Amendment A0001 to RFQ S5121A23Q0004_Vehicle Toll Management.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to answer questions received from industry regarding RFQ S5121A-23-Q-0004; Update PWS section 3.5;

and Update Attachment 1 "Price and Schedule" Worksheet (see continuation sheet).

1. CONTRACT ID CODE P AGE OF P AGES

J 1 12

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X S5121A23Q0004

X 9B. DAT ED (SEE IT EM 11)

31-Mar-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing of fice.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. A MENDMENT/ MODIFICATION NO .

A0001

5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

04-Apr-2023

CODE

DCMA PROCUREM ENT CENTER

3901 "A" AVENUE, BLDG 10500

FORT LEE VA 23801

S5121A 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

S5121A23Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SF30 CONTINUATION SHEET

The purpose of this amendment is to provide answers to questions received from industry in response to RFQ S5121A23Q0004 for DCMA Vehicle Toll Management Services:

Question #1: Is there an incumbent contract or contractor associated to the requirement. If any, please provide the contractor’s name and contract number.

Answer #1: There is no incumbent. This is a new requirement.

Question #2: With regards to Attachment 1 (Price and Schedule Spreadsheet) to the RFQ, does the Toll Authority Fees CLIN/s include the actual toll charges?

Answer #2: Yes.

Question #3: If the toll service being provided has hardware and monthly services fees, which CLIN/s are those to be included within?

Answer #3: CLINs 0004, 1004 and 2004 were added so that interested offerors can enter any fees that are directly related to these CLINs.

Question #4: Since the Violation Fees CLINs is an unknown quantity and is not easily forecasted, how do you want this to be handled?

Answer #4: CLINs 0002, 1002 and 2002 have been changed to priced CLINs since DCMA entered a “Not to Exceed” amount for these CLINs, whereby the contractor is required to alert the Contracting Officer and COR when the invoiced amount hits 80% of the NTE CLIN amounts.

Update section 3.5, 2nd sentence from: “The online account shall contain monthly status reports identifying tolls, fees, violations, and costs associated with device replacements/new devices” to:

“The online account shall contain monthly status reports identifying tolls, fees, violations, and costs associated with devices to include device replacements and new devices.”

Update Attachment 1 “Price and Schedule” Spreadsheet to add CLINs 0004, 1004 and 2004, and to capture the changes made in CLINs 0002, 1002 and 2002, in that, they are now NTE Priced CLINs and do not need to be priced by the offeror.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The pricing detail quantity has increased by 1,988.00 from 12.00 to 2,000.00.

The unit of issue has changed from Months to Job.

CLIN 1002

The pricing detail quantity has increased by 1,988.00 from 12.00 to 2,000.00.

The unit of issue has changed from Months to Job.

CLIN 2002

The pricing detail quantity has increased by 1,988.00 from 12.00 to 2,000.00.

The unit of issue has changed from Months to Job.

CLIN 0004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 12 Months

Toll Management

FFP

Include all fees associated with the offeror's toll management IAW the SOW.

FOB: Destination

PSC CD: V119

NET AMT

CLIN 1004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 12 Months OPTION Toll Management

FFP

52.217-9. Include all fees associated with the offeror's toll management IAW the

SOW.

PoP: 05/15/2024 - 05/14/2025 FOB: Destination

PSC CD: V119

NET AMT

CLIN 2004 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 12 Months OPTION Toll Management

FFP

52.217-9. Include all fees associated with the offeror's toll management IAW the

SOW.

PoP: 05/15/2025 - 05/14/2026 FOB: Destination

PSC CD: V119

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2023 TO

14-MAY-2024

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2023 TO

14-MAY-2024

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2023 TO

14-MAY-2024

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2023 TO

14-MAY-2024

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule for CLIN 0004 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2023 TO

14-MAY-2024

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule item for CLIN 1002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2024 TO

14-MAY-2025

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2024 TO

14-MAY-2025

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule for CLIN 1004 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2024 TO

14-MAY-2025

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule item for CLIN 2001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2025 TO

14-MAY-2026

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2025 TO

14-MAY-2026

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule item for CLIN 2002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2025 TO

14-MAY-2026

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2025 TO

14-MAY-2026

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

The following Delivery Schedule for CLIN 2004 has been added:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAY-2025 TO

14-MAY-2026

N/A DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

(804) 898-9944 FOB: Destination

S5121A

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Technical Office was added for CLIN 0004:

DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

The following Acceptance/Inspection Schedule was added for CLIN 1004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Technical Office was added for CLIN 1004:

DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

The following Acceptance/Inspection Schedule was added for CLIN 2004:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Technical Office was added for CLIN 2004:

DCMA - DCF

NATIVIDAD ORTEGA

3901 A AVENUE, BLDG 10500

FORT LEE VA 23801

The following have been modified:

STATEMENT OF WORK

DEFENSE CONTRACT MANAGEMENT AGENCY

VEHICLE TOLL MANAGEMENT SERVICES

STATEMENT OF WORK

Vehicle Toll Management Services

1.0 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all labor, materials, supervision, transportation, and non-personal services to manage all toll transponders and all Electronic Toll Collection (ETC) account management services for the Department of Defense, Defense Contract Management Agency (DCMA).

2.0 BACKGROUND: DCMA is geographically located throughout the United States and its territories. DCMA is unable to efficiently and effectively pay tolls because of the variety of payment and collection methods used by the various Toll Authorities.

3.0 OBJECTIVE:

3.1 The contractor shall provide the following:

3.1.1 A centralized electronic toll collection account management service using an internet web-based user interface

3.1.2 Transponder equipment capable of covering all toll ways throughout the United States

3.1.3 Transponder equipment capable of covering all toll ways throughout Puerto Rico

3.1.4 Payment of tolls, fees, violations and all costs for device replacements/new devices

3.1.5 Customer support for all DCMA users

3.1.6 Internet web-based reporting and centralized billing system with a user interface that promotes account management. This shall include, but not be limited to:

3.1.6.1 Track and certify all toll transactions and toll violation charges;

3.1.6.2 Facilitate the movement and tracking of all provided equipment such as transponders or other technology;

3.1.6.3 Review and certify a detailed monthly billing statement.

3.2 The contractor shall ensure that all transponders and toll accounts remain in good standing to ensure a non-delinquent status with the respective State or Territory Toll Authority having jurisdiction. Contractor shall ensure that no fees or penalties shall be incurred by the government caused by inaction or delinquency of the contractor.

3.3 Total tolls per year are estimated quantities. In the event, at any given period of the contract term, the total tolls recorded reach 80% of the estimated quantities/funding, the contractor shall immediately notify the Contracting Officer and the Contracting Officer’s Representative (COR). Under no circumstances shall the estimated quantities as set forth in the contract be exceeded, without a formal modification increasing the funding under the contract for the specific period of performance. The Contracting Officer is the sole authority for executing modifications.

3.4 Downward Adjustment: During the period of performance, the annual price of the contract is subject to downward adjustment, based upon actual usage and total value of monthly reports submitted for the actual usage (total tolls recorded / billed).

3.5 The contractor shall provide an online account accessible to the Contracting Officer and COR. The online account shall contain monthly status reports identifying tolls, fees, violations, and costs associated with devices including replacements and new devices. Monthly status reports shall be available online no later than the 5th of each month and it will cover the previous calendar month, such as, report received by 5-May covers everything from 1-30-April. The contractor will manage and provide the costs broken down by transponder number/vehicle plate number on the monthly report.

3.6 The contractor shall provide and maintain ̴ 285 transponders. Upon award, the contractor shall be provided a list of license plates for monthly reports and account management.

4.0 GOVERNMENT FURNISHED EQUIPMENT/PROPERTY/INFORMATION

4.1 The government will furnish the contractor information located at paragraph 7.0 required for the contractor to provide and manage all toll transponders and accounts.

5.0 PERIOD OF PERFORMANCE (PoP)

5.1 The period of performance for this requirement will include a one (1) year base plus two (2) one (1) year options.

6.0 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER (a) Except as specified in paragraph

(b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract. (b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract. (c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer to be provided at contract award.

7.0 FLEET LOCATIONS AND ESTIMATED TRANSPONDERS (SUBJECT TO CHANGE)

Name Location # of Transponders Plate # DCMA Tewksbury Tewksbury, MA 1 East Region Cmd Hanscom AFB, MA 2 DCMA Boeing Philadelphia Philadelphia, PA 3 DCMA Sikorsky Stratford, CT 2 NSEO Philadelphia, PA 5 DCMA Hartford East Hartford, CT 10

DCMA Hartford Colchester, CT 1

DCMA Hartford Shelton, CT 1

DCMA Hartford Northampton, MA 1

DCMA Hartford Pittsfield, MA 1

DCMA Hartford Endicott, NY 1

DCMA Hartford Ithaca, NY 1

DCMA Hartford Liverpool, NY 2

DCMA Hartford Rochester, NY 1

DCMA Hartford Syracuse, NY 5

DCMA Hartford Buffalo, NY 5

DCMA Hartford Watervliet, NY 1

DCMA Hartford Burlington, VT 1

DCMA Hartford Williston, VT 1

DCMA Hartford Vergennes, VT 1

DCMA Philadelphia Philadelphia/Pittsburgh/New Cumberland, PA 34

DCMA Garden City Garden City, NY 8 DCMA Baltimore Baltimore, MD 5 DCMA Boston Hanscom AFB, MA 15 DCMA Manassas Chantilly, VA 3 DCMA Hampton Ft. Eustis, VA 8 DCMA Hampton Richmond, VA 5 DCMA Hampton Raleigh, NC 2 DCMA Orlando Orlando, FL 6 DCMA Orlando Palm Bay, FL 2 DCMA Orlando Eglin AFB, FL 4 DCMA Orlando Jacksonville, FL 1 DCMA Orlando Weston, FL 10 DCMA Orlando St Petersburg, FL 2 DCMA Orlando Oldsmar, FL 2 DCMA Orlando New Port Richey, FL 1 DCMA Orlando Sarasota, FL 1 DCMA Orlando Perry/ Tallahassee, FL 2

DCMA Orlando Puerto Rico 5 DCMA Springfield Picatinny Arsenal, NJ 8 DCMA Chicago Arlington Hts, IL 9 DCMA Chicago Milwaukee, WI 7 DCMA Chicago South Bend, IN 5 DCMA Chicago Oshkosh, WI 2 DCMA Twin Cities Wichita, KS 5 DCMA Dallas Tulsa, OK 11 DCMA Detroit York, PA 1 DCMA Dayton Louisville, KY 3 DCMA Dayton Columbus, IN 1 DCMA Dayton Indianapolis, IN 6 DCMA Dayton Ft. Wayne, IN 2 AIMO North TX Greenville, TX 6 AIMO Oklahoma City Oklahoma City, OK 6 AIMO Eglin Crestview, FL 3 AIMO Bridgewater Bridgewater, VA 1 DCMA Seattle Seattle, WA 7

DCMA Stockton Stockton/Fairfield/Sunnyvale, CA 11

SP East Linthicum, MD 10 SP South Addison, TX 2 SP South Orlando, FL 1 SP West Menlo Park, CA 1 SP West Laguna Niguel, CA 2 SP West Palmdale, CA 2 HQ DCMA Petersburg, VA 10

8.0 CONTRACT DELIVERABLES.

DELIVERABLE/Reference FORMAT Number Copies DUE DATE Monthly Status Report / 3.5 MS Word or PDF 1 copy to the COR and

TPOC via Email 5 days after month being reported

Monthly Spending Reports by State / 3.5

MS Excel or PDF 1 copy to the COR and TPOC via Email

5 days after month being reported

Toll data summarized by vehicle / 3.5

MS Excel or PDF 1 copy to the COR and TPOC via Email

5 days after month being reported

Toll usage report / 3.5 MS Excel or PDF 1 copy to the COR and TPOC via Email

5 days after month being reported

Utilization and billing / 3.5 MS Excel or PDF 1 copy to the COR and TPOC via Email

5 days after month being reported

9.0 EVALUATION OF QUOTES.

The Lowest Priced Technically Acceptable (LPTA) evaluation methodology will be used to award the resulting contractual document.

(End of Summary of Changes)