SAJU_Artillery_Conservation_Scope_of_Work.pdf

Continue Cannon Conservation Treatment Statement of Work San Juan National Historic Site Page 1 of 6

STATEMENT OF WORK

Continue Preservation and Conservation Treatment on Ordóñez Cannon Carriage, Three

Iron Cannons, and 120 Shells.

National Park Service – San Juan National Historic Site

Santa Elena Guardhouse

SCOPE: In accordance with the terms and conditions of the Contract, the Conservator shall perform the work of this Delivery Order for the National Park Service (NPS) as described herein.

The services shall include the continuation of the stabilization treatment for Ordóñez carriage;

three iron cannons, and 100 solid shot cannonballs, including stabilization, rinsing, removal of concretions, application of inhibitor and finish coating. Also, the conservator will provide services as necessary of preservation and conservation for any other metal artifacts and objects from the NPS collection.

CONFIDENTIALITY: The information developed under Scope of Work is the property of the U.S. government and shall be kept in strict confidence. Proprietary or copyrighted material may not be included into the report document unless approved by the Contracting Officer.

PERFORMANCE PERIOD: The work performed under this Scope of Work shall be approximately from June 17, 2024 – June 16, 2025, in duration from the issuance of a notice to proceed. This award will include an additional two (2) option years extending through 2027 if the requirement still exists or is not completed beforehand. Contractor must be able to start work within the next day upon receipt of the notice to proceed.

WORK SCHEDULE: Work shall be performed from Monday to Friday between 7:00 am -4:00

pm. Contractor shall plan to be on site no more than 24 hours weekly for a total of no more than 1250 hours.

GENERAL CONSIDERATIONS: Park housing is NOT available for this project. Transportation to and from the site will be the responsibility of the contractor. The park will provide access to the site.

I. PROJECT BACKGROUND

The park conducted an assessment of metal objects and recommended treatment for the artillery shells and cannons that are part of the museum collection. The park started treatment of the cannons and shells by entering into a CESU agreement with the University of Texas A&M. This agreement expired in 2009. The park contracted conservation work in FY 2014-16 for the treatment of 40 shells and 6 cannons (including the Ordóñez cannon and carriage), however due to the need to install the proper infrastructure and the fact that the conditions of the cannons were not monitored since 2009, the timetable for completion of treatment has changed. The area where work will take place is the Santa Elena Guardhouse workshop.

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Work continues and in November 2015, a bronze cannon Proconsul, was back on exhibit in the Visitor Center Building at Castillo San Cristóbal. In situ conservation of cannon rails at Bastión del Carmen was completed in July 2016 and on October 2016 iron cannon #30, was back in exhibit room at the Castillo San Felipe del Morro. 95 additional shells have been treated and completed and are placed on exhibit at Castillo San Cristóbal. Treatment for the bronze cannon, Anade has been completed and is on display at the park. Three additional iron cannons were treated and ready for display in the park as well as an additional 100 shells.

This work is necessary in order to complete the preservation and conservation work on these cannons and shells and have them back on exhibition as soon as possible.

II. STANDARDS

All conservation work produced under this Delivery Order shall be performed under the direct supervision of a professional conservator.

All conservation work performed shall be derived with the expectation of compliance with:

• NPS law and policy, specifically the standards contained in Director’s Order 24:

Museum Collections Management, Director’s Order 28: Cultural Resources Management, the Museum Handbook, and Reference Manual 28: Cultural Resource Management Guideline

• Occupational Safety and Health Administration (OSHA) laws, standards, and regulations.

• Generally accepted professional practice standards for conservation of museum items.

• Follow treatment prescribed in the Metal Objects Conditions Survey.

• Local codes only if required.

III. GENERAL DESCRIPTION OF WORK:

The work shall include, but not be limited to, the following components:

• Supervision of preparation of chemical solutions for immersion of cannon and solid shot cannonballs.

• Weekly monitoring of chloride levels of Ordoñez carriage, 3 iron cannons, and 100 solid shot cannonballs to determine optimum levels of chloride ppm content to proceed to rinsing, neutralization and final treatment.

• Change chemical solutions using the established timetable and recommendations from material analysis specialist or equivalent.

• Rinse and wash cannon tubes when changing chemical solutions.

• Apply an electrolytic reduction treatment for the iron cannons currently under treatment.

• Remove concretions from Ordoñez cannon carriage, 3 iron cannons (SAJU-00034, SAJU-00048, SAJU-00069), and 100 solid shot cannonballs.

• Apply inhibitors and finish coatings to the iron cannons and solid shot cannonballs currently under treatment.

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• Supervision and monitor removal of cannons and solid shot cannonballs from conservation area and their placement on exhibition at the fortifications.

• Coordinate treatment of objects with the material analysis/monitoring contractor to ensure proper conservation thresholds.

• Perform in-situ treatment of metal artifacts and objects where necessary at NPS.

• Continue supervision of volunteers for the project.

• Continue collection of data pertaining these artifacts.

• Provide monthly progress reports detailing status of treatment for each object treated, laying out milestones achieved and/or difficulties encountered, and discussing needs that the project might have (equipment, supplies, manpower, etc.).

IV. COMMUNICATIONS AND PURCHASES

A. COMMUNICATIONS: All communications and purchases for the work to be performed in accordance with this Statement of Work will be coordinated through the Contracting Officer Representative (COR). The contractor shall not contact, or request any supplies, equipment, vehicles or materials from any NPS employee without express authorization from the COR.

Written progress reports shall be submitted to the COR and Project Manager. Invoices shall be submitted to the COR as a separate document and shall record tasks, time allotted to them and a detailed account of what was accomplished (see Appendix A).

B. PROGRESS MEETINGS: Contractor shall meet with the COR and/or the Project Manager at least every two weeks. In these meetings, contractor shall expand on what was accomplished, what has not bee completed and what is the plan for the next two weeks.

C. PURCHASES: If supplies, equipment, vehicles or materials are needed in order to complete any of the tasks of this SOW, contractor shall contact the COR in order for the NPS to begin the acquisition process. Contractor shall not contact purchasing staff unless explicitly authorized by the COR. To minimize operational interruptions and increase predictability and efficiency, purchases will be completed every other Thursday.

D. UNSCHEDULED MEETINGS AND PURCHASES: In the case of an unexpected situation or an emergency, the COR can approve any meetings or purchases of supplies, equipment, vehicles or materials outside of the scheduled times.

V. DATA AND MATERIALS TO BE PROVIDED BY NPS

The items outlined herein will be provided (or have previously been provided) by the NPS for the use of the contractor, as required for the express purpose of completing the services required in this contract.

• Metal Objects Conditions Survey

• Metal Objects Conservation Plan

• Park Artillery Exhibit Plan

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• The park will provide supplies (treatment chemicals, tools, etc.) and equipment (rental of digger, crane, etc.) needed to complete the services required.

• The park will provide at least a staff member that will work full time at the project. The employee(s) will be there to perform basic tasks associated to the project (changing solutions as needed and following indication from conservator, monitoring objects, perform basic cleaning of objects, etc.) and to maintain the workshop area (cleaning, cutting grass, etc). In particular situations (move and transportation of objects) the park may provide additional personnel.

VI. CONTRACTOR’S MINIMUM SAFETY REQUIREMENTS

A. GENERAL

• Plan for possible emergency situations, such as floods, cave-ins, slides, and wind storms. Such planning shall take into consideration the nature of the work done, site conditions, and degree of exposure of persons and property.

• Conduct daily safety meetings for all personnel. These meetings shall be used to review the effectiveness of the Contractor's safety effort, and to resolve current health and safety problems.

• First Aid: Have adequate training to ensure prompt and efficient first aid.

B. QUALIFICATIONS OF EMPLOYEES

• Ensure that employees are physically qualified to perform their assigned duties in a safe manner.

• Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

• Operators of vehicles, mobile equipment, hoisting equipment, and hazardous plant equipment shall be able to understand signs, signals, and operating instructions, and be capable of operating such equipment. Provide operating instructions for all equipment.

C. PROTECTIVE EQUIPMENT

• Inspect personal protective equipment daily and maintain in a serviceable condition.

Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual.

Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

VII. PROJECT PERSONNEL

A. GOVERNMENT REPRESENTATIVES

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Unless otherwise designated, the Government representatives will be as follows:

1. Contracting Officer

2. NPS Contracting Officer’s Representative

Information will be provided upon award.

B. CONTRACTOR REPRESENTATIVES:

1. The Contractor will submit a list of key personnel assigned to this project. The list should include a brief description of the roles and responsibilities for each key person.

2. The Contractor must request permission in writing from the Contracting Officer before substituting key project personnel.

3. The Contractor will transact contract matters solely with the Contracting Officer or her designated representative.

VIII. OPTIONAL WORK

1. OPTION 1: Perform conservation treatment of an additional three cannon (SAJU- 02747, SAJU-02748, SAJU-02749), and an additional 100 solid shot cannonballs using the same process described on Section III above. The park may extend the current contract for an additional 365 days to continue preserving additional artillery objects.

Period of performance: June 17, 2025 – June 16, 2026.

2. OPTION 2: Perform conservation treatment of an additional three cannon (SAJU- 02750, SAJU-02751, SAJU-02752), and an additional 100 solid shot cannonballs using the same process described on Section III above. The park may extend the current contract for an additional 365 days to continue preserving additional artillery objects.

Period of performance: June 17, 2026 – June 16, 2027.

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Appendix A

Sample Invoice

Cannon Conservation Invoice

Object Number of Hours Tasks Completed Total (insert a quantity in dollars) Cat# SAJU-

000XX

10 Remove concretions Rinse and wash

Ordóñez Carriage

12 Remove concretions Rinse and wash Apply inhibitors and finish coatings

Artillery Shells 1 Remove concretions 1 Progress Meeting

TOTAL 24