Safe_Streets_&_Roads_For_All_-_Comprehensive_Safety_Action_Plan.pdf

REQUEST FOR QUALIFICATIONS

RFQ #2023-33Q

SAFE STREETS & ROADS FOR ALL - COMPREHENSIVE SAFETY

ACTION PLAN

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: September 5, 2023

RESPONSE DEADLINE: September 28, 2023, 2:00 pm

RESPONSES MAY BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR QUALIFICATIONS

Safe Streets & Roads For All - Comprehensive Safety Action Plan

I. Introduction II. Legal Notice

III. Request for Qualifications IV. Evaluation Criteria V. Vendor Questionnaire

Attachments:

A - SS4A Action Plan Components

Request For Qualifications #2023-33Q Title: Safe Streets & Roads For All - Comprehensive Safety Action Plan

1. INTRODUCTION

1.1. Summary

The City of Rosenberg applied for and was awarded a Fiscal Year 2022 Safe Streets and Roads for All

(SS4A) Grant from the U.S. Department of Transportation to complete a Comprehensive Safety Action

Plan for the City. Statements of Qualifications are sought for qualified professional transportation planning and engineering firms, teams, or individuals to partner with the City to develop the Safety

Action Plan.

1.2. Contact Information

Blake Skiles

Procurement Manager

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

CIP

1.3. Timeline

Release Project Date September 5, 2023

Question Submission Deadline September 22, 2023, 5:00pm

Proposal Submission Deadline September 28, 2023, 2:00pm mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

2. LEGAL NOTICE

2.1. Notice to Respondents

The City of Rosenberg is soliciting sealed statements of qualifications from qualified firms for Safe

Streets & Roads For All - Comprehensive Safety Action Plan.

Sealed Statements of Qualifications must be submitted electronically or received by the City Secretary’s

Office no later than:

2:00 pm, Thursday, September 28, 2023

All sealed statements of qualifications must be received either electronically or at the designated location by the deadline shown. SOQs received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All statements of qualifications will be opened, and respondents’ names publicly read aloud promptly in the City Hall Council Chamber, at 2110 4th Street, Rosenberg, Texas 77471, at 2:00 pm, Thursday, September 28, 2023.

To obtain a copy of the Request for Qualifications or submit an electronic response please visit:

https://procurement.opengov.com/portal/rosenbergtx

If a Respondent chooses to submit via Hard Copy, it must be delivered in a sealed envelope with a return address and clearly marked “City of Rosenberg Request for Qualifications (RFQ No. 2023-33Q). DO NOT

OPEN IN THE MAIL ROOM.” The respondent’s firm name shall appear on the outside of the envelope.

Submit Hard Copy Responses to:

City of Rosenberg

City Secretary’s Office

2110 4th Street * P.O. Box 32

Rosenberg, Texas 77471

RFQ No. 2023-33Q – DO NOT OPEN IN MAIL ROOM

The point of contact for this solicitation is City of Rosenberg Procurement Manager Blake Skiles, NIGP-

CPP, CPPB, CPPM, CPP, CPC. Should you have any questions or require additional information or clarification on information contained in the RFQ, please submit your questions via OpenGov

Procurement at the website listed above no later than 5:00pm on Friday, September 22, 2023.

The award will be made to the respondent who is determined to be most qualified by the City.

Danyel Swint, TRMC, City Secretary

3. REQUEST FOR QUALIFICATIONS

3.1. Requirements

The contract or contracts will include comprehensive safety action planning services, including, but not limited to the following:

• Develop a Comprehensive Safety Action Plan for the City.

• Must include all components of the SS4A action plan of the NOFO found at:

https://www.federalregister.gov/documents/2022/05/24/2022-11113/us-dot-fy22-safe-streets-and-roads-for-all-funding

In your proposal, outline the approach to creating a Comprehensive Safety Action Plan and give previous project experience examples. Please include details on how you will integrate current safety data, public engagement, and equity considerations into the Safety Action Plan. You may use the questions below to guide the development of your approach.

• What data sources will you use to analyze safety issues?

• What will the public engagement process for this plan look like?

• How will you take equity considerations into account during the safety analysis?

• How will you determine what action steps will be recommended following the safety analysis?

• What experience do you have with safety plans?

• Are there other applications of transportation safety data that could benefit our community?

3.2. Deliverables Upon Award

Comprehensive Safety Action Plan for the City with the following components:

The comprehensive SS4A Action Plan Components included in Table 1 of the NOFO are found here:

https://www.transportation.gov/grants/ss4a/action-plan-components and are also included as Attachment A to this RFQ.

These SS4A Action Plan Components include:

• Equity Considerations

• Policy and Process Changes

• Strategy and Project Selections

• Progress and Transparency

• Leadership Commitment and Goal Setting https://www.federalregister.gov/documents/2022/05/24/2022-11113/us-dot-fy22-safe-streets-and-roads-for-all-funding https://www.federalregister.gov/documents/2022/05/24/2022-11113/us-dot-fy22-safe-streets-and-roads-for-all-funding https://www.transportation.gov/grants/ss4a/action-plan-components

• Planning Structure

• Safety Analysis

• Engagement and Collaboration

3.3. Submission Requirements

SOQ submissions shall demonstrate the ability to fulfill the requirements of a successful SS4A Action

Plan as noted above and shall address Evaluation Criteria Items 1 – 5 as stated in Section 4.

4. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Qualifications & Comparable Experience

The City is interested in the prime firm's history and success with projects of similar programs, budgets, and/or clients as the project described in this solicitation.

List no more than five projects meeting these criteria which have been completed in the past five years. In addition, the City may consider history of firm in complying with project programs, schedules, and budgets on previous

City of Rosenberg projects.

Include experience in the following areas and reference projects relating to that experience:

• Experience with Safety Planning

• Experience with Equity Analysis and

Considerations

• Experience with Public Involvement

• Statement of adherence to 2 CFR 200 procurement guidelines for sub-consultants.

• Evidence of SAM.gov registration or application for registration.

Please provide no more than one (1) page per project.

Points Based 15 (15% of Total)

2. Project Approach

The City is interested in team's organizational structure, their understanding of the project issues and their approach to the project.

Identify project leadership, reporting responsibilities, how prime firm will interface with the City's project manager and the public services department, and how subconsultants will work within the management structure.

Describe any significant project issues and the team’s approach in addressing those issues.

Provide an organizational chart and brief narrative. The total number of pages should not exceed six (6) pages. Indicate activities, responsibilities and key personnel on the organizational chart.

Points Based 20 (20% of Total)

3. Project Manager's Experience in Safety

Planning

The City gives special importance to the experience of the project manager. Not only are we interested in number of years of experience but also the quality of that experience. The locations and types of projects and studies in which the PM has been involved, their public involvement skills, analytical skills, etc.

Provide Project Manager’s Resume.

Points Based 25 (25% of Total)

4. Staff Experience with Equity and Resiliency

Analysis

The City is interested in ensuring the provisions contained in SS4A Program of the

Infrastructure Investment and Jobs Act and associated Executive orders that affect planning emphasis areas can be met. An emphasis is placed on the quality of the experience in addition to the years of experience.

Provide a resume of no more than two (2) pages for each key individual.

Points Based 25 (25% of Total)

5. Availability of Staff

Prime firm and subconsultants must have adequate and experienced current staff

(including professionals registered in applicable fields, other professionals, and technicians) to competently and efficiently perform the work. Prime firm and subconsultants must commit that staff proposed in this submittal would be available for the proposed work. The City may desire to visit team’s business addresses on a regular basis to follow progress of the work.

Provide a matrix of staff availability. The matrix should include other known time commitments for key project staff. Supporting text to describe the matrix should not exceed two (2) pages.

Points Based 15 (15% of Total)

5. VENDOR QUESTIONNAIRE

5.1. Submittal*

Upload your submittal here.

Please upload one (1) complete PDF document, Do not upload multiple files.

*Response required