Combined_Synopsis-Solicitation_Interpreter_Services_Final_Amendment_1.docx

COMBINED SYNOPSIS/SOLICITATION NOTICE AMENDMENT 1

IAW FAR 12.603(c)(1) and FAR 5.207

Information Required to Post Notice:

Notice Type: Combined Synopsis/Solicitation Solicitation Number: S5121A18Q0004 Title: Interpreter Services Classification Code: R – Professional, Administrative and Management Support PSC Code: R608 NAICS Code: 541930 – Translation and Interpretation Services Is this Recovery and Reinvestment Act Action: No Response Date: 7/30/2018 Response Time: 2:00PM Primary POC: Michael M. Toter, Michael.M.Toter.civ@mail.mil Secondary POC: Larry B. Gillead, Larry.B.Gillead.civ@mail.mil

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes/proposals are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. This requirement is subject to the availability of funds.

The solicitation number for this procurement is S5121A18Q0004 and is issued as a Small Business Set-Aside Request for Quotation (or Quote) under NAICS 541930. Multiple Awards are NOT possible. All quotes are to be submitted to Michael Toter at michael.m.toter.civ@mail.mil no later than July 30, 2018 by 2:00PM EST, with the subject line reading “S5121A18Q0004 QUOTE”. Upon receipt of offers, the Government POC will evaluate and issue an award to the lowest price technically acceptable offer that can perform the requirement in accordance with the Statement of Work.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-89 and DFARS Publication Notice (DPN) 20160811.

FAR provision 52.212-3 (Alt 1), Offeror Representations and Certifications – Commercial Items, is incorporated by reference in this solicitation. The offeror verifies by submission of this offer that the representation and certifications currently posted electronically at www.SAM.gov:

(1) Have been entered or updated in the last 12 months;

(2) Are current, accurate, complete, and applicable to this solicitation; and

(3) Include the business size standard applicable for the NAICS code referenced in this solicitation.

A full copy of 52.212-3 (Alt 1) is available at https://www.acquisition.gov/far/index.html, or by contacting the point of contact identified on the face of this document.

The Contractor shall provide a list of the clearance status of all interpreters submitted for work at DCMA. This list shall include name, social security number, place of birth, date of birth, date paperwork was submitted to clearing authority, level of interim clearance, date interim clearance was issued, and current status (if applicable).

Offerors are required to fill in the following information and return:

Description Quantity Unit Price Total

0001 Interpreter Services, normal hours 700 Hours $________ $_________ Location: DCMA Headquarters, Fort Lee, VA or Rivers Bend Facility, Chester VA Period of Performance: 01Aug18 – 31Oct18

0002 Interpreter Services, overtime $5,000.00 NTE Location: DCMA Headquarters, Fort Lee, VA or Rivers Bend Facility, Chester VA Period of Performance: 01Aug18 – 31Oct18

0003 Travel Estimated $5,000.00 NTE Travel will be billed and reimbursed in accordance with the Joint Travel Regulation.

Statement of Work (SOW) Sign Language Interpreting Services Contract Defense Contract Management Agency

I. General Description: The Defense Contract Management Agency (DCMA) has a requirement for a contractor qualified in American Sign Language (ASL)/ English interpretation, transliteration, contact sign/Pidgin Signed English (PSE), and oral transliteration (defined in section 3.a), to ensure equal access and effective communication between deaf or hard-of-hearing (D/HH) and hearing employees, visitors, applicants and individuals, both internal and external of DCMA.

II. SCOPE OF WORK: The Contractor will provide all of the necessary personnel for the services needed to perform the work set forth in the following sections.

A) General Requirements The Contractor will furnish all labor as required to provide sign language and/or other recognized modes of interpreting services for deaf/hard of hearing (D/HH) and hearing employees, and/or DCMA applicants, and/or DCMA visitors at the appropriate clearance level.

1. DCMA has locations world-wide, with the Headquarters at Fort Lee, VA. On-site interpreting services will be required at locations within the Fort Lee/Rivers Bend (Chester, VA) area.

2. Optional effort will include Temporary Duty Assignments (TDYs) which may be required within the continental United States (CONUS).

3. Interpreters will provide clear and accurate interpretation of information in a variety of settings allowing DCMA’s D/HH employees to fully emerge in work activities and obtain equal benefits and privileges of employment. Interpreters will maintain professional conduct as specified in the Registry of Interpreters for the Deaf Code of Professional Conduct. Interpreters must be capable of providing interpreting services through various modes of sign language and adapt to language preferences of DCMA's D/HH employees to include American Sign Language (ASL), English interpretation, transliteration, contact sign/Pidgin Signed English (PSE), and oral transliteration.

B) On-Site Services

1. The Contractor is required to provide on-site services. The Contractor will provide a roster of 3 to 5 interpreters available for daily assignments to the Contracting Officer (KO) and Contracting Officer’s Representative (COR). One interpreter will be assigned for a full week. The Contractor will rotate the interpreters from the approved roster weekly or bi-weekly. Interpreters may be required to travel to off-site assignments. Authorized mileage expenses will be reimbursed in accordance with the Joint Travel Regulation.

2. On-site interpretation is required Tuesdays thru Thursdays, from ______ to _______. Services may be required on Mondays and/or Fridays. If additional days of service are required, the Contracting Officer (KO) or Contracting Officer’s Representative (COR) will notify the contractor at least 72 hours in advance. DCMA will notify the Contractor of employee vacation time at least 1 week prior to the start date. DCMA will notify the Contractor of unscheduled employee sick days as soon as known.

3. The Contractor will not be paid for a half hour lunch. If more than one interpreter is assigned at the location, the interpreters must rotate the lunch time to ensure an interpreter is available at all times. Interpreters shall be paid for working lunches where they are required to provide interpreting services.

4. The contractor shall provide a weekly report detailing the on-site hours.

5. The contractor must contact the KO or COR if they are unable to meet the required level of support.

6. Overtime is NOT authorized without prior approval from the Contracting Officer. The Contractor shall not perform any services above the authorized contract amount unless authorized by the KO through a written contract modification.

7. All on-site Interpreters shall possess a Secret security clearance and will be provided un-escorted DCMA badges for access to HQ DCMA buildings (Bldg. 10500 and Rivers Bend).

8. The Contractor is required to provide DCMA the dates and times the interpreters are available.

9. Interpreters shall be adequately prepared for upcoming assignments.

10. The Contractor will ensure that interpreters are available for emergency or last minute assignments that are outside the normal contract schedule.

11. DCMA will provide the necessary workspace for onsite contractors to include desk/work space, telephones, laptop computers, and other items necessary to perform interpreter services. Smart phones will be provided to on-call contractors. Government Furnished Equipment (GFE) such as including laptops, computers, and smartphones will be provided to contractor personnel at the discretion of the Government. The Government will retain ownership for all Government-furnished equipment described by this SOW. The contractor may be held liable for any loss, damage, or destruction of Government property resulting from contractor malicious or negligent acts.

The contractor will account for property in accordance with FAR 52.245-1: Government Property, 52.245-2: Government Property Installation Operation Services, 52.245-9: Use and Charges, DFAR 252-211-7007 Reporting of Government Furnished Property, DFAR 252.245–7001 Tagging, Labeling, and Marking of Government-Furnished Property DFAR 252.245-7002 Reporting Loss of Government Property, DFAR 252.245-7003 Contractor Property Management System Administration, and DFAR 252.245-7004 Reporting, Reutilization, and Disposal.

The contractor shall report any lost, damaged or destroyed government property within 24 hours of discovery to the Contracting Officer and follow up with a detailed written report within three (3) business days.

The Government will provide the contractor with access to all computer and network hardware and software necessary to fulfill the requirements of this SOW. DCMA, however, expressly reserves the right to add, delete, or modify at its exclusive discretion any hardware, software, or access rights at any time during contract performance.

III. INTERPRETER QUALIFICATIONS AND STANDARDS

A) Minimum Level of Knowledge and Experience for Sign Language Interpreters:

1. Interpreter must have two (2) years of paid professional interpreter experience and a minimum of 1 year professional experience interpreting in formal meeting, training and/or classroom settings. Paid professional experience is defined as providing interpreting services on a full or part time basis in a professional capacity for purposes of gainful employment.

2. Must be certified in ASL-to English and English-ASL interpreting/transliteration.

3. Must possess communication skill sets to work in variety of communication modes such as American Sign Language (ASL), English interpretation, transliteration, contact sign/Pidgin Signed English (PSE), and oral transliteration.

4. National Certifications: Interpreters providing service that possess, at minimum, one certificate for the following and maintain their membership in good standing:

5. State Certifications: State specific Quality Assurance Screening (QAS) or licensure may be used in lieu and be equivalent to the National Certification requirements. If a State requires an interpreter to possess a license for professional work, then this requirement prevails. If an interpreter possesses a QAS, the level of a QAS must be the highest level or the second highest level. For example, if there are 4 levels of a State QAS, then the interpreter must have either the Level 4 or the Level 3. If there are 5 levels, then the Levels must be 5 or 4. If a State QAS has 3 levels, then only the top level (Level 3) is applicable.

Verification: The contractor and its affiliates must follow the standards set forth by the Registry of Interpreters for Deaf (RID) and the National Association of the Deaf (NAD), and the issuing State Screening Programs. The Contractor must provide to the ROO each individual interpreter’s current credentialed status in accordance with the awarding entities’ standards, before each interpreting assignment or upon random request.

B) DCMA Interpreter Standards: Interpreters will comply with the following standards:

1. Interpreters must wear professional/business attire unless otherwise directed by the COR.

2. Misuse of proprietary information acquired while on assignment may be subject to Federal prosecution.

3. Standard assignments at DCMA may include, but are not limited to: meetings, training events, mentoring, job shadowing, progress reviews, teleconferences, career counseling, job interviews, video teleconferences, work-related telephone conversations, special interest group meetings, and video remote interpreting.

4. DCMA sponsored special events and/or assignments may include: celebratory programs, commemorative programs, medical situations, focus groups, conferences, satellite broadcasts, town hall meetings, award ceremonies, retirement parties, and social events. Whenever possible, DCMA will provide the Contractor a program/script of special events.

5. One (1) interpreter may be sufficient for assignments of one and a half (1.5) hours or less; however, each assignment will be assessed on a case by case basis. Two (2) or more interpreters may be needed for some assignments such as:

· Any assignment exceeding one and a half (1.5) continuous hours of interpreting,

· Any assignment where a D/HH person has a prominent role in the scheduled activity and/or there are several D/HH participants,

· Any assignment where more than one (1) mode of communication is preferred by the D/HH participants,

· Any assignment where the material of subject matter being presented or discussed is extremely technical , complex, or difficult for a lay person to understand,

· Any assignment involving a panel discussion or large group meetings of any length.

IV. BILLING

1. Contract will submit invoices in accordance with DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

V. SERVICE REQUEST

Service requests will only be from the COR.

VI. SECURITY REQUIREMENTS

The Contractor shall provide a list of the clearance status of all interpreters submitted for work at DCMA. This list shall include name, social security number, place of birth, date of birth, date paperwork was submitted to clearing authority, level of interim clearance, date interim clearance was issued, and current status (if applicable).

VII. QUALITY ASSURANCE

1. The KO, COR, Program Manager, and assigned technical monitors may observe interpreters in the work setting to ensure all requirements of the SOW are being completed.

2. DCMA reserves the right to inquire about the quality of interpreting services from DCMA employees. This inquiry can either be face to face interview with the KO and/or technical monitors or through an evaluation form.

3. The contractor will be evaluated on professionalism, interpreting skill level, and quality of services received as a minimum.

4. The KO, COR, and Contractor shall meet to discuss remedies for any performance issues. If multiple negative evaluations are received related to a specific interpreter, the interpreter may be removed from performing on the contract, unless the situation can be remedied between the KO and the Contractor.

VIII Travel

1. The COR will determine if contractor support is required for travel assignments on an individual basis.

2. CONUS and OCONUS travel shall be required to support D/HH employees on Temporary Duty assignments. The Contractor will be required to submit an estimate of the TDY once requirements are received. Estimates should include all necessary information that is reimbursable pursuant to the Joint Travel Regulations.

3. The Contractor is expected to follow all DCMA policies and procedures related to travel.

4. For the purposes of this contract, a TDY is considered travel to not exceed thirty (30) consecutive days.

5. Interpreters must advise the COR if TDYs require additional interpreting hours beyond what has previously been approved. Only the Contracting Officer can approve hours which exceed the funding, by issuance of a written modification.

6. When possible, the Contractor shall strive to match the itinerary of the DCMA employees required to travel.

7. Contractors will be required to be familiar with the information and purposes of the TDY Preparation time may be billable if requested by the Contractor in advance.

CLAUSES INCORPORATED BY REFERENCE

52.212-5 Dev 52.216-31 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items Time-and-Materials/Labor-Hour Proposal Requirements--Commercial Item Acquisition

52.219-28 52.222-3 Post-Award Small Business Program Rerepresentation Convict Labor

JUL 2013

JUN 2003

52.222-41 52.222-44 Service Contract Labor Standards Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment

MAY 2014

MAY 2014

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Price Factor 2: Technical Subfactor 1: Must have two (2) years of paid professional experience as an interpreter. Minimum of 1 year professional experience interpreting in formal meeting, training and/or classroom settings. Paid professional experience is defined as providing interpreting services on a full-time or part-time basis in a professional capacity for purposes of gainful employment.

Subfactor 2: Must be certified in ASL-to English and English-ASL interpreting/transliteration

Subfactor 3: Must possess communication skill sets to work in variety of communication modes such as American Sign Language (ASL), English interpretation, transliteration, contact sign/Pidgin Signed English (PSE), and oral transliteration.

Subfactor 4: National Certifications: Interpreters providing service that possess, at minimum, one certificate for the following and maintain their membership in good standing:

Factor 3: Past Performance

Offeror must receive an acceptable rating in all Factors and Subfactors be rated acceptable overall. Award shall be made to the offeror’s lowest price technically acceptable offer, considering technical acceptability and past performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a labor hour contract resulting from this solicitation.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the current contract period.

(End of clause)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

GS-07 Step 07

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

[ ] Invoice as 2-in-1 (Services only) [ X ] Invoice and Receiving Report (Combo) (For material and service) (Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Block 15

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Thangla.d.griggs.civ@mail.mil (g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Larry.B.Gillead.civ@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.