Safford JOC RFSQ 27-001.pdf

REQUEST FOR STATEMENT OF

QUALIFICATIONS

FY 27-001 PUBLIC WORKS/UTILITIES

JOB ORDER CONTRACT FOR CONSTRUCTION

SERVICES

MAYOR AND COUNCIL:

Mayor: Richard Ortega

Vice Mayor: Arnold Lopez

Council Member: Brad Hemphill

Council Member: Steve McGaughey

Council Member: Luke Arbizo

Council Member: Dusti Brantner

Council Member: Alma Flores

CITY CLERK:

Beatrice Driver

PUBLIC WORKS DIRECTOR:

Lance Henrie, PE

UTILITIES DIRECTOR:

Jeff M. Low, MS, CFM

2 | P a g e

REQUEST FOR STATEMENT OF QUALIFICATIONS

JOB ORDER CONTRACT FOR CONSTRUCTION SERVICES

DESCRIPTION: The City of Safford, Arizona, solicits interest from qualified contractors to provide Job Order

Contracting (JOC) for construction services to satisfy the needs of the City of Safford. The Statements of

Qualifications for this solicitation shall be submitted by persons or contractors capable of providing the requested discipline categories of construction services will receive consideration. Contractors may submit for one or more categories in a single response. The category or categories that the firm wishes to be considered must be clearly identified in the cover letter of the Statement of Qualifications.

SOQ DUE DATE: August 27, 2026, by 2:00pm

In accordance with local and State law, sealed paper copies of the Statement of Qualifications will be received by the City Clerk at 717 W. Main Street, Safford, AZ 85546, until 2:00 pm on the date specified above, for the services specified herein. Any submittals received at or after 2:00 pm on the referenced date will be disqualified.

The City of Safford reserves the right to accept or reject any or all submittals, and waive any informality deemed in the best interest of the City and to reject the submittals of any persons who have been delinquent or unfaithful in any contract with the City.

Copies of the Request for Statement of Qualifications and Contract Documents are available free of charge on the

City’s procurement website at the following link: www.cityofsafford.us/bids.aspx

PUBLISHED: July 8, 2026, Eastern Arizona Courier https://protect.checkpoint.com/v2/r01/___http:/www.cityofsafford.us/bids.aspx___.YzJ1OmF6Y3JwY2l0eXNhZmZvcmQ6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZmEwMzI2OGNlOGE3NDUwNzBhNDMxZGRkMzU5ZTlmNTE6NzoyNmE3OmVkZWJmNjYwNjIyOTVjMmYzYjMwMzRmYzkwMjQ3MDBiNWI3YzgwYjlhYjRlZTU2MWRkNDBiZDg0ZGM4YzBlNDg6cDpUOkY https://protect.checkpoint.com/v2/r01/___http:/www.cityofsafford.us/bids.aspx___.YzJ1OmF6Y3JwY2l0eXNhZmZvcmQ6YzpvZmZpY2UzNjVfZW1haWxzX2F0dGFjaG1lbnQ6ZmEwMzI2OGNlOGE3NDUwNzBhNDMxZGRkMzU5ZTlmNTE6NzoyNmE3OmVkZWJmNjYwNjIyOTVjMmYzYjMwMzRmYzkwMjQ3MDBiNWI3YzgwYjlhYjRlZTU2MWRkNDBiZDg0ZGM4YzBlNDg6cDpUOkY

JOB ORDER CONTRACT FOR CONSTRUCTION SERVICES

TABLE OF CONTENTS

REQUEST FOR STATEMENT OF QUALIFICATIONS

TABLE OF CONTENTS

I. GENERAL INFORMATION

a. TERM OF THE CONTRACT

b. REQUIRED CONTRACTOR LICENSURE

c. CONTRACTOR LICENSE FEE

d. DESCRIPTION OF WORK

e. ADJUSTMENT FACTORS TO BE SUBMITTED

f. SOLICITATION SCHEDULE

g. NON-MANDATORY PRE-PROPOSAL MEETING

h. REQUESTS FOR INFORMATION

II. STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

a. GENERAL REQUIREMENTS

b. SUBMITTAL REQUIREMENTS

c. DELIVERY OF SUBMITTALS

d. MINIMUM TEAM QUALIFICATIONS

III. EVALUATION CRITERIA

a. GENERAL INFORMATION – Section A & B of Attachment A

b. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT– Section C of Attachment A

c. EXAMPLE PROJECTS BEST ILLUSTRATING CONTRACTOR’S QUALIFICATIONS – Section D and E of

Attachment A

d. MANAGEMENT PLAN/KNOWLEDGE AND EXPERIENCE – Section F and G of Attachment A

e. OVERALL QUALITY OF PROPOSAL

f. ADJUSTMENT FACTOR EVALUATION

IV. EVALUATION AND SELECTION PROCESS

a. OVERVIEW

b. FINAL RANKING AND CONTRACT NEGOTIATION

c. TERM OF CONTRACT

d. TERMINATION OF CONTRACT

e. PROTEST POLICY

V. CONSTRUCTION BONDING AND INSURANCE REQUIREMENTS

I. FORMS

Non-Collusion Form………………………………………………………………………18

List of Subcontractors and Suppliers……………………………………………………...19

Performance Bond…………………………………………………………………………20

Payment Bond……………………………………………………………………………..24

Warranty Bond…………………………………………………………………………….28

II. EXHIBITS

Exhibit 1 – Uniform General Conditions and Sample Contract

Exhibit 2 - Job Order Supplemental Conditions

Exhibit 3 - Specifications For Use by Contractors

Exhibit 4 – Construction Task Catalog and Technical Specifications

III. ATTACHMENTS

A. Evaluation Requirement Forms

B. Addendum Acknowledgement Form

C. Bid Form/Adjustment Factor Submission – separate Excel form

I. GENERAL INFORMATION

The City of Safford (hereinafter “City”) invites interested and qualified persons or contractors (hereinafter

“contractors”) to submit a written Statement of Qualifications (SOQ) for performing various Job Order Construction

Contract services beginning Fiscal Year 2027. The requested categories of construction services are provided in the

Description of Work.

A Job Order Contract is an indefinite quantity contract pursuant to which the Contractor may perform ongoing services on individual projects as directed by the City. The Contract Documents include, but are not limited to, the Solicitation, Construction Task Catalog® which contains construction tasks with preset unit prices, and the City’s Technical

Specifications. The Construction Task Catalog® and Technical Specifications are provided by The Gordian Group in accordance with the contract between the City and Gordian to provide a unit price book and other services related to

Job Order Contracting. The Gordian Group Technical Specifications are a minimum standard in the event the Owner does not provide technical specifications for the work. The unit prices in the Construction Task Catalog® are based on local labor, material, and equipment costs and include the direct cost of construction only.

Multiple contracts may be awarded to multiple contractors areas deemed necessary by the City. The maximum number of contracts to be awarded is five (5) contracts per category of work. Successful contractors may be selected for one or more trade category, as applied. There will be three (3) trade categories Contractors may submit submissions.

Contracts shall be awarded on the basis of demonstrated competence and qualifications pursuant to A.R.S. § 34-604.

All contracts will be for the term of five (5) years, with the consideration of one (1) year extension based on successful completion of work and mutual agreement. The value of these contracts will vary based on projected City needs, available budget, and the selected categories. The award of a contract is not a guarantee of work. There is no specific list of projects at this time. The City’s Five-Year Capital Improvements Plan has examples of the type of projects that could be and is strictly for informational purposes only.

To be eligible for consideration, contractors must submit a single SOQ demonstrating appropriate competence, qualifications, and relevant experience in the service categories for which they apply. Contractors must provide proof and maintain proper licensure throughout the term of the agreement. The City will not accept qualifications at this time for any categories not listed under this request.

The City will apply a one-step process to select the successful contractors under this procurement. The one-step process will involve review and evaluation of the SOQ to establish a final list. A separate final list will be determined for each category of construction services. If a contractor submitted qualifications for more than one category of construction service, the contractor may be on more than one final list. As project needs arise, contractors from this list may be contacted to determine interest and availability for specific tasks. The final list will remain in effect for a period of up to six (6) years from the date of issuance by the City.

a. TERM OF THE CONTRACT

The contract will initially be for three (3) years with the option to renew for up to two (2) additional one-year terms totaling a maximum of five (5) years. The City anticipates making multiple awards under this solicitation.

b. REQUIRED CONTRACTOR LICENSURE

Contractors will be required to have the appropriate contractor’s licensure required for each type of work they are submitting proposals for and maintain those licensures throughout the term of the agreement.

c. CONTRACTOR LICENSE FEE

The City selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) Solution for their JOC program. The Gordian JOC Solution™ includes Gordian’s proprietary JOC Information Management

System (“JOC IMS”), JOC Applications, construction cost data, and Construction Task Catalog® which shall be used by the Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the City. The Contractor shall be required to execute Gordian’s Saas Terms of Use and pay a JOC System License Fee to obtain access to the Gordian JOC Solution™. The JOC System

License Fee applies to all Job Orders issued to the Contractor under the terms of the Contract.

Awarded Contractors will be required to pay the following license fee to Gordian on a Job Order by Job Order basis. Contractors shall take this into consideration when determining their adjustment factor submissions.

Job Order Value License Fee

>$0 to $1,000,000 6.00%

$1,000,0001 to $4,999,999 5.25%

>$5,000,000 5.00%

Contractors will be required to pay these fees within 30 days of receipt of payment from the City for a substantially completed project.

d. DESCRIPTION OF WORK

The City of Safford is seeking qualified contractors to establish a Job Order Contract (JOC) for general construction, general maintenance and facility maintenance services. The goal is to support a variety of tasks including small building construction, renovations, repairs, water and wastewater system maintenance and emergency response services across City-owned buildings and infrastructure. The City is seeking qualified contractors for General Contracting, Roofing, Horizontal, General Building, Mechanical, Plumbing, Electrical and Water/Wastewater.

The City periodically has a need for horizontal construction projects as identified by Staff. Projects may include, but are not limited to, new construction, and building and infrastructure renovations for horizontal construction. “Horizontal Construction” means construction of highways, roads, streets, bridges, canals, floodways, earthen dams, landfills, light rail and airport runways, taxiways, and aprons.

The following construction service descriptions are included in this request but are not limited.

Horizontal

• Pavement and Streets: Services may include but are not limited to installation of Asphalt, Chip

Seals, Micro Seals, Slurry Seals, Polymer Modified Masterseal, Crack Seal, Asphalt Milling, Pavement Markings, Signage, Guardrails, Traffic Control Signals and Control Boxes;

• Concrete and Minor Structures: Services may include but are not limited to installation of

Sidewalks, Driveways, Handicap Ramps (ADA), Curb & Gutter, Catch Basins, Scuppers, Head

Walls, Box Culverts, Retaining Walls, Low Water Crossings, Bollards and Railing, Masonry, Foundations, Slab on Grade, Bridge and Bridge Abutment Repairs;

• Water/Wastewater Utilities: Services may include but are not limited to installation of Water Mains and Services, Water Pump Stations, Water Tanks, In-Line Valves, Wastewater Mains and Services, Sewer line CCTV Inspections, Manhole Inspections, Wastewater Treatment Plants, Lift Stations, Pipe

Bursting, Directional Horizonal Boring, Cured-in-Place Pipe (CIPP), Conduit

(Electrical/Communication), SCADA Programming and Interface, Diving and ROV Operations

(Tank Inspections);

• Well: Services may include but are not limited to Well Rehab, New Well Drilling, Water Exploration, Pump Repair/Replacement, Well Inspections, Well Casings;

• Grading and Drainage/Stormwater: Ditches (New and Maintenance, Culverts/Storm Piping (CMP, HDPE, RGRCP), Dry Wells, Erosion Control, Retention Basins, RipRap (Grouted), Retention Basins, Gabion Baskets, Reno Mattresses, Cleaning and Maintenance of Catch Basins and Storm Piping. All work must adhere to high standards of quality and comply with local, state, and federal regulations;

• Landscaping: Services may include but are not limited to Clear & Grub, General Landscaping, Groundcover, Geo & Landscape Grids and Fabrics, Tree Removal and Hydroseeding;

• Traffic Signal (Horizontal): Services may include but not limited to New Installation of Signals, Repair Signals, Electrical System Maintenance and Emergency Repair Services.

Mechanical/Electrical/Plumbing (MEP)

• Electric Utilities: Transmission and Distribution Electric Lines new build and maintenance, Pole

Replacements energized and deenergized, Transformer and Apparatus Installations, Electric

Substations Maintenance of transformers, bushings, LTC, 69KV SF6 gas breakers, and 12470V

Distribution Breakers also to include relay programing; electrical, HVAC and plumbing

General Building/Vertical Construction

• Vertical: Services may include but not limited to building repairs, additions, renovations, painting, new construction, and roofing; may include electrical, HVAC and plumbing as well.

e. ADJUSTMENT FACTORS TO BE SUBMITTED

There are four (4) Adjustment Factors for this Contract for each of the three (3) types of work categories. Once contracts are awarded, Contractors will utilize these factors when preparing a Job Order Price Proposal, the

Contractor shall select the appropriate Adjustment Factor for each task.

The Adjustment Factors are as follows:

a) Normal Working Hours (City Funding): Monday through Friday 6:00 am to 6:00 pm except holidays.

b) Other Than Normal Working Hours (City Funding): Monday through Friday 6:01 pm to 5:59 am and all day Saturday, Sunday and holidays.

c) Normal Working Hours (Federal Funding): Monday through Friday 6:00 am to 6:00 pm except holidays.

d) Other Than Normal Working Hours (Federal Funding): Monday through Friday 6:01 pm to 5:59 am and all day Saturday, Sunday and holidays.

Each Contractor must submit the required qualifications information and complete the Bid Form with

Adjustment Factors as indicated, and submit the completed Bid Form with its Bid Proposal as indicated as part of their submittal as well as select the “type of work” they wish to submit.

The City reserves the right to award to multiple responsible responsive Contractors.

During the course of the Contract, as projects are identified, the Contractor will attend a Joint Scope Meeting with those involved with the project including the City and Design Professionals if needed. The City will prepare a Detailed Scope of Work and issue a Job Order Proposal Request to the Contractor. The Contractor will then prepare a Job Order Proposal for the project to include but not be limited to a price proposal, schedule, sketches or drawings, list of proposed subcontractors, and other requested documentation. If the Job Order

Proposal is found to be acceptable, a Job Order may be issued.

A Job Order will include the Detailed Scope of Work, Job Order Price, and the Job Order Completion Time.

The Job Order Price is determined by multiplying the preset Unit Prices in the Construction Task Catalog® by the appropriate quantities and by the appropriate Adjustment Factor(s). The Job Order Price will be a lump sum, fixed price for the completion of the Detailed Scope of Work. A separate Job Order will be issued for each project. Changes, deletions, or additions to the Detailed Scope of Work will be contained in Supplemental

Job Orders.

If projects require plans and specifications, all design work shall be performed under the direction of a Design

Professional appropriately licensed in the State of Arizona. All State projects requiring a Design Professional, either hired by the Owner or as requested to be provided by the Contractor is subject to Statutory Review.

Contractors may also be called upon to complete emergency work. In these circumstances, the work will be completed to address the emergency, and the Job Order Proposal will be due within a minimum of five (5) days of emergency work completion.

f. SOLICITATION SCHEDULE

g. NON-MANDATORY PRE-PROPOSAL MEETING

An in person and virtual pre-proposal conference will be held on July 16, 2026, at 2:00 PM MST. Those interested contractors may either attend in person at the following location: 405 W Discovery Park Blvd, Safford, AZ 85546, MYOC (Mesa Yard Office Complex) Conference Room, or via virtual meeting at:

TBD, to acquaint all prospective bidders with the Contract Documents and the Worksite. Contractors are encouraged to attend either of the ways to ensure they are informed.

Contractors that are wishing to attend in person shall be aware that US 60 between Superior and Miami is currently under construction and delay/closures may be in place. Please visit the ADOT website for updates.

h. REQUESTS FOR INFORMATION

Contractors who desire clarification of the procurement terms, selection criteria or submittal requirements shall restrict their inquiries to written communications only. All communications (other than delivery of the proposal as defined below) shall be addressed to the City project representatives at the following:

Andria Lindsey, Contract Specialist

Alindsey@SaffordAZ.gov

Jeff M. Low, Utilities Director

Jlow@SaffordAZ.gov

Requests for information must be received by the project representative by August 17, 2026, at 5:00 pm.

Responses, or addenda as required, will be issued no later than 3:00pm on August 20, 2026. Receipt of addenda must be acknowledged on the required form in the contractor’s submission, See V. Attachments, B.

Addendum Acknowledgement Form. It is the submitter’s sole responsibility to check the City’s procurement website for periodic updates or addenda.

II. STATEMENT OF QUALIFICATIONS EVALUATION CRITERIA

Responses to this request must be in the form of a Statement of Qualifications (SOQ), as outlined in this document.

a. GENERAL REQUIREMENTS

Interested contractors are required to submit information related to their qualifications, experience, project delivery approach, ability to meet the project’s goals and objectives, and other criteria as listed. All information must be provided as requested for all contractor members and their key personnel to be assigned to this project.

The SOQ shall address the evaluation criteria and shall include the following:

• Cover letter indicating interest in providing services. The category or categories that the contractor wishes to be considered must be clearly identified in the cover letter.

• Responses to Attachment A o Bonding and Organizational Chart o Resumes of Key Personnel Proposed for this Contract o Example Projects Best Illustrating Contractor’s Qualifications

Event Dates & Times

Solicitation Released 7/8/26

Non-Mandatory Pre-Proposal Meeting 7/16/26 at 2:00 PM MST

Final Date for Request for Clarifications/Questions 8/17/26 by 5:00 PM

Final Date for City to Issue Clarifications/Addenda 8/20/26

Proposal Submission Due 8/27/26 by 2:00 PM mailto:Alindsey@SaffordAZ.gov mailto:Jlow@SaffordAZ.gov o Management Plan o Subcontractor Selection Plan

• Bid Form - Adjustment Factors

The City reserves the right to cancel this request, reject in whole or in part any and all submittals, waive or decline to waive irregularities in any submittals, or determine not to enter into one or more of the multiple contracts as specified if determined by the City to be in the City’s best interests. The City assumes no liability for the cost of preparing a response to this request.

b. SUBMITTAL REQUIREMENTS Statements shall be submitted as one original (not stapled or bound) along with a flash drive with the same submittal and must conform to this request.

The SOQ shall be limited to no more than 19 pages for each category of interest within a single response submittal. Pages shall be letter size (8½ x 11 inches), single-sided, with a minimum font size of 10.

Combinations of text and graphic material may be used at the contractor’s discretion to appropriately communicate facts and qualifications. Tabbed divider pages are recommended to separate the applied areas of interest. Front and back covers, table of contents, and tabbed divider pages will not be counted if they do not contain submittal information.

The cover letter shall not exceed one (1) page and is exclusive of the page count limitation for the SOQ. The cover letter shall clearly identify the category or categories of service for which the contractor wishes to be considered. The letter shall be on the contractor’s company letterhead and shall be signed by an officer or principal of the contractor with contracting authority. Below is a breakdown of page limits for each response section of the SOQ.

• General Information: not included in page limit

• Resumes: not included in page limit

• Example Projects: 1 page per project submitted and completed Section E form – 4 pages

• Management Plan/Subcontractor Plan: maximum of 15 pages

• Bid Form/Adjustment Factor Submission: not included in page limit

• Addenda Acknowledgement Form: not included in page limit

Within the submittal package (preferably on the SOQ cover or within the cover letter), provide all contact information including the contractor’s name, address(es), email address(es), website address, phone, and name(s) of principals. This information will be utilized for all correspondence related to this request.

Notification of the final list and assignment of contracts will be delivered to the contact information as provided in the SOQ.

c. DELIVERY OF SUBMITTALS Five (5) unbound Copies of Sealed SOQs and one thumb drive will be received before 2:00 pm on August

27, 2026, at the Safford City Clerk’s Office, 717 W. Main Street, Safford, Arizona 85546.

Any submittals received after 2:00pm on the above-stated date will be returned unopened. Contractors are solely responsible for the delivery of their submittals to the above location by the time and date specified.

The City is not responsible for lateness of mail carrier services, etc. Please note the City’s rural location in southeast Arizona (postal guarantees for carriers may not apply for our area). The time and date stamp in the City

Clerk’s Office shall be the official time of receipt. Electronic or facsimile submittals will not be considered.

Modifications to submittals will not be considered after the 2:00pm deadline.

The outside of the submittal envelope shall indicate the name and address of the respondent; shall be addressed to the City of Safford, at the above address; and shall be clearly marked:

Statement of Qualifications:

FY27-001 Public Works/Job Order Contract for Construction Services

Due before 2:00 pm on August 27, 2026

d. MINIMUM TEAM QUALIFICATIONS Contractors shall possess the qualifications and Arizona licenses as required by law, in addition to having extensive knowledge, expertise and experience for the construction service categories for which they apply.

Selected contractors will be required to execute and meet the terms of the City’s Construction Services

Agreement, including insurance requirements, in a form acceptable to the City Attorney. Approval of the City

Council may also be required for the award of a contract.

III. EVALUATION CRITERIA

The SOQ shall clearly and accurately display the capability, knowledge, and experience of the contractor to meet the technical requirements of the request. Qualifications shall be prepared simply and economically, providing a straightforward, concise description of the contractor’s ability to meet the requirements of this request. Emphasis shall be on quality, completeness, clarity of content, responsiveness to the requirements, and understanding of the City’s needs. The SOQs will be evaluated by a Review Committee appointed by the City according to the following weighted criteria (out of 100):

a. GENERAL INFORMATION – Section A & B of Attachment A

10 points possible

• Letter of Bondability

• Bond Rating

• Bonding Longevity

• Claims information if any

• Organizational Chart of Key Personnel

b. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT– Section C of

Attachment A.

25 points possible

• Provide the necessary information detailed in Section C.

c. EXAMPLE PROJECTS BEST ILLUSTRATING CONTRACTOR’S QUALIFICATIONS –

Section D and E of Attachment A

15 points possible

• Common project experience for the Contractor’s Key Personnel as presented;

• The Contractor’s recent experience in meeting the completion schedule for similar projects;

• Projects in similar locations to the Statement of Work; and

• The Contractor’s awards that have been won for similar projects.

d. MANAGEMENT PLAN/KNOWLEDGE AND EXPERIENCE – Section F and G of Attachment

A

25 points possible

The contractors hired by the City must be familiar with local community needs, standards, historical challenges, local codes, and site conditions.

• Explain why your contractor is particularly qualified to provide the required services in the Gila

Valley area. Demonstrate the contractor’s knowledge of safety and compliance.

• Describe your company's quality assurance and contract management plan.

• Describe your company's work and management plan to deliver a successful JOC project.

• Describe your company's work performance plan.

Evaluation Criteria Available Points

General Information 10

Resumes of Key Personnel 25

Example Projects 15

Management Plan/Experience 25

Overall Quality of Proposal 10

Adjustment Factor Submission 15

TOTAL AVAILABLE POINTS 100

• Describe your company's experience with JOC if any and other contract administration.

• Describe your Subcontractor Selection Plan

e. OVERALL QUALITY OF PROPOSAL

10 points possible

This is to be determined by the Review Committee. No submittal response is required. Information obtained from the SOQ and from any other relevant source, in addition to past experience with the City, may be used in the evaluation and scoring process for this item.

• Overall quality of the SOQ evidencing interest in providing services

• Overall evaluation of the contractor and its perceived ability to provide the required services

f. ADJUSTMENT FACTOR EVALUATION

15 points possible

• Contractors shall submit an Bid Form/Adjustment Factor Proposal Form (form is separate of bid package PDF file) for each licensure they are interested to submit proposals to perform Work.

Please provide adjustment factors for Normal Working Hours and Other than Normal Working

Hours no less than 1.0000.

• The Evaluation Committee will then score the resulting Evaluation Criteria Figure as follows:

(Lowest Proposed Evaluation Criteria Figure ÷ Contractor’s Evaluation Criteria Figure) x (max points) = Points Awarded.

• Each other Proposer will receive a proportionate score based on how its factor compares to the lowest.

• If Contractor is not submitted for a certain category, please leave blank or type 0.

For bid/adjustment factor evaluation purposes only, the following work distributions shall be used to determine the Evaluation Criteria Figure:

Adjustment Factor % Weight

(For Bid Evaluation Only)

1. Normal Working Hours (City Funding) 50%

2. Other than Normal Working Hours (City Funding) 10%

3. Normal Working Hours (Federal Funding) 30%

4. Other than Normal Working Hours (Federal Funding) 10%

Total Weighting 100%

All Unit Prices listed in the Construction Task Catalog® are priced at a net value of 1.0000. The

Adjustment Factors shall be an increase or decrease to all the Unit Prices listed in the Construction

Task Catalog®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the Unit Prices. Bidders who submit separate Adjustment Factors for separate

Unit Prices will be considered non-responsive and their bid will be rejected.

IV. EVALUATION AND SELECTION PROCESS

To qualify for evaluation, the SOQ must be submitted on time and materially satisfy all requirements identified in this request. If, in the judgment of the City, an SOQ does not conform to the format specified herein, or if any section is absent or significantly incomplete, the City reserves the right to reject the submittal.

a. OVERVIEW

This is a qualifications-based selection process as authorized by A.R.S. § 34-604. The process will involve an evaluation and scoring of each contractor’s qualifications and relevant experience, as indicated in its SOQ. A Review Committee appointed by the City for this procurement will individually evaluate the SOQs according to the criteria and weighing as indicated for each category. Following evaluation of the SOQs, a final list of the highest ranked contractors will be determined for each service area. The final list will remain in effect for a period of up to six (6) years from the date of issuance by the

City.

b. FINAL RANKING AND CONTRACT NEGOTIATION

Using the individual Review Committee member’s scores from the SOQs, the committee shall rank the contractors to generate a final list of at least two (2) for each construction trade category. If a contractor submitted qualifications for more than one type of construction service, the contractor may be on more than one final list. The City will then notify each of the candidate contractors of the final rankings.

The City may proceed to negotiate an agreement for services, commemorated with an official (Invitation to

Negotiate) sent to the any Contractor. If the City is unable to negotiate a satisfactory agreement with a

Contractor, for compensation and on other terms the City determines to be fair and reasonable, negotiations with that Contractor will be formally terminated. The City may then undertake negotiations with the next most qualified Contractor, in sequence, until an agreement is reached or a determination is made to reject all

SOQ’s. Once negotiations have been terminated with a Contractor, they may not be re-opened with that

Contractor for this procurement.

Multiple contracts will be awarded to the successful contractors on each final list with a maximum of five (5) contracts per category. Award of a contract is not a guarantee of work but is utilized to expedite the process of negotiating specific services as the needs arise. All contracts will be for a term of three (3) years, with the consideration of two additional one (1) year extension based on successful completion of work and mutual agreement. The City will determine the value of each contract based on projected City needs, available budget and the selected construction service categories.

Selected contractors will be required to execute and meet the terms of the City’s standard Construction

Services Agreement, including insurance requirements, in a form acceptable to the City Attorney. Approval of the City Council may also be required for award of a contract.

As project needs arise, contracted contractors may be contacted to determine interest and availability for specific tasks. Upon successful negotiation of a scope and fee for work, the City will issue an authorization for performing the specified tasks.

c. TERM OF CONTRACT

The contract resulting from this request shall commence in 2026, for an initial period of three (3) years (after

City Council approval). The decision to renew contracts shall be solely the City’s decision. Notice of intent to renew shall be made at least one (1) month prior to normal contract expiration. If renewal results in changes of the terms or conditions, such changes shall be in writing as an amendment to the contract and such amendment shall not become effective until fully executed by both parties.

d. TERMINATION OF CONTRACT

The City reserves the right to terminate any part of or the entirety of any contract that may result from this proposal, without cause and at any time with thirty (30) calendar days written notice. In such case, the consultant shall be paid for services rendered through the date of the termination notice, and the results of all such work through that date shall become the property of the City.

e. PROTEST POLICY

Any protest to the solicitation or award must be filed with the Public Works/Utilities Department by 3:00 PM up to ten (10) days after the issuance of the final lists. All such protests shall be in writing and contain the following: 1) Name, address, email address and telephone number of the interested party; 2) Signature of the interested party or its representative; 3) Identification of the purchasing department and Project name; 4)

Detailed statement of the legal and factual grounds for protest including copies of relevant documents; and 5)

Form of relief requested. Protesting parties must demonstrate as part of their protest that they made every reasonable effort within the schedule and procedures of this solicitation to resolve the basis or bases of their protest during the solicitation process, including asking questions, seeking clarifications, requesting addenda, and otherwise alerting the City to perceived problems so that corrective action could be taken prior to the selection of the successful contractors. The City will not consider any protest based on items which could have been or should have been raised prior to the deadline for submitting questions or requesting addenda. The filing of a protest shall not prevent the City from reaching an agreement with any other proposer.

V. CONSTRUCTION BONDING AND INSURANCE REQUIREMENTS

Performance, Payment, and Other Bonds

A. Contractor shall furnish a performance bond and a payment bond, each in an amount at least equal to the Contract Price, as security for the faithful performance and payment of Contractor’s obligations under the Contract. These bonds must remain in effect until one year after the date when final payment becomes due or until completion of the correction period specified in Paragraph 15.08, whichever is later, except as provided otherwise by Laws or Regulations, the terms of a prescribed bond form, these

General Conditions, or other provisions of the Contract.

B. Contractor shall also furnish such other bonds (if any) as are required by these General Conditions or other provisions of the Contract.

C. All bonds must be in the form included in the Bidding Documents or otherwise specified by Owner prior to execution of the Contract, except as provided otherwise by Laws or Regulations, and must be issued and signed by a surety named in “Companies Holding Certificates of Authority as Acceptable

Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Department

Circular 570 (as amended and supplemented) by the Bureau of the Fiscal Service, U.S. Department of the Treasury. A bond signed by an agent or attorney-in-fact must be accompanied by a certified copy of that individual’s authority to bind the surety. The evidence of authority must show that it is effective on the date the agent or attorney-in-fact signed the accompanying bond.

D. Contractor shall obtain the required bonds from surety companies that are duly licensed or authorized, in the state or jurisdiction in which the Project is located, to issue bonds in the required amounts.

E. If the surety on a bond furnished by Contractor is declared bankrupt or becomes insolvent, or the surety ceases to meet the requirements above, then Contractor shall promptly notify Owner and

Engineer in writing and shall, within 20 days after the event giving rise to such notification, provide another bond and surety, both of which must comply with the bond and surety requirements above.

F. If Contractor has failed to obtain a required bond, Owner may exclude the Contractor from the Site and exercise Owner’s termination rights under Article 16.

G. Upon request to Owner from any Subcontractor, Supplier, or other person or entity claiming to have furnished labor, services, materials, or equipment used in the performance of the Work, Owner shall provide a copy of the payment bond to such person or entity.

H. Upon request to Contractor from any Subcontractor, Supplier, or other person or entity claiming to have furnished labor, services, materials, or equipment used in the performance of the Work, Contractor shall provide a copy of the payment bond to such person or entity.

Insurance—General Provisions

A. Owner and Contractor shall obtain and maintain insurance as required in this article.

B. All insurance required by the Contract to be purchased and maintained by Owner or Contractor shall be obtained from insurance companies that are duly licensed or authorized in the state or jurisdiction in which the Project is located to issue insurance policies for the required limits and coverages. All companies that provide insurance policies required under this Contract shall have an A.M. Best rating of A-VII or better.

C. Alternative forms of insurance coverage, including but not limited to self-insurance and

“Occupational Accident and Excess Employer’s Indemnity Policies,” are not sufficient to meet the insurance requirements of this Contract.

D. Contractor shall include additional insureds as follows: Owner, Owner’s employees, agents, officials, and officers, and deliver to Owner, with copies to each additional insured identified above and, in the

Contract, certificates of insurance and endorsements establishing that Contractor has obtained and is maintaining the policies and coverages required by the Contract. Upon request by Owner or any other insured, Contractor shall also furnish other evidence of such required insurance, including but not limited to copies of policies, and deductibles, full disclosure of all relevant exclusions, and evidence of insurance required to be purchased and maintained by Subcontractors or Suppliers. In any documentation furnished under this provision, Contractor, Subcontractors, and Suppliers may block out (redact) (1) any confidential premium or pricing information and (2) any wording specific to a project or jurisdiction other than those applicable to this Contract.

E. Owner shall deliver to Contractor, with copies to each additional insured identified in the Contract, certificates of insurance and endorsements establishing that Owner has obtained and is maintaining the policies and coverages required of Owner by the Contract. Upon request by Contractor or any other insured, Owner shall also provide other evidence of such required insurance (if any), including but not limited to copies of policies, documentation of applicable self-insured retentions (if allowed) and deductibles, and full disclosure of all relevant exclusions. In any documentation furnished under this provision, Owner may block out (redact) (1) any confidential premium or pricing information and

(2) any wording specific to a project or jurisdiction other than those relevant to this Contract.

F. Failure of Owner or Contractor to demand such certificates or other evidence of the other party’s full compliance with these insurance requirements, or failure of Owner or Contractor to identify a deficiency in compliance from the evidence provided, will not be construed as a waiver of the other party’s obligation to obtain and maintain such insurance.

G. In addition to the liability insurance required to be provided by Contractor, the Owner, at Owner’s option, may purchase and maintain Owner’s own liability insurance. Owner’s liability policies, if any, operate separately and independently from policies required to be provided by Contractor, and

Contractor cannot rely upon Owner’s liability policies for any of Contractor’s obligations to the

Owner, Engineer, or third parties. The Contractor’s insurance coverage shall be primary insurance with the respect to all other available sources.

H. Contractor shall require:

1. Subcontractors to purchase and maintain worker’s compensation, commercial general liability, and other insurance that is appropriate for their participation in the Project, and to name as additional insureds Owner, and Owner’s employees, agents, officials and officers on each

Subcontractor’s commercial general liability insurance policy; and

2. Suppliers to purchase and maintain insurance that is appropriate for their participation in the

Project.

I. If either party does not purchase or maintain the insurance required of such party by the Contract, such party shall notify the other party in writing of such failure to purchase prior to the start of the

Work, or of such failure to maintain prior to any change in the required coverage.

J. If Contractor has failed to obtain and maintain required insurance, Contractor’s entitlement to enter or remain at the Site will end immediately, and Owner may impose an appropriate set-off against payment for any associated costs (including but not limited to the cost of purchasing necessary insurance coverage), and exercise Owner’s termination rights under Article 16.

K. Without prejudice to any other right or remedy, if a party has failed to obtain required insurance, the other party may elect (but is in no way obligated) to obtain equivalent insurance to protect such other party’s interests at the expense of the party who was required to provide such coverage, and the

Contract Price will be adjusted accordingly.

L. Owner does not represent that insurance coverage and limits established in this Contract necessarily will be adequate to protect Contractor or Contractor’s interests. Contractor is responsible for determining whether such coverage and limits are adequate to protect its interests, and for obtaining and maintaining any additional insurance that Contractor deems necessary.

M. The insurance and insurance limits required herein will not be deemed as a limitation on Contractor’s liability, or that of its Subcontractors or Suppliers, under the indemnities granted to Owner and other individuals and entities in the Contract or otherwise.

N. All the policies of insurance required to be purchased and maintained under this Contract will contain a provision or endorsement that the coverage afforded will not be canceled, or renewal refused, until at least 10 days prior written notice has been given to the purchasing policyholder. Within three days of receipt of any such written notice, the purchasing policyholder shall provide a copy of the notice to each other insured and Engineer.

Contractor’s Insurance

A. Required Insurance: Contractor shall purchase and maintain Worker’s Compensation, Commercial

General Liability, and any other insurance as listed below, and name Owner and Owner’s employees, agents, officers, and officials as other insureds.

B. General Provisions: The policies of insurance required by this Paragraph 6.03 as supplemented must:

1. include at least the specific coverages required;

2. be written for not less than the limits provided, or those required by Laws or Regulations, whichever is greater;

3. remain in effect at least until the Work is complete (as set forth in Paragraph 15.06.D), and longer if expressly required elsewhere in this Contract, and at all times thereafter when Contractor may be correcting, removing, or replacing defective Work as a warranty or correction obligation, or otherwise, or returning to the Site to conduct other tasks arising from the Contract;

4. apply with respect to the performance of the Work, whether such performance is by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable; and

5. include all necessary endorsements to support the stated requirements.

C. Additional Insureds: The Contractor’s commercial general liability, automobile liability, employer’s liability, umbrella or excess, pollution liability, and unmanned aerial vehicle liability policies, if required by this Contract, must:

1. include and list as additional insureds Owner, Owner’s employees, agents, officers, and officials;

2. include coverage for the respective officers, officials, agents, directors, members, partners, employees, and consultants of all such additional insureds;

3. afford primary coverage to these additional insureds for all claims covered thereby (including as applicable those arising from both ongoing and completed operations);

4. not seek contribution from insurance maintained by the additional insured; and

5. as to commercial general liability insurance, apply to additional insureds with respect to liability caused in whole or in part by Contractor’s acts or omissions, or the acts and omissions of those working on Contractor’s behalf, in the performance of Contractor’s operations.

D. Required Insurance Limits of Liability: The limits of liability for insurance required by Section

6.03 of these General Conditions shall provide coverage for not less than the following amounts or greater where required by Laws and Regulations:

Worker’s Compensation and related coverages under Paragraphs 6.03.A.1 and A.2 of these

General Conditions:

State: Statutory

Applicable Federal (e.g.: Longshoreman’s) Statutory

Employer’s Liability $500,000

Contractor’s General Liability which shall include completed operations and product Liability

Coverages and eliminate the exclusion with respect to property under the care, custody, and control of the Contractor:

General Aggregate $2,000,000

Products-Completed Operations Aggregate $1,000,000

Personal and Advertising Injury $1,000,000

Each Occurrence $1,000,000

Property Damage Liability insurance will provide Explosion, Collapse, and Underground coverages where applicable:

Excess or Umbrella Liability

General Aggregate $2,000,000

Each Occurrence $2,000,000

Automobile Liability of the General Conditions:

Bodily Injury:

Each Person $1,000,000

Each Accident $1,000,000

Property Damage:

Each Accident $1,000,000

Combined Single Limit of $1,000,000

The Contractual Umbrella or Excess Liability Coverage required by these General Conditions shall provide coverage for not less than the following amounts:

Bodily Injury:

Each Person $2,000,000

Each Accident $2,000,000

Property Damage:

Each Accident $2,000,000

Annual Aggregate $2,000,000

Builder’s Risk and Other Property Insurance

A. Builder’s Risk: Unless otherwise provided in these General Conditions, Contractor shall purchase and maintain builder’s risk [property] insurance upon the Work [at the Site] on a completed value basis in the amount of the Work’s full insurable replacement cost (subject to such deductible amounts as may be provided in these General Conditions or required by Laws and Regulations), but without voluntary deductibles. Such property insurance shall be maintained, unless otherwise provided in the

Contract Documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final payment has been made as provided in Paragraph 15.06.D or until no person or entity other than the Owner has an insurable interest in the property required by this Section

6.04 to be covered, whichever is later. For new construction projects, the Contractor agrees to assume full responsibility for loss or damage of the Work being performed and to the buildings under construction. The specific requirements applicable to the builder’s risk insurance shall:

1. include interests of Owner, Owner’s employees, agents, officers, and officials, and

Contractor, and Subcontractors, Sub-subcontractors, and any other individuals or entities identified in these General Conditions, and the officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them, each of whom is deemed to have an insurable interest and shall be listed as a loss payee

2. be written on an “all-risk” policy form that shall and shall include without limitations, insurance for physical loss or damage to the Work, temporary buildings, falsework, and materials and equipment in transit, and shall insure against at least the following perils or causes of loss: fire (with extended coverage), lightning, windstorm, theft, vandalism, malicious mischief, earth movement, earthquake, collapse, debris removal, demolition occasioned by enforcement of Laws and Regulations, water damage (other than that caused by flood), and such other perils or causes of loss as may be specifically required by these General Conditions.

3. include reasonable compensation for expenses incurred in the evaluation, testing, repair, or replacement of any insured property (including but not limited to fees and charges of engineers and architects, debris removal, and demolition occasioned by enforcement of any applicable legal requirements and expenses required as a result of such insured loss);

4. cover materials and equipment stored at the Site or at another location that was agreed to in writing by Owner prior to being incorporated in the Work, provided that such materials and equipment have been included in an Application for Payment recommended by Engineer;

5. allow for partial utilization of the Work by Owner;

6. include testing and startup; and

7. be maintained in effect until final payment is made unless otherwise agreed to in writing by

Owner, Contractor, and Engineer with 30 days written notice to each other loss payee to whom a certificate of insurance has been issued.

B. Equipment Breakdown Insurance: Contractor shall purchase and maintain such equipment breakdown insurance or additional property insurance as may be required by these General Conditions or Laws and Regulations which will include the interests of Owner, Contractor, Subcontractors, and Engineer, and any other individuals or entities identified in these General Conditions, and the officers, officials, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of them, each of whom is deemed to have an insurable interest and shall be listed as a loss payee.

C. All the policies of insurance (and the certificates or other evidence thereof) required to be purchased and maintained in accordance with this Paragraph 6.04 will contain a provision or endorsement that the coverage afforded will not be cancelled or materially changed or renewal refused until at least 30 days prior to written notice has been given to Owner and Contractor and to each other loss payee to whom a certificate of insurance has been issued and will…