SABER FY27-32 SOW.pdf

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

SABER

21 Aug 2025

88th CIVIL ENGINEER GROUP

5151 WRIGHT AVENUE

WRIGHT-PATTERSON AFB, OH

SABER SOW (FY27-32)

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION DESCRIPTION

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Technical Design Support

5.0 Management Plan

6.0 Design and Construction Requirements

7.0 Quality Control

8.0 Site Office

9.0 Protection of Contractor’s Equipment and Government Property

10.0 Provisions on Contracting Officer’s Authority

11.0 Task Order Pricing

12.0 Computer Requirements

13.0 Communication

14.0 Construction Start-Up Period

15.0 Pre-Performance Conferences

16.0 Ordering Procedures

17.0 Task Order Proposal Evaluation

18.0 Commencement, Prosecution, Completion and Payment for Work

19.0 Weather Days

20.0 Hours of Work

21.0 Jobsite Verification / Government-Furnished Record Drawings

22.0 Material Submittals / Shop Drawings

23.0 Burn Permits

24.0 Excavation Permits, Digging, & Outages

25.0 Testing of Materials

26.0 Pre-Final and Final Inspections

27.0 Warranty

28.0 Contractor’s As-Built Drawings

29.0 Government Furnished Equipment / Materials

30.0 Scheduling Work

31.0 Work in Occupied Areas

32.0 Coordinating with Government Activities

33.0 Noise Control

34.0 Construction Site Maintenance

35.0 Contractor Parking

36.0 Transportation of Construction Equipment

37.0 Base Fire Regulations

38.0 Security Requirements

39.0 Airfield Requirements

40.0 Work in Special Security Areas

41.0 Safety and Health

42.0 Explosive Operated Hand tools

43.0 Contractor’s Use of Electromagnetic Emission Devices

44.0 Recording and Preserving Historical and Archeological Finds

45.0 Use of Tobacco

46.0 Inappropriate Worker Behavior

47.0 Completion of Contract

48.0 Partnering

Abbreviations

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

STATEMENT OF WORK (SOW)

1.0 PROJECT DESCRIPTION

1.1 The Contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and design capabilities to accomplish over one hundred (100+) simultaneous projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. In addition, over 20 General Officers reside or work at WPAFB. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders (TO) placed against the SABER contract. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, recreational, fitness, assembly, and formal offices. etc.

Prompt response and execution of all task orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order. Following review of the Contractor’s proposal, the CO will negotiate with the Contractor if elevated, and award an individual TO. The Contractor shall be required to maintain a local office to facilitate services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.2 The contractor shall be required to actively execute the normal workload of up to one hundred plus (100+) concurrent projects and shall be required to manage up to one hundred and fifty plus (150+) concurrent projects. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload and require accelerated project schedules due to mission needs and/or emergencies. It is estimated that less than five percent (5%) of all work shall be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Contractor Personnel - The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to insure satisfactory accomplishment of the work specified in each individual contract including accomplishment of work by agreed milestone dates, and progress schedule. The Contractor shall self perform at least 8% of each the TO’s work. This self perform work shall include mobilization, punch list items, touch-up, clean up and demobilization.

3.1.1 Contractor’s Contract Manager (CCM): The contract manager shall be responsible for the overall performance of this contract. The contract manager shall be capable of managing the development of renovation and minor new construction designs and estimates, as well as acting as the single point of contact capable of communicating and interfacing with Government officials in all aspects of contract execution. The contract manager shall have a minimum of a bachelor’s degree in engineering or a bachelor’s degree in architecture with a minimum of 5 years in Architecture, Engineering or Construction (AEC) related field. This individual shall be directly employed by the contract holder and shall reside on site or in the local office. The name of this person and alternates, who shall act for the contractor when the CCM is absent, shall be designated in writing to the Contracting Officer.

The CCM shall receive each RFP. The Contractor shall provide quality, cost effective design for multiple TOs simultaneously within the time constraints stated in Section 16 – ORDERING PROCEDURES. The Contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, quantity and location of each item listed in the detailed cost proposal including coordination with subcontractor. The Contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (see Section 6.0 – DESIGN AND CONSTRUCTION REQUIREMENTS). The Contractor shall use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise.

3.1.2 The CCM may employ Contractor's Project Managers (CPM) to execute Task Orders in design/specification development, construction cost estimating, preparing proposals, preparing and updating Gantt chart schedules, hiring and coordinating with subcontractors, and performing other TO related duties. The CPM must have a minimum of (5) five years experience as a construction project manager. This individual shall be directly employed by the contract holder and shall not have other duties. The PCM shall support the CCM and PS on-site reviewers to ensure each active project has daily site inspections. The CPM shall be capable of communicating and interfacing with Government officials in all aspects of Task Order execution. The CPM must not carry more than 20 active TO's at a single point in time, ensuring each TO is visited at a minimum once weekly.

3.1.3 Contractor’s Quality Control Manager (QCM): Provide a single point of contact on site capable of managing the implementation of the contractor’s approved Quality Control Plan and Accident Prevention Plan, as well as the most current version of the 29 CFR 1926 OSHA Standards for the Construction Industry. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications. The QCM or representative shall prepare and coordinate material submittal sheets and shop drawing submittal along with processing RFI’s. The QCM shall prepare weekly QC reports, schedule and coordinate testing procedures and attend all project status meetings, site visits, and pre-final/final inspections. This individual shall be directly employed by the contract holder and shall not have other duties. The QCM shall support other QC on-site reviewers to ensure each active project has daily site inspections. Each QC reviewer shall have no greater work load than 20 active TO’s at a time, ensuring each TO is visited at a minimum once weekly.

3.1.4 Contractor’s Project Superintendents (PS): Provide a single point of contact on site for each Task Order capable of supervising and coordinating the timely and safe execution of construction tasks in accordance with quality standards and approved design. The PS shall directly superintend the work.

The PS shall visit each active project site daily as work is being performed, submit detailed monthly progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, attend all project status meetings and pre-final/final inspections. The PS shall be capable of communicating and interfacing with Government officials in all aspects of Task Order execution. The PS cannot be the PCM or the QCM. Each PS shall have no greater work load than 15 active TO’s at a time, ensuring each project is visited daily.

3.1.5 Contractor’s Environmental Manager (EM): Provide a single point of contact on site capable of managing the implementation of the contractor’s approved Environmental Control Plan as well as WPAFB Unified Facilities Guide Specifications (UFGS).

3.1.6 The Contractor shall also provide and maintain the following capabilities, at a local office, to support the WPAFB SABER contract.

3.1.6.1 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) and Building Information Modeling (BIM) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 16.0 –

ORDERING PROCEDURES.

3.1.6.2 Cost Estimating/Negotiating -- Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the contractor’s automated estimating system (AES), within the time constraints specified.

3.1.7 Each employee of the Contractor can maintain only one (1) assigned role for the duration of this Contract. For example, the PS on one TO cannot also be the QCM for a separate TO.

3.2 Contractor Employee Requirements: The prime contractor level is limited to US owned/operated contractors/companies only; foreign contractors are prohibited to participate at this particular level. The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.3 The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

3.4 SUBCONTRACTORS: All work shall be performed by commercial contractors that are licensed by The Ohio Construction Industry Licensing Board (OCILB) for the Electrical, HVAC, Hydronics, Plumbing, and Refrigeration trades. For all other commercial contractor trades a minimum of two (2) years of experience is required in projects of similar size and scope.

3.5 Throughout the life of this contract, the CCM shall be readily available. The CO must be able to contact the CCM by phone at all times. The CCM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all recurring status meetings, site visits and pre-final/final inspections. Contractor shall be able to remobilize within 24 hours.

3.6 BONDING REQUIREMENT: Bid Bonds will be required In Accordance With (IAW) Federal Acquisition Regulation (FAR) 52.228-1 and 52.228-2 as specified at the TO level. Performance and Payment Bonds will be required IAW FAR Clause 52.228-15 and due not later than ten (10) days after award notification. A minimum blanket bond capacity of $5 million for SABER TOs is required. Additional bonding will be required if active SABER projects exceed $5 million.

4.0 TECHNICAL DESIGN SUPPORT

The Contractor’s staff shall have multidiscipline design experience. Provide technical design capabilities to achieve the required design (as defined in SECTION 6.0) within the prescribed delivery period. Required technical design capabilities include, but are not limited to communications, architectural, structural, civil, mechanical, and electrical.

5.0 MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

5.1 Describe the organization, responsibilities and lines of authority established for the contract. Describe the plan for managing execution and administration.

Describe the material purchasing system and delivery plan. Contractor must have resources readily available and be capable to support multiple task orders concurrently with other on-going or new work. Describe the proposed resources and capabilities to manage and execute multiple concurrent task orders. Include an organizational chart detailing the organization described in the proposal. Include names of assigned personnel and proposed subcontractors and their areas of responsibility for each portion. Clearly delineate on-site from off-site personnel, Quality Control and Safety representatives.

5.2 Contractor shall describe how they plan to support an on-site management team, including a sole source of responsibility for both design and construction for all task orders. Describe the plan to manage, supervise, and coordinate the subcontractor’s work and who in the organization shall be responsible for this management and coordination. Describe the role of the design team in response to a TO. Describe how warranty support shall be handled by your organization on each TO.

6.0 DESIGN AND CONSTRUCTION REQUIREMENTS

6.1 The Government shall provide a Statement of Objectives (SOO) for each Request For Proposal (RFP). The Contractor shall provide a 35% design based on the SOO in response to the RFP. The Contractor’s design and drawings must comply with the Government’s SOO and concept design requirements as well as all governing codes. Following Government acceptance of the Contractor’s proposal and award, the contractor shall complete the design over the course of the TO demonstrating 100% design. The Contractor shall submit for Government review 100% design drawings and specifications for all engineered systems, fire protection (life safety, fire suppression, fire alarm, fire barrier/egress plan, etc.), communications plans as well as any other designs requested in the SOO; and such work shall not commence until the 100% design submission has been approved. All architectural modifications, including but not limited to: adding, deleting, or moving walls and doors, must be designed in accordance with professional architectural practice services, and a Registered Architect (RA) must certify in writing that the design is in compliance with the relevant UFC, the IFS, and all other applicable criteria. When professional engineering services, such as a Fire Protection Engineer (FPE) or Life Safety Plan (LSP) review are requested in the SOO, a professional engineer (PE) must review the 100% design submission of plans and specifications and certify in writing that the design is in compliance with the relevant UFC, the IFS and all other applicable criteria. This certification letter must be submitted with the 100% submission. Full, comprehensive 100% design drawings and specifications in their entirety are not required to be submitted all at once for approval; rather, individual 100% designs may be submitted to the Government for review as required and as they become necessary over the course of the TO. As-Built drawings shall be submitted at BOD (Beneficial Occupancy

Date) before acceptance can be achieved. As-Built drawings shall include redlined drawings and any stamped engineering/architecture drawings as applicable to the

TO.

6.1.1 A 35% design represents a clear interim design. 35% design submissions shall be of sufficient detail to show how the users’ functional and technical requirements shall be met, indicate the designer’s approach to the solution of technical problems and show compliance with design criteria. 35% design drawings shall clearly establish scope of work for the overall project.

6.1.2 A 100% design represents a complete design. This may include but is not limited to final drawings of Government-issued modifications, field changes, architectural, civil, structural, mechanical, plumbing, electrical, fire protection and communications (data) drawings, etc.

6.2 All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

1. International Building Code

2. International Mechanical Code

3. International Plumbing Code

4. National Electrical Code

5. National Fire Protection Association (NFPA) codes and standards

6. Uniform Federal Accessibility Standards

7. Installation Facilities Standards (IFS) Design Guide and all associated WPAFB specifications, shall be the design guide used for submitting project drawings and as-built drawings to the Government. Updates to the IFS and associated WPAFB specifications shall be provided to the Contractor in a timely manner.

8. Unified Facilities Guide Specifications (UFGS). The specifications can be accessed and downloaded on line at http://specsintact.ksc.nasa.gov

9. Unified Facilities Criteria (UFC) applicable to the respective specialized facility that is being designed.

10. All record drawings, (ie all contracting drawings at WPAFB) shall follow the A/E/C, CAD and BIM (Building Information Model) Standard (version as stated by the Government at the beginning of the TO), US Army Corps of Engineers, and DOD Industry Standards.

http://specsintact.ksc.nasa.gov/

6.3 If there is a conflict between these codes the most stringent requirements shall apply unless specifically requested in writing by the Government.

6.4 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State, Local and WPAFB specifications.

6.5 Mandatory Use

6.5.1 HVAC. Requirements to be fulfilled by TRANE in regards to HVAC Chiller Replacement Standardization. The United States Air Force (USAF) has a brand name requirement to procure Heating, Ventilation, & Air Conditioning (HVAC) chillers to support new chiller purchases. TRANE is the supplier for Wright-Patterson AFB. When proposing projects, add Trane Chiller pre-priced line item to coefficient A.

6.5.2 The following requirements are for the USAF Carpet Blanket Purchase Agreement (BPA). USAF Carpet Program ordering process for carpet and adhesive per square yard.

6.5.2.1 CE will select a basis of design carpet from one of the Carpet BPA manufacturers. All carpet shall be proposed in accordance with the Air Force Installation Commodity Counsel (AFICC) preferred contracts, including the Air Force Carpet Blanket Purchase Agreement (AF Carpet BPA). Compliance with the AF Carpet BPA is preferred on all TO's.

6.5.2.1.1 At the time of this SABER Contract award, the

following seven are the Contracted Carpet Vendors:

1. Mohawk

2. Engineered Floors

3. Interface Americas

4. Mannington

5. Tarkett

6. Milliken

7. Bentley Mills

6.5.2.1.2 These carpet manufacturers may change throughout

the life of this SABER Contract. To comply on each TO, carpet must be selected from the current list of AF Carpet BPA manufacturers at the time of the TO award.

6.5.2.2. If there is a waiver to the preferred USAF carpet BPA contract the contractor shall follow the technical and aesthetic criteria in the

IFS.

6.5.2.3 Contractor shall contact the AF Carpet BPA Manufacturers (see list below) for material quotes and orders. The quotes shall have sections for the carpet types, adhesives, and quantities being utilized from the AF Carpet BPA Manufactureres.

6.5.2.4 The labor for the installation of carpet is considered pre-priced so RSMeans prices shall be used and priced separately per square yard (SY).

6.5.2.5 Contracting will validate that prices for the carpet and adhesives per square yard are at or below the NTE prices set in the AF Carpet BPA. Note: Freight, Shipping, and Installation were not negotiated in the AF Carpet BPA and may apply to the installer’s carpet orders.

6.5.2.6 Once the TO is awarded the Contractor shall place the order with the AF Carpet BPA and provide procurement data as requested.

This is a contractual reporting requirement for the AF Carpet BPA.

6.5.2.7 AF Carpet BPA Manufacturers contact information:

1. Mohawk Name(s): Annaleigh Warmack Phone(s): (706) 459-4965 Email(s): annaleigh_warmack@mohawkind.com

2. Engineered Floors Name(s): Debra Ramsay Phone(s): 800-241-4585 Email(s): contract.team@engineeredfloors.com

3. Interface Americas Name(s): Interface Customer Success Phone(s): 800-634-6032 Email(s): orders@interface.com

4. Mannington Name(s): Jody Steger Phone(s): 703.489.5698 Email(s): jody.steger@mannington.com

5. Tarkett Name: Jamie Collins Phone: 757-810-8893 Email: jamie.collins@tarkett.com

6. Milliken Name: Timothy Bagg Phone: 704-617-1329 Email: timothy.bagg@milliken.com

7. Bentley Mills Name: Carolyn Drummond Phone: 859-536-7846 Email: carolyn.drummond@bentleymills.com

7.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the standards of this Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC Plan.

7.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

7.1.1 Inspection System: Details of the contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections shall be accomplished, and titles of the individuals who shall perform the inspections.

7.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

7.1.3 Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the government. Emergency calls shall be no later than two (2) hours after initial notification by the government. Punch list items on individual task orders shall be resolved within five (5) working days and no later than ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

7.1.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

8.0 SITE OFFICE: The site office shall be manned continuously during standard working hours and include the following functions: contract manager, task order managers, estimating, negotiating, scheduling, communications, and construction quality control. The facility requirements for the on-base site are as follows:

8.1 The contractor shall be required to locate and make connections to nearby electric, water and sewer services. The contractor shall supply and furnish their office facility.

8.2 The Government may provide to the Contractor use of such utilities as are available at the site. However, determination of the existence and location of such utilities is the responsibility of the Contractor and the Base is under no obligation to provide utilities if none are available on site. The Government may make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the task order. Unless otherwise provided in the task order specifications, when utilities are available they shall be furnished without charge. The Contractor, at its expense and in a professional manner satisfactory to the Government, may install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used. Prior to final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

8.3 The facility shall be of temporary office quality and used only for office functions. It shall not be used for storage of materials and equipment. It shall be painted according to WPAFB standards.

8.4 If deemed acceptable by the C.O, in lieu of an on base site office, the contractor may locate a site office off base within 15 miles of BLDG 30011, Area A.

Contractor shall be responsible for all utilities if using an off-base site.

9.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT

PROPERTY

9.1 All Contractor supplied equipment is the sole responsibility of the Contractor.

The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

9.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

10.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY: Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

11.0 TASK ORDER PRICING: Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices.

Cost effective practices and products and a design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish task orders shall not be accepted.

11.1 Terms Explained:

11.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS Means Pricing Book, a non pre-priced item at bare cost, or a service/permit/fee/certification as defined by the lowest price from competitive bids. Line items may not be altered or modified.

11.1.2 RS Means Pricing Book (MPB): Includes all items of work from a current year RS Means Facilities Cost Data Guide, RS Means Assemblies and RS Means Master Composite Cost Data. The line items are priced primarily using contractor furnished RS Means electronic data bases. The MPB costs is defined as the bare costs unit pricing for the purpose of this contract. The RS Means labor costs are included as line items of work. They are non-negotiable.

11.1.3 Non Pre-Priced Items (NPP): Defined as items of work not included in the MPB but required for execution of a TO and within the scope and general intent of the contract. These items must be submitted, approved and or negotiated if necessary. If no comparable line item exists in RS Means for unique equipment and materials then a NPP item may be developed. There is no limit to the number of NPP items which can be included in a project, however NPP items and Specialized Services cummulatively cannot exceed 10 % of the total price of the project. The Contracting Officer may on a limited basis approve the total in excess of 10 %. Contractor shall provide justification for all non-pre-priced items and quantities with each TO proposal. All NPP shall be negotiated.

11.1.4 Specialized Services: Defined as services such as Architecture and Engineering (AE) designs, stamped drawings, certifications, permits and specialized fees either not included in RS Means or not allowed as an RS Means line item but within the general scope of work for the TO. There is no limit to the number of Specialized Services which can be included in a project, however NPP items and Specialized Services cummulatively cannot exceed 10 % of the total price of the project. The Contracting Officer may on a limited basis approve the total in excess of 10 %. Contractor shall provide justification for all specialized services for each TO proposal. All specialized services shall be negotiated.

11.1.5 Local Area Adjustment Factor: The RS Means total weighted average City Cost Index (CCI) for the city of Dayton Ohio and is updated annually per calendar year, in conjunction with the MPB annual update.

11.1.6 Coefficient: Respective coefficients are multiplied against the standard unit prices at bare cost in the MPB, non pre-priced items and specialized services to calculate task order prices. A coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the MPB bare costs unit pricing or not allowed (such as Division 01 – General Requirements outlined in 11.4.1.1). The coefficients shall include but are not limited to additional costs for overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers and compliance with environmental laws. Coefficients should also include cost for design, daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support. No allowance shall be considered later for these costs. There shall be four separate coefficients to serve as adjustments to compensate the contractor: Coefficients A, B, C & D.

11.1.6.1 Coefficient A: The bare costs unit prices as established by the MPB are multiplied against Coefficient A to arrive at the actual price for a unit of work. Coefficient A shall be for work performed during standard working hours; defined as 40 hours per week between the hours of 0700

– 1700 from Monday through Friday with the exception of Federal Holidays (see Section 20.1). The minimum range of Coefficient A shall be 1.0.

11.1.6.2 Coefficient B: The bare costs unit prices as established by the MPB are multiplied against Coefficient B to arrive at the actual price for a unit of work. Coefficient B shall be for work performed during non-standard working hours; defined as work performed anytime outside the hours of 0700 – 1700 from Monday through Friday, and work during the week surpassing 40 hours. This also includes weekends and Federal Holidays (see Section 20.1). It is anticipated that 5 percent of TO’s over the course of the contract shall utilize Coefficient B. The minimum range of Coefficient A shall be 1.0.

11.1.6.3 Coefficient C: The non pre-priced items such as specialized equipment and material not available in the RS Means but within the general scope of the work for the TO are multiplied against Coefficient C to arrive at the actual price for a unit of work. The Contractor shall provide recommendation on what adjustments could be made to the general scope of work so it may be priced under RS Means. The Government may adjust the general scope of work to match RS Means line item descriptions which would eliminate the need of the non pre-priced item. The Contractor shall provide proof of payment of the same when the work is complete. Reference Section 11.4.1.3 for applying to TO estimate. Contractor shall provide a minimum of (3) quotes from venders/supplies/subcontractors for all NPP items. The Contracting Officer may on a limited basis approve with less than (3) quotes as long as an acceptable justification is provided to the Government in writing.

Provide all quotes with specifications with the proposal. The Contracting Officer will select from the range of quotes. The maximum range for Coefficient C shall be 1.10.

11.1.6.4 Coefficient D: Specialized services such as architecture and engineer (AE) services, certifications, permits and fees not included in RS Means but within the general scope of work for the TO shall be multiplied by Coefficient D to arrive at the actual price for a unit of work. Proof of cost shall be provided by submitting the associated AE proposal or permit fee schedule with the estimate. The Contractor shall provide proof of payment of the same when work is complete. The maximum range for Coefficient D shall be 1.10.

11.1.6.4.1 Preferred AF Carpet BPA referenced under 6.5.2.

Contractor shall provide one (1) quote for material only from the preferred USAF Carpet BPA vendor list under 6.5.2. Contracting Officer will verify the negotiated prices. The maximum range for Coefficient D for preferred USAF Carpet BPA use shall be 1.10 or $500, whichever is less.

11.1.6.5 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the MPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

11.1.6.6 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The MPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc. All line items quantities shall reflect the actual takeoff quantities without inclusion of waste material. No additional quantity shall be added for scap or waste. For example, if the actual material length called for on the construction drawings is 12 feet, the contractor shall not use “20 linear feet” as a line item quantity even if that material can only be ontained in 20 foot lengths. The contractor’s coefficient shall be the means to account for scrap, waste, and other additional costs.

3. The MPB prices are limited to Bare Cost unit pricing only. Contractor should carefully consider all costs not included in RS Means Bare Costs unit pricing in order to diligently determine numeric factors for Coefficients A & B.

4. MPB usage limitations apply (reference Section 11.4) which may impact all coefficients.

5. Daily clean up shall be performed at all active project sites. It shall not be a direct TO cost but shall be paid from the coefficients.

6. The coefficients shall cover all the items typically designated as general conditions, bonding, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

7. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

8. Common trade tools and equipment shall be included in the coefficients; they shall not be allowed as a direct cost to any TO except under special circumstances when approved in writing by Contracting. Only heavy equipment such as large scaffolding, dumpsters, generators, cranes, lifts, excavators and earthmoving equipment may be allowed as a direct cost to the TO. If any specialty equipment rental is necessary, the contractor may request Government approval to add the specified equipment as a direct cost to the TO. Common hand tools, ladders, power tools, laser levels, flatbed trailers, pick-up trucks or vans, cleaning equipment and other common equipment to the trade shall not be used as a direct cost to any TO. The cost of maintaining, fueling, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficients and shall not be used as a direct cost to any TO.

9. An average SABER TO shall range from $100,000 to $1,500,000.

Any cost adjustment for the lower average SABER TO size shall be included in the Contractor’s coefficient. No adjustment for TO size shall be allowed as a direct TO cost.

10. Line items shall be considered all-inclusive. The Contractor shall not include quantities in addition to actual takeoff quantities to compensate for work that in the Contractor’s opinion is not adequately included in any particular line item. The Contractor shall not add additional expenses to any line item to compensate for costs such as manufacturing, shipping, installation, or similar costs (for example: mold charges for split face block, shipping costs of large equipment, etc).

11. The intent of a SABER contract is simplified acquisition based on a mutually acceptable set of pre-priced construction line items from which the Government’s estimated cost and the Contractor’s proposed price can be expeditiously agreed upon. To this end, the Contractor shall base their TO price proposal upon the existing RS MEANS line items and not upon vendor, manufacturer, sub-contractor, etc. pricing quotations. The only exception to this requirement will be the inclusion of non pre-priced items as stipulated in this SOW.

11.2 How To Calculate a Task Order Price:

11.2.1 Total MPB Costs Normal Hours (Coefficient A): The sum of all MPB line item costs at normal working hours.

11.2.2 Total MPB Costs After Hours (Coefficient B): The sum of all MPB line item costs to be performed after normal duty hours or more than 40 hours in the week.

11.2.3 Total NPP Costs (Coefficient C): The sum of all NPP line item costs.

11.2.4 Total AE Service Costs (Coefficient D): The sum of all specialized AE permit, certification and fee line item costs.

11.2.5 Government Furnished Material and Equipment (GFE): The Government may provide materials and/or equipment for installation. When furnished, the respective RS Means material/equipment shall be deleted from the RS Means line item cost, and the remaining line item cost shall be treated as MPB line item. If the GFE does not exist in the MPB, the cost for that installation shall be calculated exactly as an NPP cost.

11.2.6 Project Total Bare Costs: The sum of the total MPB costs. The sum of the total NPP costs. The sum of the total AE services costs.

11.2.7 Localized Total Bare Costs: The MPB total costs multiplied by the the City Cost Index (CCI).

11.2.8 Task Order Costs: The total sum of the localized total cost of RS Means line items multiplied by the contractor’s Coefficient A, RS Means line items to be performed after hours multiplied by the contractor’s Coefficient B, the NPP cost multiplied by the contractor’s Coefficient C, and the AE services and certification cost multiplied by the contractor’s Coefficient D.

11.3 Keeping Prices Current:

11.3.1 The RS Means Construction Data Books: The list and price information for all pre-priced items covered in this contract. The current year RS Means Facilities Cost Data Guide, RS Means Assemblies and the RS Means Master Composite Cost Data Guides shall be updated each calendar year. (Example: The contract is awarded on 30 June, the 2020 MPB shall remain in effect through December 31, and be updated by 15 January 2021).

11.3.1.1 Upon updated pricing, all projects that were previously estimated, but not yet awarded, shall be updated to the current year costs. If the new RS Means Price Book covers a line item listed as NPP, the line item in the new RS Means price book shall be used and the existing NPP line item shall be discarded.

11.3.1.2 RS Means national average historical cost figures shall be used to calculate the percentage of change from last year. Each year on 01 January, RS Means provides a new construction cost data. (Ex. 2009 RS Means Facilities Book p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change = (180.4/169.4 = +11.0% national average localized to Dayton Ohio)

11.4 RS Means Instructions for Application to Task Order Estimates:

11.4.1 Unless otherwise specified below, only Division 01 through Division 48 MPB Line Items are allowable in the development of Task Order Estimates and unless otherwise noted the final price paid by the Government for a MPB Line Item shall be the RS Means Total Bare Cost for that Line Item multiplied by the City Cost Index for Dayton Ohio and then multiplied by Coefficient A or B.

11.4.1.1 RS MEANS Facilities Construction Cost Data, Division 01 specific use instructions are as follows:

A. Section 01.11.31.10 Architectural Fees. Not Used in MPB (Firm Price

Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

B. Section 01.11.31.20 Construction Management Fees. Not Used in

MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

C. Section 01.11.31.30 Engineering Fees. Not Used in MPB (Firm Price

Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

D. Section 01.11.31.50 Models. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual

Task Orders)

E. Section 01.11.31.75 Renderings. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual

Task Orders)

F. Section 01.21.16 Contingency Allowances. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

G. Section 01.21.53 Factors Allowances. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

H. Section 01.21.55 Job Conditions Allowance. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

I. Section 01.21.57 Overtime Allowance. Not Used in MPB (Calculated in Coefficient B as applied to MPB allowable line items)

J. Section 01.21.63 Taxes. Not Used in MPB (Calculated in Coefficients

A & B as applied to MPB allowable line items)

K. Section 01.31.13.20 Field Personnel. Not Used in MPB (Calculated in

Coefficients A & B as applied to MPB allowable line items)

L. Section 01.31.13.30 Insurance. Not Used in MPB (Calculated in

Coefficients A & B as applied to MPB allowable line items)

M. Section 01.31.13.40 Main Office Expense. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

N. Section 01.31.13.50 General Contractor’s Mark-Up. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

O. Section 01.31.13.70 Overhead. Not Used in MPB (Calculated in

Coefficients A & B as applied to MPB allowable line items)

P. Section 01.31.13.90 Performance Bond. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

Q. Section 01.32.13.50 Scheduling. Not Used in MPB (Calculated in

Coefficients A & B as applied to MPB allowable line items)

R. Section 01.32.33 Photographic Documentation. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

S. Section 01.41 Regulatory Requirements. Not Used in MPB (Firm

Price Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

T. Section 01.45.23.50-0010 through 01.45.23.50-0150 Testing and

Inspection Services. Not Used in MPB (Firm Price Quote adjusted by

Coefficient D, if required by Government in individual Task Orders)

U. Section 01.51.13.80 Temporary Utilities. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

V. Section 01.52.13 Field Offices and Sheds. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

W. Section 01.91.13.50 Building Commissioning. Not Used in MPB

(Calculated in Coefficients A & B as applied to MPB allowable line items)

11.4.1.2 RS Means Facilities Construction Cost Data, Division 01 (unless otherwise stated above) through Division 48 specific use instructions.

A. Final price paid by the Government for a MPB Line Item shall be the

RS Means Total Bare Cost for that Line Item multiplied by the City

Cost Index for Dayton Ohio and then multiplied by Coefficient A or B.

B. The following are the only adjustments allowable to RS Means

Facilities Construction Cost Data MPB Line Items. No adjustments are allowable as a result of inferences, references and/or direction contained on pages i through xii of the RS Means Facilities

Construction Cost Data MPB. The adjusted line item final price paid by the Government shall be the RS Means Total Bare Cost for that

Line Item multiplied by the City Cost Index and then multiplied by

Coefficient A or B.

1) The derivation of demolition line item from MPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 0.5.

2) The derivation of remove and reset line item from MPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 1.5.

3) The derivation of Government Furnished Material line item from

MPB line item by changing the material unit cost to $0.00.

11.4.1.3 When the Government issues a RFP for a Task Order

containing work not included in RS Means Facilities Construction Cost Data, the contractor shall develop a Non-Pre-Priced (NPP) Line Item using the following NPP process development. Final price paid by the Government for a NPP Line Item shall be the lowest competitive price for that Line Item multiplied by Coefficient C. NOTE: The allowable use for a NPP Line Item shall be limited to material and equipment only. The Labor associated with the work shall be estimated using the MPB Trade Labor Lines in the MPB. If the contractor needs additional time to prepare, notify the CO.

A. Develop a specification for the NPP material or equipment Line Item.

B. Provide the specification to the Government for review and approval.

C. Solicit quotes - a minimum of (3) quotes fromvenders/supplies/subcontractors. Provide all quotes with specifications.

D. Determine final price paid by the Government for a NPP Line Item by multiplying the lowest competitive price by Coefficient C.

12.0 COMPUTER REQUIREMENTS

12.1 Each TO proposal shall be prepared using Gordian e4Clicks Project Estimator and/or the RS Means Facilities master file AES to produce a clear and organized line-item estimate. Each line item in the MPB includes appropriate material, equipment and labor costs indexed to the Dayton area. The RS Means prices shall be updated annually per agreement, using the Means referenced local percentage (in the section titled City Cost Index) for materials and labor for the Dayton area.

The contractor shall provide the e4Clicks estimating software, licenses, training requirements and all current updates for twenty-five (25) Government users. The software shall be required to be installed and accessable separately on the contractors and government’s IT system and be operational within twenty-one (21) days after contract award.

12.1.1 Within fifteen (15) days of software installation, the Contractor shall provide a one-day (8 hour) training course covering the use of e4Clicks Project Estimator to be held at Wright-Patterson, AFB or if approved virtually (MS Teams). The Contractor shall provide e4Clicks Project Estimator training for twenty-five (25) government personnel. The Contractor shall verify with the Contracting Officer the actual number of attendees and the specific training location prior to the training date.

12.2 The e4Clicks software estimating package shall have the capability to include yearly RS Means price updates by 15 January each year including the current year local adjustment factor for Dayton, OH. The software estimating package shall have the capability to adjust for different coefficients.

12.3 The contractor shall provide and maintain the current year RS Means Pricing Book (MPB) (electronic database of pre-priced items).

12.4 The contractor shall provide the Government with three (3) hard copies of the applicable RS Means Cost Data books annually. Each calendar year, (2) hard copies are to be delivered to Civil Engineering, Bldg 30011, Area A and (1) hard copy is to be delivered to Contracting, Bldg 30002, Area A. Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s MPB costs. These books shall be delivered to the SABER Contract Managers office no later than 15 January each year.

12.5 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment and software throughout the term of this contract to operate the specified AES, web-based document share site and Computer-Aided Design and Drafting (CADD) software and Building Information Modeling (BIM) software.

12.6 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

12.7 The Contractor shall at a minimum furnish and install the RS Means annual unit price updates on the Contractor’s PC each year throughout the term of this contract.

12.8 All drawings submitted by the Contractor shall be created…