SABER Consolidation DF.pdf

Consolidation of Requirements -- Determinations and Findings

A Request for Information (RFI) was posted to FedBizOpps on July 3, 2019. The RFI contained a copy of the Draft Statement of Work (SOW) for the SABER III requirement and a Q&A matrix. There were 13 responses from small business and 4 responses from large businesses. An Industry Day was held on September 26, 2019 where 10 small three of the large business during the Industry Day. During the Industry Day and On by the vendors regarding any of the various project locations.

An alternative to consolidation is to have Hill AFB procure construction projects using separate SABER purchase orders and direct 8(a) awards for individual projects at each Geographically Separated Unit (GSU's). It is not advantageous to the Government to consider procuring all construction projects individually since this would increase procurement lead times required for individual contracts and would impede mission success. In addition, procuring individual contracts requires more Government resources and time than is acceptable and available to meet mission needs. Conversely, creating a single SABER IDIQ vehicle that services Hill AFB and all GSU's that the 75th CEG can utilize will reduce st.

This Determination and Findings will be coordinated with Mr. James Dean, the Director of the Office of Small Business Programs at Hill Air Force Base, as evidenced by the signature block on the last page of this document.

No negative impacts on small business have been identified since this is a 100% small business set aside. In particular, there is no negative impact to the 8(a) program vendors as they are still able to propose for the SABER III Basic IDIQ

The SABER acquisition is required to be set aside for 8(a) Small Businesses. This will ensure all small business concerns are sufficiently addressed in the acquisition strategy for this effort.

1) In order to be determined necessary and justified, the benefits of the consolidated acquisition must substantially exceed the benefits that would be derived from alternative contracting approaches that involve a lesser degree of consolidation. Such benefits may include quantifiable cost savings or price reductions as well as other benefits, regardless of whether quantifiable in dollar amounts, to include quality improvements that will save time or improve or enhance performance or efficiency, reduction in acquisition cycle time, better terms or conditions, or any other supportable benefit. The expected benefits of the consolidated acquisition will be discussed in Paragraphs (2) and (3) below.

The approval authority may also determine that consolidation is necessary and justified when the benefit thresholds are not met, but the contract is critical to the a provides for maximum practicable participation by small business. In this case, the use of a consolidated SABERIDIQ for construction projects is critical to the mission success of Hill AFB, to include the Ogden Air streamlined project execution, increased procurement times for construction would result in delayed deadlines.

These delays would jeopardize the efficacy of the maintenance and fighter wings and could ultimately result in mission failure.

2) price reduction may also be used to justify consolidation. These benefits include: 1) Quality improvements that will save time or improve or enhance performance or efficiency; (2) Reduction in acquisition cycle times; (3) Better terms and conditions; or (4) Any other benefit. The consolidation of construction efforts between Hill AFB and all GSU's will clearly achieve benefits 2 and 3 as described in subparagraphs below. First, the competition provided by approximately 2-3 contractors on the proposed multiple-award contract vehicle will result in enhanced performance and efficiency, as well as better terms and conditions for each site. Consolidating the GSU's construction requirements with Hill AFB will substantially reduce the acquisition cycle times for the Government.

i. Better terms and conditions are expected to be achieved through consolidation. Since a SABER multiple-award contract IDIQ contract has been in place at Hill AFB for over a decade, we are confident that Hill AFB has received more advantageous terms and conditions as a direct result.

Under this contract type, contractors have a greater likelihood of receiving a higher quantity of work over an extended period of time. The increase in job security, paired with the higher expected volume of projects provided by a multiple-award contract vehicle, incentivizes contractors to provide the Government more competitive pricing and better terms and conditions on both the basic contract and subsequent TOs. Once approximately 2-3 contractors have been selected for the basic contract, the Government continues to benefit from competition at the task order level as the selected contractors compete for each construction project.

ii. Significant reductions in acquisition cycle times are also expected to be achieved through consolidation. The AFSC cycle standard for acquisitions under $10M is 195 days. However, historical data from previous multiple-award contract vehicles at Hill AFB show that the average time to award for task orders takes an average 60 days. As a result, we expect a 69.2% reduction in cycle time for Hill AFB from using a multiple award contract vehicle.

3) In addition to the benefits to the Government outlined above, consolidating these construction efforts into a multiple award contract is in alignment with the statutory preference for multiple award contract types outlined in FAR Part 16. According to FAR 16.505(c), the contracting officer must, to the maximum extent practicable, give contracts under a single solicitation for the same or similar supplies or services to two or more sources. Furthermore, FAR 16.504(c)(ii)(D)(1) indicates that no task or delivery order contract in an amount estimated to exceed $112 million (including all options) may be awarded to a single source. For these reasons, we believe that consolidating the construction efforts between Hill AFB and GSU's under a multiple award IDIQ contract is not only justified, but also encouraged by federal regulation.

Col Christopher M. Wegner, Senior Contracting Official (SCO)

AFSC OL:H/PK/PZ, (801)-777-6000

christopher.wegner@us.af.mil