S63500 000 10678 AE RFP Final.pdf

INTERMEDIATE

REQUEST FOR PROPOSALS

Related Services for the Archaeological Survey of White River WLA East Cascades Oak Partnership (ECOP)

Treatment Areas

STATE OF OREGON

DEPARTMENT OF ADMINISTRATIVE SERVICES

PROCUREMENT SERVICES

RFP No: S-63500-00010678 Issuance Date: June 13, 2024

PROPOSALS DUE: July 2, 2024, NOT LATER THAN 3:00 PM] (PST)

LATE PROPOSALS WILL NOT BE ACCEPTED

RFP Issue Date: See “Available Date” for this RFP in OregonBuys Proposal/Quote Due Date: See “Bid Opening Date” and time for this RFP in OregonBuys.

Purchaser/Single Point of Contact: See “Purchaser” and “Info Contact” for this RFP in OregonBuys.

TABLE OF CONTENTS

1.00 GENERAL INFORMATION

DAS AE & Related Services RFP Template 7-20-23

1.01 INTRODUCTION AND PUBLIC NOTICE

1.02 OREGONBUYS

1.03 OBTAINING RFP DOCUMENTS

1.04 RFP ATTACHMENTS

1.05 SOLICITATION SCHEDULE

1.06 PREPROPOSAL CONFERENCE

1.07 SINGLE POINT OF CONTACT (“SPC”)

1.08 STATEMENT OF DEI VALUES

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

2.02 APPLICABLE LAW

2.03 PROCUREMENT METHOD –PROFESSIONAL SERVICES

2.04 DEFINITIONS

2.05 PROPOSER CERTFICATION

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 GENERAL BACKGROUND AND PROJECT DESCRIPTION

3.02 SERVICES SOUGHT

3.03 CONTRACT PHASES

3.04 PERFORMANCE SCHEDULE

3.05 CONTRACT DURATION

3.06 FUNDING SOURCE

3.07 PROJECT REQUIREMENTS/DESIGN REQUIREMENTS

3.08 SILENCE OF SPECIFICATION

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 SOLICITATION PROTESTS AND RQUESTS FOR CLARIFICATION OR

CHANGE

4.02 DISPUTES

4.03 COST OF PREPARATION OF PROPOSAL

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

4.05 FIRM OFFER

4.06 PROPOSAL FORMAT AND CONTENTS

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

4.08 PUBLIC OPENING

5.00 EVALUATION AND SELECTION

5.01 RESPONSIVENESS REVIEW

5.02 CLARIFICATION OF RESPONSES

5.03 MINOR INFORMALITIES

5.04 POINT AND SCORE CALCULATIONS

5.05 PRICE PROPOSAL EVALUATION RESERVED

5.06 INTERVIEWS AND PRESENTATIONS [Reserved]

5.07 SCORING AND RANKING OF PROPOSERS; DETERMINATION OF

APPARENT SUCCESSFUL PROPOSER

5.08 SELECTION NOTICE AND PROTEST OF PROPOSER SELECTION

6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 RESPONSIBILITY DETERMINATION

6.02 APPARENT SUCESSFUL PROPOSER SUBMISSION REQUIREMENTS

6.03 CONTRACT

6.04 SUBSEQUENT NEGOTIATIONS

7.00 CERTIFIED FIRM PARTICIPATION (ORS 200.005 to 200.075; ORS 200.160 to

200.200; ORS 279A.105)

1.00 GENERAL INFORMATION

1.01 INTRODUCTION AND PUBLIC NOTICE

The Oregon Department of Fish and Wildlife (“Contracting Agency”) is seeking Proposals from Professional Services Consultants to provide Architectural & Engineering services in support of the Archaeological Survey of White River WLA East Cascades Oak Partnership (ECOP) Treatment Areas project. Contracting Agency is issuing this RFP under its authority as set forth in ORS 279C.110 for architectural and engineering (A&E) services.

The White River Wildlife Area (WRWA) covers a land base of nearly 30,000 acres east of the Cascade Mountains in southern Wasco County. Most of these acres encompass mixed pine and oak woodlands, and the entirety of the wildlife area is in priority oak habitat within ECOPs conservation strategy area. Management of the WRWA is guided by three primary goals: 1) to minimize or alleviate damage to adjacent private agricultural crops by black-tailed deer and Rocky Mountain elk; 2) to protect, enhance, and restore habitats to benefit native wildlife and desired game species, and; 3) to provide a variety of wildlife oriented recreational and educational opportunities to the public. Due to limited funding, staff, and resources, previous and historical management of the wildlife area was heavily focused on structural improvements, agricultural food plots for wintering wildlife, and small-scale restoration activities.

Task 1 of the included scope of work is for conducting an archaeological pedestrian survey of priority restoration areas within the White River Wildlife Area, totaling 5,050 acres. An optional Task 2 includes an additional 2,586 acres of supplemental survey areas. ODFW will determine whether to execute both Tasks or only Task 1 during bid review.

Additional details on the Scope of the Services are described in the Section 3.02 (Services Sought) of this RFP and in Exhibit A of the Sample Contract attached. The Project is described in more detail in Section 3.01 of this RFP.

Owner anticipates the award of one (1) Contract from this RFP.

See Section 3.05 (Contract Duration) and Section 6.03 (Contract) for additional information.

Definitions are located in Section 2.04.

1.02 OREGONBUYS

1.02.1 Electronic Procurement System.

This solicitation is being conducted through OregonBuys, an electronic procurement as authorized by OAR 125-247-0330 (E-Procurement).

1.02.2 Registration Required.

All vendors must be registered in OregonBuys to do business with the state.

Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website (https://oregonbuys.gov/bso).

For registration assistance see vendor registration guidance (https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf)

Vendors are responsible for ensuring that their vendor registration and information is current and correct in OregonBuys. Contracting Agency shall not be responsible for defective registration or incorrect vendor information.

1.02.3 User Guides.

See(https://www.oregon.gov/Agency/Business/Procurement/Pages/HowTo.aspx) for quick reference information regarding common questions from vendors when using OregonBuys.

1.02.4 Electronic Signatures.

By submitting a Proposal to this RFP, the Proposer (and if selected for award, also as the Consultant) agrees with the Contracting Agency that signatures, and other forms of authorized representative certification, showing on documents submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and bind the signing party and are intended to be and can be relied upon by the parties.

1.02.5 Failure of Electronic Procurement System

Per OAR 125-247-0330(6) in the event of a failure of an Electronic Procurement System that interferes with the ability of a Person to submit Electronic Submittals, to protest or to otherwise participate in the procurement, Contracting Agency may cancel the procurement or may extend the date and time of receipt of Electronic Submittals by providing notice of the extension immediately after the Electronic Procurement System becomes available.

1.02.6 Technical Difficulties; Late Submission

Larger files may take additional time to upload to OregonBuys. Proposers are responsible for allowing sufficient time to navigate the OregonBuys system, upload files, and finalize and submit its Proposal via OregonBuys prior to the Bid Opening Date.

https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf https://www.oregon.gov/odot/Business/Procurement/Pages/HowTo.aspx

If technical difficulties occur that are of no fault of the Proposer that prevent submission of a Proposal via OregonBuys, the Proposer may notify the SPC in writing, via email, immediately to describe the difficulties encountered and to seek SPC approval of an alternative submission method.

As circumstances warrant, SPC may, at its discretion, allow for an alternative Proposal submission method.

A Proposal received after the Bid Opening Date is considered late and late submissions due to any reason will not be accepted.

1.03 OBTAINING RFP DOCUMENTS

The RFP and attachments are published in the State of Oregon’s electronic eProcurement system OregonBuys at https://oregonbuys.gov/. Documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Amendment(s) published in OregonBuys.

Prospective Proposer is solely responsible for regularly checking OregonBuys to determine whether or not any Amendment(s) have been issued. Amendment(s) are incorporated into the RFP by this reference.

1.04 RFP ATTACHMENTS

The following are attachments to this RFP:

ATTACHMENT A--SAMPLE CONTRACT

ATTACHMENT B--PROPOSER INFORMATION AND CERTIFICATIONS FORM

ATTACHMENT C—RESERVED

ATTACHMENT D--CERTIFIED DISADVANTAGED BUSINESS FORM AND OUTREACH PLAN

ATTACHMENT E-- RESPONSIBILITY INQUIRY FORM

ATTACHMENT F--REFERENCE QUESTIONNAIRE [Reserved]

In addition to the provisions set forth and linked within the RFP, the RFP incorporates by this reference the information published on the OregonBuys “Bid Solicitation” page for this RFP, including but not limited to:

• Details entered in the Header Information section;

• All RFP attachments, “Amendments” (if any), and any other files linked in the File

Attachments and Form Attachments subsections; and

• Information, if any, entered in the “Questions” and “Item Information” sections.

1.05 SOLICITATION SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. “N/A” denotes that event is not applicable to this RFP.

Schedule Item Date Deadline for Proposer questions 10 calendar days prior to the Bid Opening Date in

OregonBuys Bid Solicitation page for this RFP

Deadline for RFP protests 10 calendar days prior to the Bid Opening Date and time in OregonBuys Bid Solicitation page for this RFP

Proposal submittal deadline See “Bid Opening Date” and time in OregonBuys Bid Solicitation page for this RFP

Proposal Opening July 2, 2024 3:00 PM

Completion of Proposal evaluations Estimated 7calendar days after Bid Opening

Intent to award notice Estimated 3 business days after all scoring complete

Deadline for selection protest No later than 7 calendar days after intent to award notice

*Negotiations completed Estimated 30 calendar days after intent to award notice

Contract execution Estimated within 7 calendar days of negotiation completion

* Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to accommodate the negotiation schedule above if selected for intent to award. See Section 6.03.2 Negotiations.

1.06 PREPROPOSAL CONFERENCE (Reserved)

Contracting Agency will not conduct a pre-Proposal conference for this RFP.

1.07 SINGLE POINT OF CONTACT (“SPC”)

The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.

Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether about the technical requirements of the RFP, contractual requirements, the RFP process, or any other provision.

1.08 STATEMENT OF DEI VALUES. The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Proposals for this contracting opportunity.

2.00 SOLICITATION INFORMATION AND REQUIREMENTS

2.01 PROCUREMENT AUTHORITY

Contracting Agency is conducting this RFP according to its authority under ORS 279A.050(4)(c).

2.02 APPLICABLE LAW.

This RFP and any resulting Contract are governed by Oregon Law. The Services subject to this RFP are “Professional Services” as defined in ORS 279C.100(2).

Specific laws and rules that govern the solicitation process are found in Oregon Revised Statues (ORS Chapters 279A and 279C), and Administrative Rules of the Oregon Department of Administrative Services (OAR Chapter 125 Division 246 and OAR Chapter 125 Division 248). The RFP and resulting Contract may be subject to other laws and rules.

2.03 Procurement Method – Professional Services.

2.04 DEFINITIONS

In addition to terms defined elsewhere in this RFP, the following definitions apply to this RFP.

Terminology specific to the OregonBuys system may be found at:

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

For purposes of this RFP:

“Agency” refers to the Agency that the procurement is being conducted on behalf of;

“Amendment” as used in OregonBuys means “Addendum or “Addenda”, as defined in OAR 125- 246-0110(1);

“Business Days” means 8:00 a.m. to 5:00 p.m., Pacific Time, Monday through Friday, excluding State of Oregon holidays;

“Bid Opening Date” means “closing” as defined in OAR 125-246-0110(26). Proposal “Opening” as defined in OAR 125-246-0110(99) will immediately follow;

“Calendar Days” means any day appearing on the calendar, whether a weekday, weekend day, national holiday, State of Oregon holiday or other day;

“Certified Firm” or “Certified Small Business” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity as “disadvantaged business enterprise”, “minority-owned business”, “woman-owned business”, “emerging small business” or “a business that a service-disabled veteran owns”;

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

“COBID” means Certification Office for Business Inclusion and Diversity;

“Contracting Agency” means the Department of Fish and Wildlife;

“Days” means calendar days, unless Business Days is specified;

“DEI” means diversity, equity, and inclusion as described in Executive Order No. 22-15; ‘

“Professional Services” means architectural, engineering, photogrammetric mapping, transportation planning or land surveying services that must be procured using qualifications-based selection procedures [see ORS 279C.100 and ORS 279C.110];

“Project” means the constructed facility or other improvement that Consultant has been retained to design or provide services for.

"Proposal" (referred to as “Quote” in OregonBuys) means a written response to a Request for Proposals;

“Proposers” – (referred to as “Vendor” in OregonBuys) All firms submitting Proposals are referred to as Proposers in this document; after negotiations, an awarded Proposer will be designated as “Consultant”;

“Qualifications Based Selection” or “QBS” means evaluation and scoring of Proposals based on qualifications, experience and project approach, without considering cost.

“Related Services” has the meaning provided in ORS 279C.100;

“RFP” means Request for Proposal (referred to as “Bid Solicitation” in OregonBuys);

“Scope of Work” means the general character and range of Services and supplies needed, the work’s purpose and objectives, and an overview of the performance outcomes expected by Contracting Agency;

“Services” means the services to be performed under the Contract;

“State” means State of Oregon;

“Statement of Work” or “SOW” means the specific provisions in the final Contract which set forth and defines in detail (within the identified Scope of Work) the agreed-upon objectives, expectations, performance standards, Services, deliverables, schedule for delivery and other obligations.

“Vendor” is a term used in OregonBuys and means any form of business entity registered in OregonBuys.

“Writing” means letters, characters and symbols made in electronic form or inscribed on paper and intended to represent or convey particular ideas or meanings.

Note: Though not defined, the terms “subconsultant” and “subcontractor” are used interchangeably in this document.

2.05 Proposer Certification

By participating in the procurement process and submitting a Proposal for Services, Proposer must abide by all requirements and provide all certifications listed herein and in the Proposer Information and Certifications Form (Attachment B). Any Proposal that is received conditioned on Contracting Agency’s acceptance of any other terms and conditions or rights to negotiate will be rejected.

3.00 PROJECT INFORMATION AND SERVICES SOUGHT

3.01 GENERAL BACKGROUND AND PROJECT DESCRIPTION

The East Cascades Oak Partnership (ECOP) works on the east slopes of the Cascades in Oregon and Washington from the Yakama Indian Reservation in the north to the Warm Springs Indian Reservation in the south, implementing strategic conservation to protect and restore priority Oregon white oak systems. In the 2016 Oregon Conservation Strategy, oak woodlands were identified as one of 11 strategy habitats of conservation concern in Oregon and are one of 7 conservation priorities for the Oregon Water Enhancement Board (OWEB). The East Cascades Oak Partnership (ECOP) is implementing a conservation strategy for Oregon white oak systems on the east slopes of the Cascades where biodiversity and climate resilience are threatened by fire suppression, overgrazing, management uncertainty, and development. In 2022, OWEB awarded ECOP a Focused Investment Partnership (FIP) Implementation Grant, which focuses resources in the Columbia River Gorge and a Wasco County corridor over three biennia.

The White River Wildlife Area (WRWA) covers a land base of nearly 30,000 acres east of the Cascade Mountains in southern Wasco County. Most of these acres encompass mixed pine and oak woodlands, and the entirety of the wildlife area is in priority oak habitat within ECOPs conservation strategy area. Management of the WRWA is guided by three primary goals: 1) to minimize or alleviate damage to adjacent private agricultural crops by black-tailed deer and Rocky Mountain elk; 2) to protect, enhance, and restore habitats to benefit native wildlife and desired game species, and; 3) to provide a variety of wildlife oriented recreational and educational opportunities to the public. Due to limited funding, staff, and resources, previous and historical management of the wildlife area was heavily focused on structural improvements, agricultural food plots for wintering wildlife, and small-scale restoration activities.

In recent years, management has pivoted to a greater focus on landscape scale restoration activities. This has included but is not limited to secondary canopy thinning to reduce fuel loads and open oak habitat, invasives control, and restoration plantings. These activities are implemented in coordination with other agencies, partners, and shared goals. Even in coordination with these groups, limitations still exist for effective habitat management. Removing barriers to restoration implementation, particularly those that make it difficult to take advantage of emergent funding, will help advance landscape scale restoration.

One of the largest barriers to restoration implementation at WRWA has been the lack of adequate historic property inventories. ODFW has secured funding from OWEB through the East Cascades Oak Partnership (ECOP) and U.S. Fish & Wildlife Service to implement cultural resources review on several thousand acres of the WRWA to support future fuels reduction, thinning, and conifer removal to restore oak woodlands and lower risk of catastrophic fire caused by a century of fire suppression and intensifying drought.

The proposed survey will support multiple restoration projects within the wildlife area. It is anticipated that many of these will not use federal funds, however, some of the proposed undertakings may utilize U.S. Fish & Wildlife Service or U.S. Forest Service funds.

TASK(S)

General Stipulations Task 1 of the included scope of work is for a pedestrian survey of priority restoration areas within the White River Wildlife Area, totaling 5,050 acres.

An optional Task 2 includes an additional 2,586 acres of supplemental survey areas. ODFW will determine whether to execute both Tasks or only Task 1 during bid review. Because of this, submitted proposals should itemize costs separately for each Task.

Rights of Entry. The survey area is on lands owned by ODFW. The consultant shall coordinate with primary agency contacts regarding field dates and provide one-week notice prior to conducting fieldwork.

Professional Qualifications. The following archaeological tasks must be overseen by professional staff who meet the Secretary of the Interior's professional standards for Archaeology (36 CFR 61, Appendix A) and have demonstrated experience in the Columbia Plateau cultural area. Curricula Vitae of Principal Investigators and Field Supervisors will be included with bid proposals.

Field & Report Standards. Investigations for all tasks must comply with the most recent version of SHPO Guidelines for Conducting Field Archaeology in Oregon. Archaeological reports must also comply with the most recent SHPO Guidelines for Reporting on Archaeological Investigations.

Deliverables. Final reports will be submitted in .pdf format and will include a SHPO Report Cover Page. ArcGIS data (see below) and all other documents necessary for online SHPO submittal through GoDigital will be included. Site and isolate forms will be submitted separately from the report. No hardcopies of deliverables are required.

Data Collection. Spatial data files of sites (polygons), isolates (points), linear features (polygons or polylines), and survey areas (polygons) will be submitted with the final report. Metadata must clearly indicate site trinomials (or temporary site numbers), and isolate numbers consistent with naming nomenclature in report. Acceptable formats unless otherwise agreed are shapefiles, file geodatabases, and ArcPro .lyrx files. Spatial data must be collected on devices with a minimum accuracy of fifteen feet.

Inclement Weather. The White River Wildlife Area typically has snow from late November until early March. It is highly recommended that the consultant contact primary contacts (wildlife area manager) for weather conditions prior to surveying in fall or winter.

Travel Costs. Per diem, lodging, and travel costs will be billed at the standard government rate.

Tribal Outreach. The Consultant shall contact the cultural resource departments of Tribes about traditional cultural properties and properties of religious or cultural significance that may be present within project areas. Contact information can be provided by agency contacts if needed and upon request.

3.02 SERVICES SOUGHT

Task 1 of the included scope of work is for a pedestrian survey of priority restoration areas within the White River Wildlife Area, totaling 5,050 acres.

An optional Task 2 includes an additional 2,586 acres of supplemental survey areas. ODFW will determine whether to execute both Tasks or only Task 1 during bid review.

Complete archaeology survey areas for both tasks are summarized in the tables below. The location of survey areas are also incorporated in the attached figures. All survey areas for Tasks 1 and 2 are located within the White River Wildlife Area near Tygh Valley, Oregon. Shapefiles of parcel survey areas are also included.

All parcels are accessible by road with an all-wheel drive vehicle.

Table 1. Parcels within the Task 1 ECOP Survey Area.

Parcel Name Acres Township, Range, Sec�on Gate Creek 238 T4S, R12E, S31 Crawford/Mayfield 1,252 T4S, R12E, S18, 19, 20, 29, 30 Stockton to 3 Mile 1,466 T4S, R11E, S11, 12; T4S, R12E, S7, 18 North Badger 1,489 T3S, R12E, S27, 34, 35 Upper Clark Mill 62 T3S, R12E, S3, 10 Baker Pond 543 T2S, R12E, S4, 5 Task 1 Total Acres 5,050

Table 2.Parcels within the Task 2 ECOP Survey Area.

Parcel Name Acres TRS Hazel Hollow 1,809 T5S, R11E, S2, 3, 4, 9 Litle Badger 777 T3S, R12E, S30, 31

Task 2 Total Acres 2,856

Excavation Permit All Task 1 and Task 2 survey areas are on property owned by the Oregon Department of Fish and Wildlife. An excavation permit is not required because the proposed tasks do not require excavation and are not located on federal property.

The Services and associated deliverables for the prospective Contract are further described in Exhibit A, Statement of Work of the Sample Contract (RFP Attachment A).

3.03 Contract Phases.

Contracting Agency anticipates the contracted Services will be performed in the following phases in support of the Project:

Phase I – Task 1.0 Baseline Archaeological Survey of Priority Survey Parcels Consultant shall conduct background research and pedestrian survey of 5,050 acres within the White River Wildlife Area. All work will adhere to parameters described in the scope of work.

A context study has been previously completed of the entire wildlife area, including georeferenced historic USGS topo maps, 1951 aerials, and geodatabase of historic structures and features throughout the wildlife area. The geodatabase and georeferenced files will be provided by ODFW upon award of the contract. The context study is available on OARRA (Biblio 32172).

Subtask 1.1 Literature Review Consultant shall conduct record searches and literature review for the APE and a one-mile radius, prior to any fieldwork. Consultant shall, at a minimum, examine the following databases and documents:

• Reports, current bibliographies, and site/survey records accessible in the SHPO online Historic Sites Database and Archaeological Database and the Oregon Archaeological Records Remote Access (OARRA);

• ODFW Historic Records, including White River Context Study Files (through agency contacts listed above);

• Historic Maps (General Land Office maps; Historic Topographic maps; Sanborn Fire Insurance Maps);

• General Land Office Patents (https://glorecords.blm.gov);

• Lidar, if available through DOGAMI (https://www.oregongeology.org/lidar/);

• USGS Historic Aerials (https://earthexplorer.usgs.gov/); and

• Other records archives (i.e. historical societies; tribal archives, public and university libraries) and documents as appropriate

Subtask 1.2 Pedestrian Survey Consultant shall conduct pedestrian surveys within the designated survey areas and must include all portions of survey areas with less than thirty percent slopes. If physical obstructions preclude survey of any other areas then justification of excluded areas will be included in report.

Pedestrian survey methods must be consistent with the latest updated Oregon SHPO guidelines. The recommended maximum spacing of transects will be 20 meters apart and may vary depending on terrain features and/or ground visibility. Consultant shall determine transect spacing based on professional judgment to ensure that all probable site locations are discovered. All cultural resources observable on the surface and in exposed subsurface profiles must be identified and recorded.

Subtask 1.3 Archaeological Baseline Report Consultant shall prepare a Baseline Report that must contain the following:

• A completed Oregon SHPO Archaeological Report Cover Page

• A purpose statement and full project description including:

- Location and legal description

- Proposed construction activities

- Defined APE and APE map

- Total acreage of impact area

• A detailed context statement of the APE including:

- General Environmental Description

- Historic context

- Ethno-historic information where relevant and available

• Results of background research including:

- Summary of previous archaeological research completed within one mile of

APE

- Summary of recorded archaeological features within one mile of APE

- Results of subtask 1.1 (literature review) including a summary of previously recorded archaeological sites and potential historic properties identified from historic documents within the APE

• A summary of archaeological survey and study including:

- Description of pedestrian survey methods including date of survey, types of transects used, and names and duties of personnel conducting the survey

- Findings of pedestrian survey including ground conditions (percent visibility) and difficulties encountered, if any

- Identification of areas of high and low probability for archaeological resources within APE

• A final summary including recommendations, that must include a discussion of the site(s) and isolates identified and whether or not they potentially meet National Register of Historic Places (NRHP) criteria (A-D) and maintain integrity.

• A Determination of Eligibility must be made for small historic sites (less than 25 artifacts) and isolates with no subsurface component. The determination must include a discussion on boundaries (vertical and horizontal), integrity (all seven aspects), statement of significance, and discussion of the NRHP Criteria.

• Location map at an appropriate scale showing APE; and representative digital images of current conditions within APE.

• An artifact catalogue, including representative photographs of sites, features, and isolates.

• List of references cited.

• Site forms and isolate forms for newly discovered archaeological sites and isolates will be submitted separately from the main report. Consultant shall also complete the SHPO Online Site Form, including all required maps.

Phase II – Baseline Archaeological Survey of Supplemental Survey Areas (Optional) If executed, the consultant shall conduct background research and pedestrian survey of 2,586 acres within the White River Wildlife Area. All work will adhere to parameters described in the scope of work.

• The consultant shall complete a Subtask 2.1 Literature Review, Subtask 2.2 Pedestrian Survey, and Subtask 2.3 Archaeological Baseline report of supplemental survey areas following the same criteria outlined for priority survey areas in Task 1. The consultant will complete a single deliverable report that includes both Task 1 and Task 2 survey areas.

The resulting contract is anticipated to include Phase I. The Contracting Agency may, at its discretion:

• Amend the Contract to add the next phase (or various elements), or

• Elect to complete subsequent phase tasks with in-house staff, or

• Assign subsequent phase tasks to another consulting firm.

Each added phase will require an amendment to the Contract.

3.04 Performance Schedule.

• Contract to be executed on or near July 1, 2024.

• Provide one-week notification of field dates to primary contacts prior to fieldwork.

• Email summary of results of fieldwork within fifteen calendar days of fieldwork completion.

• Draft report (in WORD or PDF format) to primary contacts no later than May 30, 2025.

• Fifteen-day agency review period of draft report.

• Final report to agency contacts within fifteen days of receipt of agency comments.

• Contract to end June 30, 2025.

• Final billing within 30 days of contract end date.

Deliverables Deliverable report(s) shall be consistent with descriptions in task orders. Consultant shall provide:

• Email summary of results of fieldwork within fifteen calendar days of fieldwork completion. The email summary will include maps and shapefiles of newly and previously recorded resources within survey areas.

• Draft Report (in WORD or PDF format) to primary contacts no later than May 30, 2025.

• Final Report (in PDF format) to primary contacts within fifteen days of receipt of agency comments

3.05 Contract Duration:

The resulting Contract is anticipated to be effective by July/2024 and terminate June/2025.

Contingent upon Contracting Agency’s need and Consultant’s performance, Contracting Agency may elect to amend the Contract for additional time as necessary. The successful Consultant shall perform its obligations through final completion of all Services required under the Contract, and through completion of all warranty work for the public improvement or public works Project, if applicable, unless the Contract is terminated or suspended.

3.06 Funding Source(s):

Federal funding: Federal funding: U.S. Department of Interior, Pittman Roberts Wildlife Restoration Act Grant No. F23AF02845-00and associated procurement and contracting requirements.

See Attachment A, Exhibit D of contract for additional terms and conditions.

3.07 Project Requirements/Design Requirements

3.07.1 Use of Recycled Products

Successful Proposer shall use recyclable products to the maximum extent economically feasible in the performance of the Services, pursuant to OAR 125- 246-0321.

3.08 Silence of Specification

The apparent silence of this scope of work, any specifications and any supplemental specifications as to any detail, or the apparent omission from one of these areas of a detailed description concerning any point, shall be regarded as meaning that only the best commercial and industrial practice is to prevail and that only materials and workmanship of first quality are to be used.

Services not specifically mentioned in the RFP, but which are necessary to provide the functional capabilities described by the Proposer, must be itemized in the Proposal.

4.00 PROCUREMENT PROCEDURES AND REQUIREMENTS

4.01 REQUESTS FOR CLARIFICATION; SOLICITATION PROTESTS/ REQUESTS

FOR CHANGE

A. Requests for Clarification. Any Proposer may make a request for clarification of RFP terms or requirements or information. Requests for clarification must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule. Clarifications, whether verbal, in Writing, or included in an Amendment as a “clarification,” will be issued at the discretion of the SPC and do not change contractual terms, or procurement requirements. If a request for clarification raises an issue that Contracting Agency determines should be handled by formally amending the RFP, Contracting Agency will do so only by announcing such a change in an Amendment posted on OregonBuys, not through information identified as “clarification.”

B. Solicitation Protests/Requests for Change. Prospective Proposers may submit a written protest of anything contained in this RFP and may request a change to any provision, specification or Contract term contained in this RFP. Protests and requests for change of any provision, specification or Contract term must be submitted in writing (via e-mail) to the SPC no later than the deadline for RFP protests set forth in RFP section 1.05, Solicitation Schedule. Contracting Agency will not consider any protest to this RFP or request for change of any provision, specification or Contract term submitted after this deadline. Each protest and request for change must include the reasons for the protest or request (supported by factual documentation) and any proposed changes to this RFP provisions, specifications, or Contract terms.

Contracting Agency will resolve all timely protests submitted in accordance with OAR 125- 248-0240. Contracting Agency will address all timely submitted requests for change within a reasonable time following Contracting Agency’s receipt of the request and once addressed, will promptly issue a written decision on the request via OregonBuys.

The foregoing procedures and deadline shall also apply to protests and requests for change respecting the contents of an amendment to this RFP, unless the amendment specifies a different deadline.

4.02 DISPUTES

In case of any doubt or differences of opinion as to the items or Service to be furnished hereunder, or the interpretation of the provisions of the RFP, the RFP on file with Contracting Agency shall govern and the decision of the State of Oregon shall be final and binding upon all parties.

4.03 COST OF PREPARATION OF PROPOSAL

Proposer is responsible for all costs incurred in Proposal preparation and participation in the Proposal evaluation, Award and Contract negotiation processes.

4.04 OREGON PUBLIC RECORDS LAW; CONFIDENTIAL OR PROPRIETARY

INFORMATION

This RFP, and one copy of every Proposal received in response to it, together with copies of all documents pertaining to the award of the Contract(s), shall be kept by Contracting Agency and made a part of Contracting Agency’s records. Proposals shall be open to public inspection in accordance with ORS 279C.107.

If a Proposer believes that any portion of a Proposal contains any information that may be considered exempt from disclosure as a trade secret under ORS Chapter 192.345(2) or ORS 646.461(4), or under other grounds specified in Oregon Public Records Law, ORS 192.311 through 192.478, the Proposer must clearly designate the portions of its Proposal that Proposer believes are exempt from disclosure, along with a justification and citation to the authority relied upon. Identifying the Proposal, in whole, as a trade secret, confidential or otherwise exempt from disclosure is not acceptable. Proposers are cautioned that cost information submitted in response to an RFP is generally not considered a trade secret under Oregon Public Records Law. If Proposal fails to identify the portions of the Proposal that Proposer believes are exempt from disclosure, Proposer is deemed to have waived any later claim of an exemption or request for non-disclosure of that information.

Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Proposer is advised to consult with legal counsel regarding disclosure issues.

The State and Contracting Agency will not be liable for any disclosure or release of information that Proposer considers to be exempt from disclosure if required by applicable law or court order. The State and Contracting Agency shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

4.05 FIRM OFFER

Submission of a Proposal constitutes Proposer’s affirmation that all terms and conditions of the Proposal constitute a binding offer that shall remain firm for a period of no less than ninety (90) days from the Proposal Due Date and Time specified on the cover page of this RFP.

4.06 PROPOSAL FORMAT AND CONTENTS

All Proposal documents requiring Signature must be signed by an authorized representative of the Proposer. The Proposal documents received by Contracting Agency may contain “Electronic Signatures”. Contracting Agency reserves the right at any time to require the submission of the hard copy originals of any documents included in the Proposal.

Proposals must be submitted through the OregonBuys system as described in more detail in section 1.02 of this RFP. No oral, telephone, e-mail or facsimile Proposals will be accepted.

Proposals must not exceed [10] pages. Any pages exceeding the maximum number of pages shall not be evaluated. If there is any question as to format requirements contact the SPC for clarification.

Proposer shall provide required information on the forms specified in this RFP. Any information Proposer submits that is not required to be included on forms prescribed by this RFP must be formatted in the manner called for in this RFP and submitted on Proposer’s letterhead.

Proposals must be prepared providing a concise description of the Proposers’ ability to meet the requirements of this RFP. Emphasis should be placed on completeness, clarity and organization.

Proposals must be arranged and organized in separate sections according to the Proposal evaluation criteria requirements listed below in Section 5.04, Point and Score Calculations.

4.07 MODIFICATION OR WITHDRAWAL OF PROPOSAL

If a Proposer wishes to withdraw or make modifications to a submitted Proposal, Proposer must do so through OregonBuys, using the “Withdraw Quote” button prior to the Proposal Due Date and Time stated on the Cover Page for this RFP.

4.08 PUBLIC OPENING

A public Opening will not be held on the date and time listed in the Schedule set forth in Section

1.05. Only the name of the Proposer will be read at the Opening, no other information will be made available at that time.

5.00 EVALUATION AND SELECTION

Contracting Agency will evaluate Proposals in accordance with the evaluation procedures set forth in OAR 125-248-0210 and this RFP.

Responsive Proposals (see Section 5.01) will be forwarded to an evaluation committee that will independently review, score and rank Proposals according to the Evaluation Criteria set forth in Section 5.04. Evaluators will independently judge the merits of the Proposals by comparing the requirements and criteria stated in this RFP with the responsiveness and the relevance of experience/qualifications presented in the Proposal.

The outcome of the evaluation process may, in Contracting Agency’s sole discretion, result in:

(a) notice to Proposer(s) of selection for Contract negotiation and possible award; or (b) cancellation of this RFP and either re-issuance of this RFP in the same or revised form or no further action by Contracting Agency with respect to this RFP. Alternatively, Contracting Agency may determine it will take further steps to gather additional information for evaluation (e.g. notice of interviews, requesting clarification).

Contracting Agency may reject any or all Proposals and may cancel this RFP at any time if doing either would be in the public interest as determined by Contracting Agency. Contracting Agency is not liable for any costs a Proposer incurs while preparing or presenting the Proposal or during further evaluation stages. All unreturned Proposals submitted in response to this RFP will become property of Contracting Agency and part of the public file.

5.01 Responsiveness Review.

Proposals must be considered responsive for further evaluation. A Proposal received prior to the Bid Opening Date will be reviewed by the SPC to determine if it responsive to the requirements set forth in this RFP. If the Proposal is unclear, the SPC may request clarification from Proposer (See Section 5.02, Clarification of Responses). If the SPC finds the Proposal non-responsive, the Proposal may be rejected; however, Contracting Agency may waive minor informalities (see Section 5.03, Minor Informalities).

5.02 Clarification of Responses.

Contracting Agency reserves the right to request clarification of any item in a Proposal to properly evaluate the Proposal. All requests for clarification and responses shall be in writing. A response to a clarification request may only clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal. Clarifications cannot be used to supplement or rehabilitate a non-responsive Proposal. Except for requests and responses related to a clarification necessary to evaluate whether a Proposal has met minimum requirements, all requests for clarification and responses will be provided to each selection committee member.

5.03 Minor Informalities.

Contracting Agency, in its sole discretion, may waive minor informalities or allow a Proposer to correct them. Minor informalities are: (1) matters of form rather than substance when evident in the Proposal, or (2) insignificant mistakes that can be waived or corrected without prejudice to other Proposers.

Examples of minor informalities include Proposer’s failure to:

• Submit the required number of originals or copies, or both, of Proposals

• Sign the Proposal in the designated block provided an authorized signature appears elsewhere in the Proposal evidencing an intent to be bound.

5.04 POINT AND SCORE CALCULATIONS.

Each responsive proposal will be evaluated and scored by an evaluation committee as set forth in this Section. Available points are shown in the evaluation criteria section below. Evaluation Committee members may change and Contracting Agency may have additional or fewer evaluators for optional rounds of competition. Evaluators will assign a score for each evaluation criterion listed below up to the maximum points available. The SPC will then average all the evaluator scores for each evaluation criterion.

Evaluation Criteria 1.) Cover Letter

Available Points: 5

The Cover letter should address the Proposer’s willingness and commitment, if selected to provide the services offered and a brief description of why the Proposer believes it should be selected. The letter should include the name of the firm and the name, title, telephone number, and email address of the individual(s) authorized to represent the Proposer with respect to the RFP, Proposal, and any resulting contract negotiations. The letter must be signed by the Proposer, if an individual, or a legal representative of the Proposer’s entity authorized to bind the entity in contractual matters. The letter must include a statement that Proposer agrees to accept the terms and conditions of the contract provisions.

2.) Proposer Experience, Key Personnel and Qualifications

Available Points: 30

The archaeological tasks must be overseen by professional staff who meet the Secretary of the Interior's professional standards for Archaeology (36 CFR 61, Appendix A) and have demonstrated experience in the Columbia Plateau cultural area. Curricula Vitae of Principal Investigators and Field Supervisors will be included with bid proposals.

Proposer should provide an overview of Proposer’s experience and qualifications with respect to the delivery of the Services described in this RFP. Proposer should list individual team members and subconsultant team members the Proposer proposes to assign to or utilize for the Services. Proposer should provide relevant information for each of the proposed team members, including names of staff and position, professional qualifications, and relevant experience. Provide any applicable experience and certifications, and include a current resume for each (not to exceed two (2) pages each).

(Note – Resumes are not included in the Proposal page count).

3.) Understanding of Requested Services, Approach and Implementation

Available Points: 25

Proposer should describe its understanding of the intent and the requirements of the Services being requested in this RFP, the scope of the Services and its overall plan to complete the Services in support of the Project.

Proposer should describe the firm’s management and organizational structure, and how that structure aids the delivery of the Services sought – including the firm’s chain of command.

Proposer should describe its methods of coordinating and expediting all elements to meet delivery schedules without sacrificing quality. Proposer should describe its approach to adjusting schedules when needed, or adjusting its level of effort in order to meet a schedule while staying within a stated budget.

4.) Statement of Work

Available Points: 25

Utilizing the baseline document found in Exhibit A, Statement of Work of the Sample Contract (RFP Attachment A), Proposer should develop its proposed Statement of Work by adding sufficient detail to included items and eliminating those not needed. The Statement of Work should include and describe in sufficient detail all work and services required by this RFP, including Section 3.02 (Services Sought), and should address all design considerations and requirements described therein.

5.) DEI Values and Practices

Available Points: 5

Pursuant to Executive Order 22-15, Contracting Agency is considering Proposer’s DEI values and practices as part of this evaluation. Please describe Proposer’s DEI values and practices. Note: please do not include any information contained within the Certified Disadvantaged Business Form and Outreach Plan addressed in Section 7.0 and Attachment D to this RFP, as this evaluation criterion is separate and apart from that requirement. The Certified Disadvantaged Business Outreach Plan will not count towards the available points for this evaluation criterion.

6.) Required Forms:

Available Points: Pass/Fail

a. Proposer Information and Certifications Form (Attachment B to this RFP)

b. Certified Business Firm (“COBID”) Outreach Plan (Attachment D to this RFP)

c. Responsibility Inquiry Form (Attachment E to this RFP)

d. Price Proposal Form (Attachment C to this RFP]

e. Curricula Vitae of Principal Investigators and Field Supervisors

Note—Required forms are not included in the Proposal page count.

7.) Pricing

Available Points: 10

5.05 PRICE PROPOSAL EVALUATION.

Pricing must be submitted as instructed in the Price Proposal Form (Exhibit C). The price proposal will be scored by the SPC independently from the Evaluation

Committee and based on the following formula. The Proposal with the lowest price proposal must be awarded the maximum number of available points and the Proposals with higher price must be awarded a percentage of the maximum points awarded: (xx points maximum):

(L/X)Y = AP where L – Lowest Price Proposal among all Proposals X – Price Proposal being scored Y – Total points possible AP – Awarded points

5.06 INTERIEWS and PRESENTATIONS (Reserved)

5.07

SCORING AND RANKING OF PROPOSERS; DETERMINATION OF APPARENT

SUCCESSFUL PROPOSER

The SPC will determine the rank of each Proposal, with the highest score receiving the highest rank, and successive rank order determined by the next highest score. The scores for Proposer ranking and tentative award will be determined as follows:

• Total Evaluation Criteria Score = Total of all evaluator scores for a given Proposal, divided by the number of evaluators,

• Total Price Proposal Score

• Final Score = Total Proposal Score plus Total Price Proposal Score

5.08 SELECTION NOTICE and PROTEST OF PROPOSER SELECTION

Contracting Agency will notify all Proposers, through OregonBuys, of its selection status.

A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer may submit a written protest of the selection to the Contracting Agency no later than the date set forth in RFP Section 1.05. A Proposer submitting a protest must claim that the protesting Proposer is the highest ranked Proposer because the Proposals of all higher ranked Proposers failed to meet the requirements of the RFP or because the higher ranked Proposers otherwise are not qualified to perform the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services or Related Services described in the RFP.

Protests based on terms or requirements contained in this RFP – are solicitation protests (Section 4.01B) that must be submitted during the solicitation protest period described in Section 1.05 and will not be considered in Selection Protests.

Contracting Agency will resolve all timely submitted protests in accordance with OAR 125-248- 0240.

All costs of a protest shall be the responsibility of the protesting Proposer and undertaken at its expense. The State and Contracting Agency shall not be liable for any of the Proposer's costs or expenses incurred or related to filing the protest, on any basis, express or implied.

6.00 SELECTED PROPOSER REQUIREMENTS AND CONTRACT REQUIREMENTS

6.01 Responsibility Determination.

Prior to award, Contracting Agency will determine if an apparent successful Proposer is responsible, which may…