edinburg, TX 78542 Email: melissa.blanco1@hcdd1.org Phone: (956) 292-7080 Ext: 5815

Department:

Engineering

1.1.4. Timeline

mailto:isaac.gonzalez1@hcdd1.org tel:(956)292-7080 mailto:melissa.blanco1@hcdd1.org tel:(956)292-7080;ext=5815

Release Project Date October 17, 2026

Question Submission Deadline October 28, 2026, 5:00pm

Question Response Deadline October 30, 2026, 5:00pm

Response Submission Deadline November 4, 2026, 9:30am

Hidalgo County Drainage District No.1 902 N. Doolittle Rd. Edinburg, TX 78542

(All times referenced in this procurement packet are Central Standard Time –CST)

The bid opening is open to the public. Bid opening participants may attend the bid opening in person at the Hidalgo County

Drainage District No.1 (or designated location) or via a live stream (link below) or by calling in on the day of the event. Please be advised, public attendance at any in-person Bid opening may be limited due to capacity and will be on a first-come-first-serve basis.

Join Zoom Meeting https://us02web.zoom.us/j/86121649724

Meeting ID: 861 2164 9724

One tap mobile +13462487799,,85090606893# US (Houston)

Dial by your location

• +1 346 248 7799 US (Houston)

Find your local number:

https://us02web.zoom.us/u/kcqaBrIEtU

1.2. SUBMISSION DETAILS

1.2.1. SUBMISSION OPTIONS & REQUIREMENTS

https://us02web.zoom.us/j/86121649724 https://us02web.zoom.us/u/kcqaBrIEtU

Respondents have two (2) options for submitting a response. Respondents shall submit their response using one

(1) of the following methods (DO NOT duplicate submittals by submitting both an electronic and hard copy response. Respondents shall select only one (1) method to respond).:

A. Submit responses electronically via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx on or before Wednesday, November 4, 2026, at 9:30 am. OR;

B. Submit one (1) hard copy and one (1) USB in original PDF format via personal hand-delivery or delivery service on or Wednesday, November 4, 2026, at 9:30 am.

Any bid received after this deadline will not be accepted and will be returned unopened to the sender.

1.2.2. HAND DELIVERED SUBMISSION

When hand delivering the packet, Proposer should make sure that the package is stamped with the date and time received by the Hidalgo County Drainage District No.1 staff.

DELIVER TO:

US Postal Mail Address:

• ATTN: Melissa Blanco, Buyer I

• Hidalgo County Drainage District No.1

• 902 N. Doolittle Rd, Building "A"

• Edinburg, Texas 78542

Physical Address:

• ATTN: Melissa Blanco, Buyer I

• Hidalgo County Drainage District No.1

• 902 N. Doolittle Rd, Building "A"

• Edinburg, Texas 78542

FIRM INSTRUCTIONS

Responses to this procurement packet shall be formatted and organized in the following order for consistency and easy screening:

• All submissions must be typed, single-spaced, and printed one-sided on 8 ½” by 11” paper.

• One (1) hard copy, marked “ORIGINAL” and one (1) USB in PDF format. The original document must be submitted with a Cover Page containing the information listed in the Submission Outline/Checklist, under the Submission Cover Page.

• The complete response must be sealed in an appropriately sized envelope or box for delivery to the

Hidalgo County Drainage District No.1, per instructions.

https://procurement.opengov.com/portal/hcdd1

• All documents must be labeled with the firm’s name and the RFB number. Responses that are not identified with the RFB number on the outside, will be at risk of rejection.

SUBMISSION OUTLINE/CHECKLIST

To assist in ensuring all submissions received are complete, it is recommended for the Offeror to use this

Submission Outline as a Checklist prior to submitting a response. All Responses must be submitted in the following order with the guidelines provided within this solicitation. For the hand delivery option, the solicitation packet can be found under the ATTACHMENTS section:

A. Table of Contents

1. Invitation Letter

2. Submission Details

3. Electronic Submission Documents

B. Required Confirmations/Documents

1. Electronic Submission Acknowledgment - (Confirmation)

2. Legal Notice & Acknowledgment - (Confirmation)

3. Insurance Acknowledgment - (Confirmation)

4. Requirements/Specifications - (Confirmation)

5. Project Location - (Confirmation)

6. List Available Tandem Trucks (Document)

7. Conflict of Interest Questionnaire - Copy of County Clerk File with fee receipt (when applicable)

- (Document)

8. Vendor Acknowledgment -

(Confirmation)

9. HUB Declaration -

(Document)

10. Certification Regarding Debarment -

(Document)

11. Sam.gov Registration - (Confirmation)

12. Form 1295 (Document)

13. Title VI Appendices [A -E] - (Confirmation)

14. 2 CFR 200 Certification - (Document)

15. Proposer's Affidavit of Non-Collusion, Non-Conflict of Interest, and Anti-Lobbying Contract Clause

- (Document) https://procurement.opengov.com/governments/1718378542/templates-admin/206747/document-builder?section=7

16. Draft Agreement - (Confirmation)

17. Addenda (when applicable; see Addenda under Legal Notice) - (Confirmation)

(Confirmation) = A confirmation is required for this section.

(Document) = A document submission is required for this section.

1.2.3. ELECTRONIC SUBMISSION

Hidalgo County Drainage District No.1 will only accept electronic responses that are submitted via the

PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx?departmentId=3417&status=all&page=1&limit=10&sortField=proposalDeadline&sortDirection=ASC The

DISTRICT will NOT accept telegraphic, emailed, nor responses submitted via facsimile. *When submitting a response electronically, the firm will be required to complete all the sections found in this solicitation in order for the submission to be valid.

1.3. LEGAL NOTICE

1. Sealed bids will be received for HIDALGO COUNTY DRAINAGE DISTRICT NO. 1- Bids should address all specifications set forth. Bidders may suggest substitutions of features which they feel would be in the best interest of Hidalgo County Drainage District No. 1 (“District”). Strong rationale must be presented for any deviation from the specifications. Hidalgo County Drainage District No. 1 reserves the right to reject the deviation and its effect on the overall bid.

2. NO FACSIMILES OR LATE ARRIVALS WILL BE ACCEPTED. ANY RFB RECEIVED AFTER THAT

TIME WILL NOT BE OPENED AND WILL BE RETURNED. OVERNIGHT MAIL MUST ALSO BE

PROPERLY LABELED ON THE OUTSIDE OF EXPRESS ENVELOPE OR PACKAGE WITH

REFERENCE TO HIDALGO COUNTY DRAINAGE DISTRICT NO. 1- RFB NO.: HCDD1-26-023-09-23-JS

“Storm Dain Pipes Reinforced Concrete Pipe (RCP)”

3. Hidalgo County Drainage District No. 1 reserves the right to refuse and reject any/all bids and to waive any/all formalities or technicalities, or to accept the bids considered the best and most advantageous to Hidalgo

County Drainage District No. 1.

4. Hidalgo County Drainage District No. 1 reserves the right to: A.) separate and accept, replace and accept, or eliminate any item(s) listed under this bid, including alternates, that it deems necessary to accommodate budgetary and/or operational requirements; B.) reject any or all bids submitted and further reserves the right to design the elevation criteria to be used in selecting the lowest and best bid for approval; and C.) award the bid to one bidder or to multiple bidders if the District determines it is in its best interest to do so.

5. The Bidder shall not substitute items named in the bid without the express written consent of Hidalgo

County Drainage District No. 1. Failure of the delivered item to perform as specified or failure to meet the stated delivery schedule shall release Hidalgo County Drainage District No. 1 from all obligations to the contracting party with regard to the item(s) in question. In such event, the District may elect to award the contract to the next-lowest responsible bidder, or to reject all bids and re-advertise.

6. For work to be performed at a District owned or operated location, each bidder shall, in its sole discretion, visit the job site before preparing the bid and thoroughly familiarize himself/herself with existing conditions.

Bidder should take field dimensions and note all circumstances which affect the dollar amount of the bid.

7. Descriptive specifications are referenced in this document to indicate the general kind and quality of equipment desired by Hidalgo County Drainage District No. 1. Due to various styles and models of equipment, bidders are required to include illustrations, specifications, explanation of warranties, and service data with their bid including catalogue numbers and any necessary references.

8. No bid may be withdrawn within ninety (90) days from the scheduled time to open bids.

9. Proposed prices are to remain firm for a minimum of ninety (90) days after bid opening.

10. Any interpretations, amendments, corrections or changes to this bid document must be in a written addendum and signed by the County Judge or his designee. Addenda will be mailed to all who are known to have received a copy of the Request for Bids. Bidders shall acknowledge receipt of all addenda as part of their bid.

11. The District reserves the right to accept or reject any or all bids.

12. Cost are to be net F.O.B., District Prepaid.

13. The District is exempt from Federal Excise Tax, State Tax and Local Tax. Do Not include tax in cost figure. If it is determined that tax was included in the cost figures it will not be included in the tabulation of any awards. Tax exemption certificates will be furnished upon request.

14. Funds for this procurement have been provided through the District budget for this fiscal year only. The

District, on an annual basis, has the right to reconsider a contract during the budget process for ensuing years if financial resources of the District are insufficient to meet the liabilities of said contract. The award of a bid or contract hereunder will not be construed to create a debt of the District which is payable out of funds beyond the current fiscal year.

15. Upon award and prior to execution of a contract, Sole Proprietorships are required to submit a copy of their social security cards to the Hidalgo County Drainage District No. 1 Office in order to establish an account with the District. All awarded vendors must submit a completed W-9 and a copy of their Federal ID Number

Certificate.

16. DELIVERY OF GOODS AND SERVICES INSTRUCTIONS:

• No deliveries accepted after 3:00 P.M., Monday-Friday

• At least seventy-two (72) hours prior notice of delivery must be given to the District, before delivery will be accepted.

• If you need additional information, call the office listed below:

Hidalgo County Drainage District No. 1 Procurement Department

(956) 292-7080

17. BILLING AND PAYMENT INSTRUCTIONS:

• Invoices must include:

a) Name and address of successful bidder

b) Name and address of receiving department or official.

c) Purchase Order Number (if any)

d) Notation- HIDALGO COUNTY DRAINAGE DISTRICT NO.1- “Storm Drain Pipes Reinforced Concrete

Pipe (RCP)” Descriptive information as to the items or services delivered, including product code, item number, quantity, etc.

e) Purchase Order and Contract number must be indicated on all invoices.

• Discount payments will be considered when offered.

• Contact for Billing and Payment questions:

Attn: Accounts Payable Division Hidalgo County Drainage District No. 1

902 N. Doolittle Edinburg, Texas 78542

(956) 292-7080 ap@hcdd1.org

18. BID OR PERFORMANCE BOND AND DEBARMENT CERTIFICATION; PAYMENT UNDER

CONTRACT:

• If the contract proposed is for the construction of public works or is for a contract for goods & services exceeding $100,000, all bidders shall furnish a good and sufficient bid bond in the amount of five percent of the total contract price. A bid bond must be executed with a surety company authorized to do business in Texas. All bidders are also required to furnish a certification or acknowledgement stating that the contractor or vendor is free from suspension or debarment pursuant to federal regulation 45CFR Part 76.

• Together with the signing of a contract or issuance of a purchase order following the acceptance of a bid, and prior to commencement of the actual work, the bidder shall furnish a performance bond to the District for the full amount of the contract, if that contract exceeds $50,000.

• If the contract is for $50,000 or less, no money will be paid to the contractor until completion and acceptance of the work or the fulfillment of the purchase obligation to the District, and, if applicable, the receipt by the District of satisfactory evidence that all subcontractors and material men have been paid.

• If a contract is for the construction, alteration or repair of public buildings or public works, the contractor shall provide a payment bond for a contract in excess of Twenty-Five Thousand Dollars ($25,000.00), as required by Tex. Govt. Code Ch. 2253.

• For requirements contracts, bond requirements are determined by applying the proposed unit price to the estimated quantities included in the specifications.

19. ETHICAL STANDARDS:

• It shall be a breach of ethics to offer, give or agree to give any elected official, department head or employee, or former elected official, department head or employee, of the District, to solicit, demand, accept or agree to accept from another person, entity or organization, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore pending before any department or agency of the District.

• It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract for the

District, or any person associated therewith, as an inducement for the award of a subcontract or order.

• No public official shall have an interest in a contract awarded hereunder except in accordance with Tex. Loc.

Govt. Code Chapter 171.

20. DISCLOSURE OF CONFLICT OF INTEREST

• Effective January 1, 2016, Chapter 176 of the Texas Local Government Code requires that any vendor, person, consultant or contractor considering doing business with Hidalgo County Drainage District No. 1 (“the

District”) to disclose in the Conflict-of-Interest Questionnaire (the “CIQ”) attached as Exhibit D, the vendor, person, consultant or contractor’s affiliation or business relationship that might cause a conflict of interest with the District. By law, the CIQ must be filed with the Hidalgo County Clerk’s Office no later than the seventh business day after the date the person becomes aware of facts that require that statement to be filed. The disclosure requirement applies to a person or business who contracts or seeks to contract with Hidalgo County

Drainage District No. 1 for the sale or purchase of property, goods or services. Any purchase order or contract resulting from this process shall be considered null and void if the successful bidder fails to comply with Texas

Local Government Code Chapter 176. Vendors, consultants, contractors and others who desire to conduct business with Hidalgo County Drainage District No. 1 are encouraged to refer to Texas Local Government

Code Chapter 176 for the details of this law. An offense under Texas Local Government Code Chapter 176 is a

Class C Misdemeanor.

Completed Form CIQ must be submitted to the Hidalgo County Clerk’s Office located at 100 N. Closner, Edinburg, Texas 78589- Hidalgo County Courthouse.

COMPLETION AND SUBMISSION OF FORM CIQ IS THE SOLE RESPONSIBILITY OF THE

PROSPECTIVE BIDDER. QUESTIONS REGARDING COMPLIANCE SHOULD BE DIRECTED TO

YOUR LEGAL COUNSEL.

• FORM CIS (Exhibit D-1 -LOCAL GOVERNMENT OFFICER CONFLICTS DISCLOSURE

STATEMENT) FORM CIS IS THE SOLE RESPONSIBILITY OF HIDALGO COUNTY DRAINAGE

DISTRICT NO. 1.

21. CERTIFICATE OF INTERESTED PARTIES (FORM HB1295)

As of January 1, 2016, to comply with Texas Government Code Section §2252.908, and the rules issued by the

Texas Ethics Commission found in Title 1, Section 46.1, 46.3 and 46.5 of the Texas Administrative Code, we have updated and revised our RFB packet. In accordance with these requirements, business must submit a completed Certificate of Interested Parties Form 1295 to the District before the District may enter into a contract with the business entity. In box 3 of Form 1295, you will provide the RFB No. (i.e. HCDD1-26-0023-

09-23-JS) as shown on the packet. Once completed and filed with the Texas Ethics Commission, Form 1295 must be submitted to our office either by facsimile transmission to (956) 292-7089 or via email to procurement@hcdd1.org. Hidalgo County Drainage District No. 1 cannot enter into a contract until Form 1295 is submitted. Therefore, failure to timely submit Form 1295 signed may result in delay of award. Full instructions for completion and submittal of Form 1295 may be found on the Texas Ethics Commission website:

https://www.ethics.state.tx.us/filinginfo/1295/index.php#efa_collapse1

THE AWARDED VENDOR WILL HAVE THIRTY (30) DAYS TO SUBMIT THE SIGNED FORM 1295.

HIDALGO COUNTY DRAINAGE DISTRICT NO. 1 CANNOT ENTER INTO A CONTRACT UNTIL

FORM 1295 IS SUBMITTED.

22. If, during the life of any contract or bid awarded, the successful bidder’s net price generally available to other customers for items awarded herein are reduced below the contracted price, it is understood and agreed that the benefits of such reduction shall be extended to the District.

23. Bids, and all goods and services provided hereunder, shall comply with all federal, state and local laws concerning this type(s) of goods and/or services.

24. Minimum Standards for Responsible Prospective Bidders: A prospective bidder must affirmatively demonstrate bidder’s responsibility. A prospective bidder, by submitting a bid, represents to the District that it meets the following requirements:

• Possess and submit a Certificate of Account Status indicating bidder is in “Good Standing” with the Texas

Comptroller of Public Accounts if such bidder is incorporated in the State of Texas. If the bidder is not incorporated with the Texas, the bidder must submit the appropriate evidence of filing with the Texas Secretary of State stating that the business is authorized to transact business in Texas.

• Possess or is able to obtain adequate financial resources as required to perform under the bid;

• Be able to comply with the required or proposed delivery schedule;

• Have a satisfactory record of performance;

• Have a satisfactory record of integrity and ethics;

• Be otherwise qualified and eligible to receive an award.

25. Successful bidder will pay or cause to be paid, without cost or expenses to the District, all FICA, FUTA/SUTA and Federal Income Withholding Taxes of all employees, and all wages and benefits as required by Federal or State Law. Successful bidder’s officers, agents and/or employees will not be entitled to any benefits of an employee or elected official of the District, including, but not limited to, benefits associated with the District’s civil service system.

26. Any contract award to a successful bidder will be in effect until (a) the contract expires, (b) delivery and acceptance of products, and/or performance of service ordered, or (c) terminated by the District with thirty day’s written notice prior to cancellation.

27. The District reserves the right to enforce performance of any contract awarded hereunder in any manner prescribed by law or deemed to be in the best interest of the District in the event of breach or default by successful bidder; the District reserves the right to terminate any contract immediately in the event a successful bidder fails to:

A. Meet schedules;

B. Pay any required fees or taxes; or C. Otherwise perform in accordance with the specifications.

https://www.ethics.state.tx.us/filinginfo/1295/index.php#efa_collapse1

28. Successful bidder shall defend, indemnify and save harmless to the District and all its elected officials, officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier of successful bidder in the execution of, or performance under, any contract which may result from bid award or which arises from any event or casualty happening on or within the District premises themselves or happening upon or in any halls, elevators, entrances, stairways or approaches of or to such District facilities.

Successful bidder shall pay any judgment with costs which may be obtained against the District growing out of such injury or damages, and shall, upon request, provide a defense to the District by counsel reasonably acceptable to the District. Successful bidder’s indemnity hereunder shall include, but is not limited to, claims relating to patent, copyright or trademark infringement, and the like, arising out of the goods and services provided by successful bidder.

29. Successful bidder shall warrant that all items/services shall conform with the specifications and/or all warranties provided under the Uniform Commercial Code and be free from all defects in materials, workmanship and the like. Items supplied under a contract pursuant to this Request for Bid shall be subject to the District’s approval. Items found to be defective or not meeting specifications shall be replaced by successful bidder within two business days at no expense to the District. Items not picked up within one (1) week after notification shall be deemed a donation to the District and may be used or disposed of at the District’s discretion and without waiver of any other rights of the District as to the item’s nonconformity.

30. This document and any disputes arising hereunder shall be governed and construed according to the laws of the State of Texas and will be performable exclusively in Hidalgo County, Texas.

31. The successful bidder shall not assign, sell, transfer or convey its rights under any awarded contract, in whole or in part, without the prior written consent of the District.

32. Respondents must provide all documentation requested with this (RFB)-Request for Bid in their response

(except for the CIQ form if NOT APPLICABLE). Failure to provide this information may result in rejection of the RFB as nonconforming.

1.4. INSURANCE REQUIREMENTS

Applicable to the Acquisition of Goods and /or Services (other than Professional Services)

Applicable to the Acquisition of Goods and/or Services

(Other than Professional Services)

The Bidder awarded the contract shall furnish proof of insurance, which will also include any subcontractor that is subcontracted by the bidder in at least the following limits, to be in place prior to providing any services under this Contract and to continue at all times in force in effect during the term of this Contract and any extension hereof:

1. Comprehensive General Liability insurance policy with limits of not less than Five Hundred Thousand

Dollar ($500,000.00) providing additional coverage to all underlying liabilities of County. Policy shall cover, but not be limited to, Bidder’s activities in providing the Services for County; all persons, vehicles, equipment connected with providing Services; and theft or loss of Bidder’s property.

2. Automobile liability insurance policy, covering all owned, non-owned or hired/leased automobiles, with limits of at least Three Hundred Thousand Dollars ($300,000.00) per person and Five Hundred Thousand

Dollars ($500,000.00) per occurrence. Coverage should include injury to or death of persons and property damage claims with limits up to five Hundred Thousand ($500,000.00) arising out of the services provided to

County hereunder.

3. Uninsured/Underinsured motorist coverage in an amount equal to the auto liability limits set forth immediately above;

4. Workers Compensation Insurance: Workers Compensation insurance in amounts established by Texas law, unless the Bidder is specifically exempted from the Texas Workers Compensation Act, Texas Labor Code

Chapter 401, et. seq. Workers Compensation policies must include other States Endorsement to include TEXAS if the business is domiciled outside the State of Texas.

• Bidder shall obtain and maintain any and all other insurances which may be necessary in providing the good/service applicable to this procurement or are otherwise required by law.

• Any and all insurance policies shall be in amounts prescribed by law or otherwise specified by the

County, but in no event less than the minimum amounts prescribed by law.

5. Builder’s Risk/Fire & Extended Coverage: The Contractor shall insure the building or other work included in this contract on an all-risk (special causes of loss) policy, with an insurance company or companies acceptable to the Owner. The amount of the insurance at all times to be at least equal to the amount paid on account of work and material and plus the value of the work or materials furnished or delivered but not yet paid for by the Owner. Builder’s

Risk Policies shall cover loss of materials by theft, vandalism, malicious mischief or other loss whether materials are incorporated in the work or not.

The policies shall be in the names of the County and the Contractor, as their interests may appear, and certificates of insurance shall be delivered to the Owner before monthly partial payments are made. The policy shall provide for the inclusion of names of all other contractors, subcontractors and other employed on the premises as ensured and shall stipulate that the insurance companies shall have no right to subrogation against any contractors, subcontractors or other parties employed on the premises for any work building alterations, construction or erection to the described property.

Additional Insurance Requirements:

A. Bidder shall furnish to The District certificate(s) of insurance, and all renewals throughout the duration of the Project, issued by the insurer that such insurance is in full force and effect.

B. Certificates of insurance shall be submitted to The District for approval prior to any services being performed by Bidder.

C. The District will only accept certificates of insurance on an Acord form (below).

D. For each policy, except Workers’ Compensation, Bidder shall name The District as an additional insured.

E. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the County prior to the cancellation of any such coverage on the termination date, or otherwise.

F. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence of adequate replacement coverage is provided to District. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, this Contract shall automatically terminate.

G. All insurance policies will be endorsed to provide a waiver of subrogation in favor of the District.

H. County reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by District based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Bidder.

I. Insurance policies shall be obtained at Bidder’s sole expense. The District does not maintain and will not obtain insurance of any type to protect Bidder against loss, damage or injury that may in any way result from Bidders performance of the services.

J. In no event shall the District be liable for any loss, damage to or destruction of any property belonging to the Bidder.

K. Bidder is responsible for ensuring all required insurance policies are valid for the duration of the contract.

L. All insurance policies are to be issued by an insurance company authorized to do business in the State of

Texas and acceptable to District.

M. Bidder shall make any other insurance documentation available to District upon request

1.5. PRICING PROPOSAL (BID TAB)

PRICING PROPOSAL (BID TAB)

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

Bidder will be responsible for payment and removal of the quantity of the Fill Dirt based on the unit cost.

1 Fill Dirt -Lateral G at

Willacy County (See

Map for location)

60,698 CY

TOTAL

1.6. ELECTRONIC SUBMISSION DOCUMENTS

• Firms must complete the following sections.

• If the submission is electronic, please proceed with completing all sections. Required documentation will need to be downloaded, completed, and uploaded.

• If the submission is a hard copy, please print the entire packet and complete all sections manually.

Required documentation will need to be printed, completed, and included as part of the submission.

• Failure to submit a complete response may result in the rejection of the response as non-conforming.

1. I confirm that I will be submitting my response electronically.*

Please confirm and proceed with the electronic submission requirements.

☐ Please confirm

*Response required

2. LEGAL NOTICE & ACKNOWLEDGMENT*

By providing a response to this solicitation, we acknowledge receipt of all of the pages of in this procurement packet. We understand that District reserves the right to reject any or all submissions, and further reserves the right to design the evaluation criteria to be used in selecting the lowest and best qualification.

We acknowledge that we have examined this procurement packet in its entirety, and are familiar with the conditions to be met. In accordance with the Specifications, and subject to all laws and regulations of the United

States, State of Texas, and local laws, we propose and commit to furnish all labor, equipment, material, software, and services as set forth in the documents hereinbefore mentioned. Any purchase order or contract resulting from this process shall be considered null and void if the successful respondent fails to comply with any federal, state or local laws.

We acknowledge that we are providing the required certifications, attestations, verifications and/or acknowledgments as referenced within this procurement packet. We further acknowledge that any and all specifications, provisions, and attachments of this response are incorporated into and made a part of any resulting agreement.

We agree that this response shall be good, and may not be withdrawn for a period of ninety (90) calendar days after the scheduled bid opening time and date for receiving the requested solicitation, as contained in the

Specifications.

Lastly, we understand that any questions regarding compliance should be directed to our firm’s legal counsel.

We acknowledge that the individual authorized to bind the company is signing this Acknowledgment Form. By signing this Acknowledgment Form we understand we are providing written verification and certification of the aforementioned, and the County cannot execute a contract for goods or services without this declaration.

☐ Please confirm

*Response required

3. INSURANCE ACKNOWLEDGMENT*

Applicable to the Acquisition of Goods and/or Services

(Other than Professional Services)

The Bidder awarded the contract shall furnish proof of insurance, which will also include any subcontractor that is subcontracted by the bidder in at least the following limits, to be in place prior to providing any services under this Contract and to continue at all times in force in effect during the term of this Contract and any extension hereof:

1. Comprehensive General Liability insurance policy with limits of not less than Five Hundred Thousand

Dollar ($500,000.00) providing additional coverage to all underlying liabilities of County. Policy shall cover, but not be limited to, Bidder’s activities in providing the Services for County; all persons, vehicles, equipment connected with providing Services; and theft or loss of Bidder’s property.

2. Automobile liability insurance policy, covering all owned, non-owned or hired/leased automobiles, with limits of at least Three Hundred Thousand Dollars ($300,000.00) per person and Five Hundred Thousand

Dollars ($500,000.00) per occurrence. Coverage should include injury to or death of persons and property damage claims with limits up to five Hundred Thousand ($500,000.00) arising out of the services provided to

County hereunder.

3. Uninsured/Underinsured motorist coverage in an amount equal to the auto liability limits set forth immediately above;

4. Workers Compensation Insurance: Workers Compensation insurance in amounts established by Texas law, unless the Bidder is specifically exempted from the Texas Workers Compensation Act, Texas Labor Code

Chapter 401, et. seq. Workers Compensation policies must include other States Endorsement to include TEXAS if the business is domiciled outside the State of Texas.

• Bidder shall obtain and maintain any and all other insurances which may be necessary in providing the good/service applicable to this procurement or are otherwise required by law.

• Any and all insurance policies shall be in amounts prescribed by law or otherwise specified by the

County, but in no event less than the minimum amounts prescribed by law.

5. Builder’s Risk/Fire & Extended Coverage: The Contractor shall insure the building or other work included in this contract on an all-risk (special causes of loss) policy, with an insurance company or companies acceptable to the Owner. The amount of the insurance at all times to be at least equal to the amount paid on account of work and material and plus the value of the work or materials furnished or delivered but not yet paid for by the Owner. Builder’s

Risk Policies shall cover loss of materials by theft, vandalism, malicious mischief or other loss whether materials are incorporated in the work or not.

The policies shall be in the names of the County and the Contractor, as their interests may appear, and certificates of insurance shall be delivered to the Owner before monthly partial payments are made. The policy shall provide for the inclusion of names of all other contractors, subcontractors and other employed on the premises as ensured and shall stipulate that the insurance companies shall have no right to subrogation against any contractors, subcontractors or other parties employed on the premises for any work building alterations, construction or erection to the described property.

Additional Insurance Requirements:

A. Bidder shall furnish to The District certificate(s) of insurance, and all renewals throughout the duration of the Project, issued by the insurer that such insurance is in full force and effect.

B. Certificates of insurance shall be submitted to The District for approval prior to any services being performed by Bidder.

C. The District will only accept certificates of insurance on an Acord form (below).

D. For each policy, except Workers’ Compensation, Bidder shall name The District as an additional insured.

E. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the County prior to the cancellation of any such coverage on the termination date, or otherwise.

F. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence of adequate replacement coverage is provided to District. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, this Contract shall automatically terminate.

G. All insurance policies will be endorsed to provide a waiver of subrogation in favor of the District.

H. County reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by District based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Bidder.

I. Insurance policies shall be obtained at Bidder’s sole expense. The District does not maintain and will not obtain insurance of any type to protect Bidder against loss, damage or injury that may in any way result from Bidders performance of the services.

J. In no event shall the District be liable for any loss, damage to or destruction of any property belonging to the Bidder.

K. Bidder is responsible for ensuring all required insurance policies are valid for the duration of the contract.

L. All insurance policies are to be issued by an insurance company authorized to do business in the State of

Texas and acceptable to District.

M. Bidder shall make any other insurance documentation available to District upon request

☐ Please confirm

*Response required

4. REQUIREMENTS/SPECIFICATIONS*

Refer to "Requirements/Specifications" in the #ATTACHMENTS section. Confirm that you have read, understood, and agree with the "Requirement/Specifications".

☐ Please confirm

*Response required

5. PROJECT LOCATION

See map exhibit in the #Attachments section, confirm you have reviewed this document

☐ Please confirm

6. LIST AVAILABLE TANDEM TRUCKS*

Please download the below documents, complete, and upload.

• 6._List_of_Tandem_Trucks.pdf

*Response required

7. CONFLICT OF INTEREST QUESTIONNAIRE*

Please download the below documents, complete, and upload.

• 7._Conflict_of_Interest_Que...

*Response required https://procurement.opengov.com/governments/1718378542/projects/313019/builder/create/document-editor?activeSection=3 https://procurement.opengov.com/governments/1718378542/projects/313019/builder/create/document-editor?activeSection=3 https://government-project.s3.us-west-2.amazonaws.com/313019/c384b808-8772-4748-b78f-592e7d4aeb04_6._List_of_Tandem_Trucks.pdf https://government-project.s3.us-west-2.amazonaws.com/313019/4596d9d2-fef8-464a-9d2a-054a12f9e0f9_7._Conflict_of_Interest_Questionnaire.pdf

8. VENDOR ACKNOWLEDGMENT*

Please read and acknowledge the required steps necessary to do business with Hidalgo County Drainage

District No. 1:

Step 1:

OpenGov will now serve as the primary source for all Hidalgo County solicitation postings, electronic bidding, and contract management. Any reliance on other information or sources not directly downloaded from

OpenGov may result in a submission that is not in compliance.

Link can be found below:

https://procurement.opengov.com/portal/hcdd1

Step 2:

VendorConnect (Vendor Enrollment Solution) is an innovative tool that facilitates the needs of Drainage

District No. 1 to secure qualified vendors. Local, state, and national vendors can apply using the vendor registration form in the link below.

https://www.hcdd1.org/page/VendorConnect

*The Vendor Registration Form does not guarantee a contract or agreement, however, it does guarantee your service or goods will be added to the list of potential vendors available to Hidalgo County.

☐ Please confirm

*Response required

9. HUB DECLERATION*

Have you been Certified as a HUB or an MBE/WBE source?

☐ Yes

☐ No

*Response required

When equals "Yes"

9.1. HUB ACKNOWLEDGEMENT*

Please download the below HUB declaration form, complete, and upload and provide any certificates.

• 9.1_HUB_Declaration.pdf

*Response required

10. CERTIFICATION REGARDING DEBARMENT*

Please download the below documents, complete, and upload.

• 10._Certification_Regarding...

*Response required

11. Do you have a current Sam.Gov Unique ID (UEI) number?

https://procurement.opengov.com/portal/hcdd1 https://www.hcdd1.org/page/VendorConnect https://government-project.s3.us-west-2.amazonaws.com/313019/bb12d5e2-0820-4f71-82c6-1e6167cc30e0_9.1_HUB_Declaration.pdf https://government-project.s3.us-west-2.amazonaws.com/313019/4022c0a9-e716-4aa8-8922-639e0bff37ab_10._Certification_Regarding_Debarment.pdf

☐ Yes

☐ No

When equals "Yes"

11.1. Please Provide the Unique Entity (UEI)number*

*Response required

When equals "No"

11.2. Please provide Company's Legal Name*

*Response required

12. Form 1295 Submission*

Please provide a Form 1295.

• https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php

• Reference Sale & Removal of Fill Dirt -Willacy County Joint Flood Control TWDB FIF Project No.

40069 (Lateral G) and (Project ID) on section 3 of the form.

• Be sure to complete section 6 of the form, in order to be valid.

*Response required

13. TITLE VI APPENDICES*

Refer to "Title VI Appendices" in the ATTACHMENTS section. Confirm that you have read, understood and agree with "Title VI Appendices"

☐ Please confirm

*Response required

14. 2 CFR 200*

Please download the below documents, complete, and upload.

• 14._2_CFR_200.pdf

*Response required

15. PROPOSER’S AFFIDAVIT OF NON-COLLUSION, NON-CONFLICT OF INTEREST,

AND ANTI-LOBBYING*

Please download the below documents, complete, and upload.

• 15._Proposer's_Affidavit.pdf

*Response required

16. DRAFT AGREEMENT*

Refer to "Draft Agreement" in the #ATTACHMENTS section. Confirm that you read, understood, and agree with "Draft Agreement."

☐ Please confirm https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php https://procurement.opengov.com/portal/hcdd1/projects/313019/document?section=2973579 https://government-project.s3.us-west-2.amazonaws.com/313019/b17052fa-afa6-428c-a707-9ca2e6197f3a_14._2_CFR_200.pdf https://government-project.s3.us-west-2.amazonaws.com/313019/7a21e18f-a6e1-48e6-b5c6-fd2228f15773_15._Proposer%27s_Affidavit.pdf https://procurement.opengov.com/governments/1718378542/projects/313019/builder/create/document-editor?activeSection=3

*Response required

1.8. Copy of SUBMISSION DETAILS

1.8.1. SUBMISSION OPTIONS & REQUIREMENTS

Respondents have two (2) options for submitting a response. Respondents shall submit their response using one

(1) of the following methods (DO NOT duplicate submittals by submitting both an electronic and hard copy response. Respondents shall select only one (1) method to respond).:

A. Submit responses electronically via the PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx on or before Wednesday, November 4, 2026, at 9:30 am. OR;

B. Submit one (1) hard copy and one (1) USB in original PDF format via personal hand-delivery or delivery service on or Wednesday, November 4, 2026, at 9:30 am.

Any bid received after this deadline will not be accepted and will be returned unopened to the sender.

1.8.2. HAND DELIVERED SUBMISSION

When hand delivering the packet, Proposer should make sure that the package is stamped with the date and time received by the Hidalgo County Drainage District No.1 staff.

DELIVER TO:

US Postal Mail Address:

• ATTN: Melissa Blanco, Buyer I

• Hidalgo County Drainage District No.1

• 902 N. Doolittle Rd, Building "A"

• Edinburg, Texas 78542

Physical Address:

• ATTN: Melissa Blanco, Buyer I

• Hidalgo County Drainage District No.1

• 902 N. Doolittle Rd, Building "A"

• Edinburg, Texas 78542

FIRM INSTRUCTIONS

Responses to this procurement packet shall be formatted and organized in the following order for consistency and easy screening:

• All submissions must be typed, single-spaced, and printed one-sided on 8 ½” by 11” paper.

• One (1) hard copy, marked “ORIGINAL” and one (1) USB in PDF format. The original document must be submitted with a Cover Page containing the information listed in the Submission Outline/Checklist, under the Submission Cover Page.

• The complete response must be sealed in an appropriately sized envelope or box for delivery to the

Hidalgo County Drainage District No.1, per instructions.

• All documents must be labeled with the firm’s name and the RFB number. Responses that are not identified with the RFB number on the outside, will be at risk of rejection.

SUBMISSION OUTLINE/CHECKLIST

To assist in ensuring all submissions received are complete, it is recommended for the Offeror to use this

Submission Outline as a Checklist prior to submitting a response. All Responses must be submitted in the following order with the guidelines provided within this solicitation. For the hand delivery option, the solicitation packet can be found under the ATTACHMENTS section:

A. Table of Contents

1. Invitation Letter

2. Submission Details

3. Electronic Submission Documents

B. Required Confirmations/Documents

1. Electronic Submission Acknowledgment - (Confirmation)

2. Requirements/Specifications - (Confirmation)

3. Legal Notice & Acknowledgment - (Document)

4. Insurance Requirements - (Document)

5. Conflict of Interest Questionnaire - Copy of County Clerk File with fee receipt (when applicable) -

(Document)

6. Vendor Acknowledgment - (Confirmation)

7. HUB Declaration - (Document)

8. Certification Regarding Debarment - (Document)

9. Sam.gov Registration - (Confirmation)

10. Form 1295 - (Document)

11. Title VI Appendices [A -E] - (Confirmation)

12. Required Contract Clauses For Contracts Under Federal Award

a. Byrd Anti-Lobbying Contract Clause - (Document)

b. 2 CFR 200 Certification - (Document)

13. Proposer's Affidavit - (Document)

14. Draft Agreement - (Confirmation) https://procurement.opengov.com/governments/1718378542/templates-admin/206747/document-builder?section=7

15. Company/Firm Response - (Document)

a. Cover Sheet

i. Company Name, Company Address, Company Phone Number

ii. Project Name: Sale & Removal of Fill Dirt -Willacy County Joint Flood Control TWDB FIF

Project No. 40069 (Lateral G)

iii. Procurement Number: HCDD1-26-027-11-04-MDB

iv. Opening Date: Wednesday, November 4, 2026

v. Opening Time: 9:30 am

b. Complete Response (All Required Information/Documents)

16. Addenda (when applicable; see Addenda under Legal Notice) - (Confirmation)

(Confirmation) = A confirmation is required for this section.

(Document) = A document submission is required for this section.

1.8.3. ELECTRONIC SUBMISSION

Hidalgo County Drainage District No.1 will only accept electronic responses that are submitted via the

PORTAL: https://procurement.opengov.com/portal/co-hidalgo-tx?departmentId=3417&status=all&page=1&limit=10&sortField=proposalDeadline&sortDirection=ASC The

DISTRICT will NOT accept telegraphic, emailed, nor responses submitted via facsimile. *When submitting a response electronically, the firm will be required to complete all the sections found in this solicitation in order for the submission to be valid.

https://procurement.opengov.com/portal/hcdd1 https://procurement.opengov.com/portal/hcdd1