SAES Building 6 South Admin Area Renovation_12_19_24.pdf

Building 6 South Admin Area Renovation

Naval Station Newport, Newport, RI

The Scope of Architect-Engineer (A-E) Services (SAES) for this Task Order (T.O.) is described herein and in the

Basic Indefinite Delivery / Indefinite Quantity (IDIQ) A-E Services Contract.

A. GENERAL CONTRACT INFORMATION: Perform all A-E Services required for this T.O. in accordance with this document and the Basic IDIQ Contract SAES.

A1. Contract Identification:

Contract No. TBD

Task Order No. 001

Project Title Building 6 South Admin Area Renovation

Project Location Naval Station Newport, Newport, RI

Estimated Construction Completion Date TBD

A2. Task order/Project Scope: In general the project includes, but is not limited to, the following –

a. Scope: Project to renovate Building 6 southern admin area bathrooms and kitchen. Includes demolition of existing urinal, bathroom partitions, ceiling mounted lights, emergency lights, flooring, ceiling grid, and ceiling tiles. New work to include floor tile, lights, emergency lights, ceiling grid and ceiling tiles, doors, door frames, vanity with sinks, water closets and urinals, plumbing and all other incidental work.

A3. Technical Criteria: Perform all work required by this T.O. SAES in accordance with the technical criteria

(FC, UFC, engineering/architectural codes, technical instructions, etc) required by the Basic IDIQ Contract

SAES and all supplementary and/or revised requirements contained in this T.O. SAES. Unless noted otherwise, the latest version of all criteria as of the award date of this T.O. govern as the basis for providing the product(s) under this T.O. In the event of conflict between this T.O. SAES document and any document(s) referenced herein, the requirements of this document govern.

A4. Schedule of A-E Fees: The fee for this T.O will be negotiated at the time of issue based on the Basic IDIQ

Contract pre-negotiated prices for various standard services and pre-negotiated hourly rates. Services or hourly rates required by this T.O. that were not pre-negotiated at the time of the Basic IDIQ Contract award will be negotiated for the T.O.

B. PROJECT POINTS OF CONTACT: The Government points of contact for this project are as noted –

B1. Contracting Officer (KO)

Mr. Alexander Olarte (401) , alexander.olarte.civ@us.navy.mil

B2. Design Manager (DM)

Mr. Tyler J. Whetstone, P.E. (401) 832-4181, tyler.j.whetstone.civ@us.navy.mil

C. PROJECT FUNDING: The A-E’s responsibility to design within the funding limitation for each project accomplished under this contract is established by the applicable Federal Acquisition Regulation (FAR) clause(s) that are included in this contract.

a. Notify the KO and the PM/DM in writing when it becomes evident that the project cost will be exceeded.

AUTHORITY TO PROCEED WITH A DESIGN AT A COST IN EXCESS OF THE PROJECT COST

REQUIRES A CONTRACT MODIFICATION.

mailto:.civ@us.navy.mil mailto:samuel.v.russo5.civ@us.navy.mil

C1. Estimated Construction Cost (ECC): $400,000

D. A-E SERVICES (GENERAL): Perform all A-E Services that are required under this T.O. in accordance with the Basic IDIQ Contract SAES, this T.O. SAES, the Department of Defense (DoD) Facilities Criteria (FC) 1-

300-09N (Navy and Marine Corps Design Procedures) and DoD Unified Facilities Criteria (UFC) 1-200-01

(DoD Building Code). In addition, the following provides additional guidance and information related to the

Design and Engineering Services required by this T.O.

D1. Responsibility of the A-E: In accordance with the Basic IDIQ Contract SAES.

a. The A-E is responsible for all designs, drawings, specifications, and other services to be provided under this contract in accordance with the applicable FAR clause(s).

b. In general, this document will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

c. The A-E is required to check accuracy of documents and data provided in support of the development of the design.

d. Immediately upon award apply for all necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements. Coordinate with the NUWC

PM/DM for appropriate photo passes, escorts, or other restrictions.

e. During the project bidding phase, the A-E is responsible to respond to Pre-Proposal Inquiries (PPIs) to clarify design or correct errors or omissions.

D2. Development of the Design: The project(s) covered by this T.O. require(s) the preparation of a DBB construction contract package (i.e. drawings, specifications, cost estimate, etc). Design submittals will be due at the Design Development (35-50%) ,Pre-Final Design (100%) and Final Design stages. The DBB

Design must be developed in accordance with the Basic IDIQ Contract SAES, FC 1-300-09N, and as described in this SAES.

a. Design Schedule: TBD

b. Design Submittal Review Comments: Respond to all review comments and resolve them to the maximum extent possible within the requirements of this T.O. Management and resolution of design submittal comments are part of the effort negotiated for the applicable service of this T.O.

c. Construction Procurement Strategies: The following method will be used to procure the required construction services –

Competitive Negotiation; Low Price Technically Acceptable

E. DESIGN SERVICES:

E1. Drawings: Provide in accordance with the Basic IDIQ Contract SAES and FC 1-300-09N.

a. Units of Measure: Prepare the project drawings in English/inch-pound (I-P) units.

E2. Specifications: Provide in accordance with the Basic IDIQ Contract SAES and FC 1-300-09N.

a. Prior to the use of any proprietary specifications/requirements, provide advance notice of this situation to the NUWC DM/PM at least 45-60 calendar days prior to the 100% Design or RFP submission.

E3. Cost Estimate: Provide a construction cost estimate for this T.O. in accordance with FC 1-300-09N.

F. ENGINEERING SERVICES:

F1. Construction Schedule: Provide in accordance with the Basic IDIQ Contract SAES. At a minimum, include the following –

a. Estimated timeline of major construction activities.

b. Work items that will delay completion of the entire project if started or completed late (i.e. critical path).

c. Impact of known installation activities upon the construction contractor’s operations.

d. Durations for submission and approval of administrative submittals.

e. Durations for material lead time and installation.

f. Interface of work trades within the project.

F2. Floor Plan: A .dwg file will be provided by government. Awarded AE to confirm dimensions and existing conditions.

G. MEETINGS/CONFERENCE CALLS: Unless otherwise noted, provide the necessary arrangements for all meeting rooms and associated equipment.

a. Meeting Minutes: Provide in accordance with the Basic IDIQ Contract SAES. Record all meeting/conference call minutes and provide an electronic copy of these minutes in Adobe PDF format to the NAVFAC DM/PM within five (5) working days after each meeting/conference call.

Develop and maintain a “living” action item list and review at each meeting. Include at a minimum, the following information for each Action Item –

Action Item Number

Date Identified

Description

Name of person and organization responsible for resolution

Final resolution and date

MEETING / CONFERENCE CALL LOCATION

Kick-off Meeting Conference Call Virtual

Design Development (35-50%) Design Review Meeting Virtual

Pre-Final (100%) Design Review Meeting Virtual

Construction Solicitation Site Visit Project Site

H1. Kick-off Meeting Conference Call: This meeting will be in accordance with the Basic IDIQ Contract SAES verify the project scope and expectations, highlight coordination issues, etc. with the client and government representatives]. This meeting will last one hour (not including preparation and follow-up effort) and must be attended by the key members of the AE’s Design Team who will be working on this T.O.

H2. Design Review Meetings: These meetings will be held following each design submittal.

a. Design Development (35-50%) Design Review Meeting: This meeting will be in accordance with FC

1-300-09N and will be a progress review meeting to discuss the requirements and technical features of the design. The intent of this meeting will be to confirm the design development status of the design, check the project cost, and identify outstanding problems areas, if any, prior to the Pre-Final Design submittal.

This meeting will last two hours (not including preparation and follow-up effort) and will be attended by the A-E’s Project Manager, and the leader of each discipline.

b. Pre-Final (100%) Design Review Meeting: This meeting will be in accordance with FC 1-300-09N and will be a progress review meeting to discuss the requirements and technical features of the design.

The intent of this meeting will be to confirm the pre-final status of the design, check the project cost, and identify outstanding problems areas, if any, prior to the Final Design submittal.

This meeting will last one hour (not including preparation and follow-up effort) and will be attended by the A-E’s Project Manager, and the leader of each discipline.

H9. Construction Solicitation Site Visit: This site visit must be attended by the A-E’s Project Manager and will last two (2) hours. Any questions and/or Pre Proposal Inquiries (PPI) that are received directly from a prospective bidder during the solicitation phase must be returned to the bidder unanswered with a copy sent to the NUWC DM/PM. Only PPIs from the NUWC KO or DM/PM will require responses by the A-E.

H. POST CONSTRUCTION AWARD SERVICES (PCAS): PCAS will be required of the AE for the project covered by this T.O. once the respective Final Design is awarded for construction, including submittal review and RFI responses.