Safety Training Services_RFI_Final_220414.pdf

Oregon Department of Transportation ODOT Procurement Office

355 Capital Street NE, MS#5-1 Salem, Oregon 97301

On behalf of Operations and Maintenance Division

REQUEST FOR INFORMATION (RFI)

Safety Training Services

OregonBuys Requisition Number: S-73000-00002823 RFI Number: 18589

RFI Issue Date: April 14, 2022

Response Due Date: April 28, 2022 – 2:00PM PST

Written responses to this RFI are due no later than the date identified above. Please submit a response to the following person (email response is preferable):

ODOT Procurement Office Attn: Kayleen Warner 355 Capital Street NE, MS#5-1 Salem, Oregon 97301 Phone: (503) 986-2940 Email: Kayleen.Warner@odot.oregon.gov

Table of Contents

1. Project Name:

2. Purpose:

3. Background:

4. Response Expectations:

5. Content of Your Response:

6. Questions:

mailto:Kayleen.Warner@odot.oregon.gov

1. Project Name:

Safety Training Services

2. Purpose:

The Oregon Department of Transportation (ODOT or Agency) is issuing this Request for Information (RFI) to solicit information from interested vendors for Safety Training Services.

This RFI may or may not result in a Request for Proposal (RFP). Responses will only be used for general information and will not be considered binding on any party. Responses or the lack of a response, to the RFI will not have an impact on any later RFP selection process.

3. Background:

ODOT is researching solutions to provide Safety Training Services in the areas of competent person fall protection and fall rescue, confined space entry, rappelling and slope safety, and scaffold safety training. Responses to this RFI will be used to identify a solution or solutions, and a budget. Responses will be reviewed for technical, functional, and procedural innovations.

Respondents should review this request and identify all costs associated, including but not limited to supplies, implementation, training personnel, and travel.

ODOT prefers vendors travel to various locations around the state of Oregon, to deliver the training; however, vendors may suggest alternative training delivery locations including their own facilities.

Vendors are required to conduct training classes and deliver guidebooks designed to train Agency’s employees to comply with requirements from Oregon Occupational Safety and Health Administration (OSHA), Federal and State Laws.

Agency has an enclosed trailer that contains an engineered scaffold system used as a training tower for fall protection class activities. The trailer also contains other supplies and equipment used in the Safety Training classes. Agency will make this trailer available for the vendor to transport it to training locations throughout the State.

ODOT employees are the primary attendees for these trainings; however Agency may allow other State agency employees to attend.

CLASS 1: COMPETENT PERSON FALL PROTECTION AND FALL RESCUE CLASS

This course teaches attendees how to evaluate fall hazards, inspect fall protection personal protective equipment and systems, prevent falls while performing work from elevations or floor and wall openings through the use of effective protective measures including guardrails, safe use of ladders with the primary focus of the class on personal protective equipment. Upon completion of this class attendees shall meet the definition of a Competent Person. All attendees who work at a height greater than 6 feet (construction setting) or 4 feet (industrial setting), where the fall hazard cannot be eliminated should complete this course. Attendees will learn how to self rescue themselves and how to rescue a fellow worker who has fallen into their equipment.

Training is required under OSHA 1910.28, 1926.500-503, Oregon Administrative Rule (OAR) 437- 03-050, American National Standards Institute (ANSI) Z359, and ODOT Standard 96007, Federal OSHA 29 Code of Federal Regulations (CFR) 1910 General Industry, 1926 Construction, OR OSHA

OARs Division 2 General Occupational Safety & Health Rules, and Oregon OSHA OARs Division 3 Construction.

CLASS 2: CONFINED SPACE ENTRY CLASS

This course is designed to increase the awareness level and safety of all attendees who work in or near confined spaces. It provides confined space Workers with the information and skills needed to do their jobs safely. This training is required under OSHA 1910.146, OAR 437-002- 0146 and the ODOT Permit Required Confined Space (PRCS) Program, PR-04.

CLASS 3: RAPPELLING AND SLOPE SAFETY CLASS

This course is designed to provide attendees with the basic techniques of rope accent and descent. It will cover working on and around steep terrain and rock scaling. High angle (vertical) and low angle (sloped) terrain techniques will be covered. The class covers personal protective equipment and elements of safe anchors. The intended audience is ODOT surveyors, inspectors, and bridge maintenance personnel. This class does not include industrial rope access.

CLASS 4: SCAFFOLD SAFETY CLASS

This course is designed to train attendees who perform work on scaffold to recognize hazards associated with the type of scaffold being used. Required under OSHA 1926.450-454.

ODOT is interested in solutions for training attendees in various locations around the State of Oregon, including, but not limited to, Salem, Bend, La Grande, and 1 location in Clackamas County. Vendors should be able to provide training at all times during the year, except in extenuating circumstances, such as weather related road closures.

4. Response Expectations:

Please forward information by means of email to Kayleen.Warner@odot.oregon.gov.

To quicken and simplify response review and to ensure that each response receives the same orderly review, all responses should follow the format described in the Sections 4, 5, and 6.

It is the vendor’s responsibility to verify receipt of the submitted response.

PUBLIC RECORDS. This RFI and the response received from an interested supplier shall be kept by ODOT and made a part of the public record. ODOT REQUESTS THAT INTERESTED SUPPLIERS NOT

SUBMIT INFORMATION IN THEIR RESPONSE THAT THE INTERESTED SUPPLIER CONSIDERS

PROPRIETARY OR CONFIDENTIAL. However, if an interested supplier chooses to submit information they consider exempt from public disclosure as specified in Oregon Public Records Law ORS 192.410 through 192.505, or under the grounds set forth in ORS 367.800 through 367.824, then the interested supplier must clearly designate the portion of its response that it considers exempt and provide a justification consistent with the statutes identified. ODOT will not accept or consider responses from interested suppliers that attempt to exempt the response in whole from disclosure.

mailto:Kayleen.Warner@odot.oregon.gov

5. Content of Your Response:

Responses are voluntary and shall not bind either the respondent or ODOT in any way. ODOT is not responsible for any costs incurred by the respondent to develop a response to this RFI. This RFI does not constitute a solicitation for bids or proposals. The information received may be used to determine whether or not there is reasonable competition for future work as may be solicited in a Request for Proposals (RFP), at ODOT’s discretion.

Interested firms or suppliers should include in their response the following general information:

• Legal name and address of the company;

• Names, telephone numbers, and email addresses of key contact persons;

• A short description of your experience and qualifications providing safety training in the course topic areas listed in Section 3.

• Responses to the information requested in Sections 5 & 6 of this RFI must be listed separately.

6. Questions Respondents shall respond to each question and where applicable include further information.

1) Is your firm willing to provide the requested trainings at ODOT facilities using ODOT equipment?

a. Please explain pros and cons to this approach

2) Is your firm willing to provide the requested trainings at ODOT facilities using your firm’s equipment?

a. Please explain pros and cons to this approach

3) Is your firm willing to provide the requested trainings at your firm’s facilities using ODOT’s equipment?

a. Please explain pros and cons to this approach

4) Is your firm willing to provide the requested trainings at your firm’s facilities using your firm’s equipment?

a. Please explain pros and cons to this approach

5) For all courses please indicate how long each course should be in order to cover the subject matter ODOT requires the course to cover.

6) For each of the above alternatives, provide a cost estimate that includes all supplies, training, services and travel for budgeting purposes only.