Saginaw State Office Building Concrete Sidewalk and Brick Wall Replacement Project RFP# 180000003225 Schedule A - Statement of Work.docx

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STATE OF MICHIGAN

Request For Proposal No. 171 180000003225

Saginaw State Office Building Concrete Sidewalk and Brick Wall Replacement Project

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The sidewalk, concrete island and brick wall at the Saginaw State Office Building located at 411 E. Genesee Saginaw, MI 48607 needs to be replaced.

SCOPE

The Department of Technology, Management and Budget – State Facilities Administration – Building Operations Division – is looking for a qualified vendor to remove and dispose of the existing concrete sidewalk, concrete curb island and brick wall at the Saginaw State Office Building located at 411 E. Genesee Saginaw, MI 48607.

The vendor must also include the full installation and materials of the new sidewalk, curb island and brick wall and other materials associated with the completion of this project. The bricks for the wall will be supplied by the State of Michigan.

SITE VISIT

A mandatory site visit is scheduled for Wednesday, August 8, 2018 at 10:00 AM. You must be present at the site visit to submit a bid. If you submit a bid and did not attend the site visit, your bid will not be considered. A sign-in sheet will be available. You MUST sign the sign-in sheet to have your bid considered. Mike Noonan or a DTMB Employee will be in the lobby to meet you. You will need to sign-in at the security guard desk. Please bring a valid ID with you. Mike’s phone number is 517-712-0882. All questions regarding this project must be submitted in writing. Please submit your questions to Rob Telesz @ teleszr1@michigan.gov by Thursday, August 9, 2018 at 12:00 PM.

REQUIREMENTS

1. General Requirements

1.1. Remove and Replace Sidewalk

· Description Remove & replace sidewalk with curb face, appx areas 45’ x 12’ and 10’ x 15’ Saw cutting of concrete, remove and dispose of existing concrete and materials Install sand and compact Install 4000 psi concrete mix with fiber – mesh to a depth of 4” Expansion Joint and Clean up

Contractor to explain in complete detail on how they will remove and replace the sidewalk.

1.2. Remove and Replace Concrete Curb Island

· Description Remove and dispose of approximately 75lf straight curb Reinstall appx 75’ straight curb with solid middle approximately 75’ x 12’ x 6’.

Saw cut asphalt and remove and dispose of existing concrete and asphalt Install curbing with 4000 psi concrete mix with fiber mesh and #4 rebar

Contractor to explain in complete detail on how they will remove and replace the concrete curb island.

1.3. Remove and Replace Brick Wall Next to Steps on the West of the Building

· Description Remove and dispose of approximately 20 fly brick wall 3’6” height Remove wall to footing and Re-Anchor new brick wall to existing steps Save marble sill plates and re-install blocks supplied by State of Michigan

Also looking for an optional quote to replace the current brick wall with a poured wall.

(This optional quote will be included on the schedule B Pricing Matrix, but please do not include the optional l quote amount in your SIGMA Bid Amount)

Contractor to explain in complete detail on how they will remove and replace the brick wall with the blocks.

Contractor to explain in complete detail on how they will remove and replace the brick wall with a poured wall.

**All installation must be conducted during standard business hours 7:30 AM – 5:00 PM**

1.4. Warranties

Contractor to explain in the box below any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.5. Recall Requirements and Procedures

Contractor to explain in the box below any recall requirements and procedures.

1.6. Quality Assurance Program

Contractor to explain their Quality Assurance Program(s) in the box below.

1.7. Incentives

Contractor to explain in the box below any special incentives or services including, but not limited to, return policies, trade-in programs for the existing product, quantity discounts, etc.

2. Service Levels

2.1. Time Frames and Installation

Contractor must be able to remove and dispose of the existing materials. Contractor must provide and install the products listed in Section 1. General Requirements. Installation will be expected within 5 calendar days upon receiving the purchase order. Installation will be considered complete when all existing piping and materials are removed and disposed of and all new piping, cement and other materials needed to complete this project are installed properly. All installation shall be conducted during standard business hours 7:30 AM – 5:00 PM

Contractor to explain in complete details in the box below on how they will remove and dispose of the existing concrete, bricks and materials. Contractor also to explain in detail how they will prep the sidewalk, island, wall and install the new product and how long it will take for them to install all the product being purchased in the bid once the purchase order is received.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one lead worker, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 3 calendar days before removing or assigning a new Contractor Representative.

3.2. Key Personnel

The Contractor must appoint one individual who will be directly responsible for the day to day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within 24 hours.

Contractor’s Key Personnel must be on-site at 411 E. Genesee Saginaw, MI 48607 during the following times: 7:30 AM – 5:00 PM.

The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

Contractor to list Key Personnel in the Box Below.

3.3. Non-Key Personnel

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning non-key personnel.

3.4. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.5. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Contractor to explain in complete detail if they intend to use a sub-contractor or not. If a sub-contractor will be used, please list the name of the sub-contractor and the key contact for the sub-contractor.

3.8. Security

The Contractor will be subject the following security procedures: Background checks. Contractor employees must have ID Badges when entering the building.

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog

To enable catalog management functionality, the Contractor must supply the State with product and pricing information as identified in the Schedule B – Pricing Matrix of this RFP. The Contractor must supply the State with updated product and pricing information over the duration of the Contract using the then- current catalog template provided by the State. Product and price changes provided in this manner will not take effect until the catalog is updated in the State’s procurement system.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order.

5.2 Order Verification

The Contractor must have internal controls, approved by DTMB-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

7.2. Final Acceptance

Final acceptance will be completed when the entire job is completed. The project manager will determine when the job has been completed/

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities by EFT.

8.3. Procedure

Contractor must be set up to receive payments through EFT.

9. Project Plan A project plan must be submitted that details how the entire Parking Ramp will be addressed or phased throughout the contract period.

Contractor to provide complete details on their Project Plan in the box below:

The Contractor will carry out this project under the direction and control of the Program Manager. Within 30 calendar days of the Effective Date, the Contractor will submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

10. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must provide products that meet the following environmental or energy efficient standards:

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Contractor to provide complete details if any of their product contains any of the contents listed under section 12. Additional Requirements in the box below:

Version 1 Revised Date: 7/28/2017