S7005 SOW (FY21).pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SECTOR HOUSTON-GALVESTON

HOUSTON, TEXAS 77034

Scope of Work

FOR

SECTOR HOUSTON/GALVESTON ELEVATOR CONTRACT

PR#:

AT

SECTOR HOUSTON/GALVESTON

13411 HILLARD ST HOUSTON, TX 77034

Sector Houston-Galveston Initial Date CWO Mark T. Tahtinen Contracting Officer (KO)

CWO Victor M. Regalado Contracting Technical Representative LT John Waters, CFM Sector Hou-Gal AOR Facilities Engineer

Statement of Work (SOW)

SECTOR HOUSTON/GALVESTON ELEVATOR CONTRACT

SECTOR HOUSTON/GALVESTON ELEVATOR

CONTRACT

A. GENERAL INFORMATION

1. Title of Project: U.S. Coast Guard (USCG) SECTOR HOUSTON/GALVESTON

ELEVATOR CONTRACT

2. Best value criteria - Award of this requirement shall be made to the vendor whose proposal offers the greatest value to the government. Technical factors, past performance are more important than price.

3. Scope of Work: The Contractor shall complete all work assigned but not limited to the requirements with-in this scope listed in sub-section B. Work scope is to include, but not limited to the inspections and maintenance of the two OTIS vertical transportation and its equipment that travels the five floors on elevator number two and four floors on elevator number one.

4. Type of Contract Contemplated: Firm-Fixed price for monthly, quarterly and annual maintenance and inspections.

5. General Requirement: Prior to contract issuance the prospective contractor MUST HAVE completed and/or current enrollment into DUNS & Bradstreet, as well as System Award Management (SAM), enrollment information for both can be respectively found at:

https://www.sba.gov/content/getting-d-u-n-s-number and https://www.sam.gov/portal/SAM/#1, failure to do so WILL result in disqualification and reissuance of the contract. For any further enrollment assistance and/or questions, please contact CWO Mark Tahtinen at 281-464-4678.

B. CONTRACTOR REQUIREMENTS and LOCATIONS

1) U.S Coast Guard Sector Houston/Galveston, 13411 Hillard St. Houston, TX 77034. This location is the site where the repairs will take place.

2) Work scope for vertical transportation is to include, but not limited to performing maintenance visits monthly and quarterly to examine, maintain, adjust and lubricate the components listed below. In addition unless specifically excluded below, the company will repair or replace the components listed below if the repair or replacement is, in the company’s sole judgement, necessitated by normal wear and tear. Unless specifically included elsewhere in this agreement or unless purchaser has separately contracted with the company for the work, all other work related to the equipment is purchaser’s responsibility.

1. TRACTION ELEVATORS

a) RELAY LOGIC CONTROL SYSTEM

All control system components.

b) MICROPROCESSOR CONTROL SYSTEM https://www.sba.gov/content/getting-d-u-n-s-number https://www.sam.gov/portal/SAM/#1

All control system components. System performance examinations will be conducted to ensure that dispatching and motion control systems are operating properly.

c) GEARED/GEARLESS MACHINES All geared and gearless machine components.

d) WIRING All elevator control wiring and all power wiring from the elevator equipment input terminals to the motor.

e) CAR EQUIPMENT All elevator control system components on the car.

f) HOISTWAY AND PIT EQUIPMENT All elevator control equipment, car and counterweight buffers, over speed governors, governor tension sheave assemblies, and car and counterweight safeties.

g) RAILS AND GUIDES Guide rails, guide shoe gibs, rollers.

h) ROPES Hoist ropes, and compensation ropes.

i) DOOR EQUIPMENT Automatic door operators, hoist way and car door hangers, hoist way and car door contact, door protective devices, hoist way door interlocks, door gibs, and auxiliary door closing devices.

j) MANUAL FREIGHT DOOR EQUIPMENT Switches, retiring cams, interlocks, guide shoes, sheaves, rollers, chains, sprockets, tensioning devices, and counter-balancing equipment.

k) POWER FREIGHT DOOR EQUIPMENT Controller, relays, contactors, rectifiers, timers, resistors, solid state components, door motors, retiring cams, interlocks, switches, guide shoes, sheaves, rollers, chains, sprockets, and tensioning devices.

l) SIGNALS AND ACCESSORIES Car operating panels, hall push button stations, hall lanterns, emergency lighting, car and hall position indicators, car operating panels, fireman’s service equipment and all other signals, and accessory facilities furnished and install as an integral part of the elevator equipment. Re-lamping of signal fixtures is included only during the company’s maintenance visits. Service requests for re-lamping of signal fixtures will be billed separately then current labor rates.

m) ELEVATOR Refinishing, repairing, replacing, or cleaning of the: car enclosure; gates or door panels; door pill straps; hoist way enclosure; rail alignment; hoist way doors; door frames; sills; hoist way gates; flooring; power feeders, switches, and their wiring and fusing; car light diffusers; ceiling assemblies and attachments; smoke or heat sensors;

fans; fireman’s phone devices; intercoms; telephones or communication devices; phone lines; music systems; media displays; card-readers or other security systems; computer monitoring systems; light tubes and bulbs; pit pumps; emergency power generators;

hydraulic cylinder; unexposed piping; or disposal or clean-up of waste oil or contamination caused by leaks in the hydraulic cylinder or unexposed piping. The company is not obligated to perform or keep records of fire fighter service testing, unless specifically included in this agreement.

2. HOURS OF SERVICE

a) All services described will be performed during the regular working hours of the regular working days of the elevator trade in the location where the services are performed, unless otherwise specified in the Agreement.

3. SERVICE REQUESTS (CALLBACKS)

a) In addition to the work described in the Traction Elevators section, this Agreement covers requests for service during the regular working hours of the regular working days of the elevator. Service requests are defined as services that require immediate attention. Service request that require more than one technician or more than two hours to complete will be treated as a repair and scheduled in accordance with the Hours of service section above. Purchaser agrees that the company may perform service requests made by any person that the company believes in authorized by Purchaser to make such requests.

4. TESTS

a) The company will perform the following tests on the Equipment. The government is not liable for any property damage or personal injury, including death, resulting from any test

b) TRACTION ELEVATOR

c) An annual no load test as required by applicable code.

d) A five (5) year full load test as required by applicable code.

3) The Contractor shall not subcontract any part of this project without prior written consent of the Contracting Officer.

4) The Contractor and/or its personnel shall refrain from smoking while inside any federal buildings, within 50 feet of any entrance to the buildings, and within 50 feet of any flammables. A designated smoking area is available on-site.

5) The Contractor and/or its personnel may utilize the public restroom facilities located on the closest to where work is being performed.

6) The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise noted herein).

7) The Contractor shall plan, schedule, coordinate and assure effective service to meet U.S.

Coast Guard requirements.

C. GOVERNMENT RESPONSIBILITIES

1. The government will provide Contractor personnel access to all spaces necessary for any component associated with this project during normal business hours. Office building hours are as follows: Monday through Friday 0700 through 1600 (7 am – 4 pm). Any scheduled working times outside normal business hours by Contractor personnel shall be coordinated with the Sector Houston-Galveston Facilities Engineering Division Chief: Chief Warrant Officer Regalado at 281-464-4690 or victor.m.regalado@uscg.mil prior to the commencement of said work. At any time, scheduled work needs to go beyond normal business hours, the Contractor shall immediately notify CWO Regalado.

2. No work shall be scheduled during Federal Holidays or Weekends, unless prior approval has been coordinated with the Sector Houston-Galveston Facilities Engineering Division Chief: CWO Regalado.

3. All Contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing these spaces. Once in these spaces, Contractor personnel will be monitored by Coast Guard personnel with appropriate access and clearance to be inside these designated restricted and/or controlled access spaces throughout the performance of work in these spaces. At no time shall the entry points of these spaces remain unlocked to facilitate ease of installation.

D. REPORTING REQUIREMENTS

1. All verbal progress reports shall be provided to the Sector Houston-Galveston Facilities Engineering Division Chief, Chief Warrant Officer Regalado, prior to Contractor departing the premises of Station Houston Area of Responsibility and where the work is being performed.

mailto:victor.m.regalado@uscg.mil

Notice to Offerors: All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

E. CONTRACTOR EXPERIENCE

1. The Contractor shall provide a Certificate of Insurance to indicate the liability, property, and accident coverage held by the Contractor, as well as any optional insurance recommended by the Contractor. The United States Coast Guard (USCG) shall be listed as “Additional Insured” on all Certificates of Insurances.

2. The Contractor and its personnel shall conform with the same high standards of behavior applicable to the maintenance of government equipment. All individuals performing any portion of maintenance and/or installation associated with this project shall be properly trained and qualified for the work to which that is assigned.

F. SECURITY REQUIREMENTS

1. The Contractor and its personnel performing work under this project shall be escorted at all times whenever work is to be performed in designated restricted and/or controlled access spaces. At no time shall the Contractor and its personnel be left unattended while working in designated restricted and/or controlled access spaces. Escorts shall be Coast Guard members currently assigned to the designated facility complex with appropriate clearance levels and access to be in the specific designated restricted and/or controlled access space at the time work is to be performed.

2. The Contractor shall provide employee information for all foreign nationals (defined as those employees not currently designated a U.S. Citizen as determined by applicable U.S.

law, regulation, or policy) prior to the commencement of any on-site work related to this project and entry onto the premises of the U.S. Coast Guard owned facilities. Individuals determined to meet the criteria to be considered a foreign national will be allowed access to U.S. Coast Guard owned facilities; however, these individuals will be prohibited from accessing the designated restricted and/or controlled access spaces, even when under escort, unless otherwise approved by the Command Security Officer.

3. The Contractor shall provide a personnel alphabetical roster of all individuals assigned to perform work under this project, listing the dates work is to be performed by the individual – daily rosters may be provided for ease of facilitating the next day’s work. Daily rosters shall be provided to the Command Security Officer no later than 1500 the day before work is to be performed.

4. The Contractor and its personnel shall provide a valid non-expired state or federal issued photo identification card or credential upon accessing U.S. Coast Guard owned facilities and whenever entering the main entrance. Identification card or credential shall be handed to the sentry and front desk watch stander for visual inspection and validation. Failure to provide a valid non-expired state or federal issued photo identification card or credential will prevent your access to U.S. Coast Guard owned facilities, even if under escort.

5. Any U.S. Coast Guard facilities credentials issued to the Contractor and its personnel shall clearly indicate an expiration date no later than the period of this project. Each credential issued will be tracked and surrendered upon request by the Coast Guard or upon completion of this project, whichever occurs first. All issued credentials shall be worn and visible at all times. Whenever actively working, the credential may be removed as a safety precaution, but shall be immediately returned to a visible location on person when no longer a safety concern.

G. PLACE AND PERIOD OF PERFORMANCE

1. Place of Performance – All work related to the components of this project shall be performed at the U.S Coast Guard Sector Houston/Galveston, 13411 Hillard St.

Houston, TX 77034

Page 1 of 2 SOURCE SELECTION SENSITIVE See FAR 2.101 and 3.104 "GOVERNMENT USE ONLY"

Labor Costs Base Period Labor Cost $7,800

Total Direct Labor $7,800

OTHER DIRECT COSTS (ODC's)

Equipment $0 Other $0

Total Other Direct Costs $0

TOTAL DIRECT COST $7,800

Profit Total $624.00 Profit Included ($624)

TOTAL ESTIMATED COST $7,800

REQUIREMENT TOTAL ESTIMATED COST $7,800

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

Sector Houston- Galveston

PERIOD OF PERFORMANCE: 12 MONTHS

10/1/2020 - 09/30/2021

Page 2 of 2 SOURCE SELECTION SENSITIVE See FAR 2.101 AND 3.104 "GOVERNMENT USE ONLY

LABOR COSTS

Labor Category Pay rate Monthly Total Service Maintenance $650.00 1.0 $650.00

Total Direct Labor 1.0 $650.00

Equipment Amount N/A $0.00

$0.00

$0.00 Equipment $0.00

Other Amount Fringe Benefits $0.00

Uniforms $0.00

Accounting/Payroll $0.00

Total Other $0.00

Total Other Direct Costs $0.00

TOTAL DIRECT COST $7,800.00

BASE PERIOD TOTAL ESTIMATED COST $7,800.00

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) DETAIL

Sector Houston- Galveston

BASE PERIOD

PERIOD OF PERFORMANCE: 12 MONTHS