S24BS034_-_IFB_Addendum__1.pdf

STATE OF CALIFORNIA GAVIN NEWSOM, Governor

Department of Industrial Relations Business Management Office – Contracts Unit 1515 Clay Street, Suite 301 Oakland, CA 94612

California Department of Industrial Relations Invitation for Bid (IFB) Questions and Answers

Addendum No. 1 May 1, 2025

DIR IFB # S24BS034 - Carpet, Vinyl Composition Tile, and Electrostatic Discharge removal and installation at DIR’s office location in San Francisco, California

Below is a compilation of the written questions and answers for the above referenced IFB.

Please be reminded that the deadline to submit your bid will be on May 8, 2025 at 5:00 PM. All bids must be emailed to procurement@dir.ca.gov cc: deverett@dir.ca.gov and msanchez@dir.ca.gov

1. Is LVT updated?

ANSWER: Please see Exhibit A, Scope of Work for updated language along with the updated Exhibit A, Attachment 2 – Installation Requirements.

2. Is Electro static flooring demo part of the SOW?

ANSWER: No, this has been removed from the Agreement.

3. What are the installation hours?

ANSWER: 6:00 pm to 6:00 am

4. Is this a union job?

ANSWER: No, this is a service agreement between a bidder and the Department of Industrial Relations, a State of California public Agency.

5. Can you provide engineering drawings?

ANSWER: Unfortunately, we are not able to provide the engineering drawings. The engineer at this building was not able to locate the plans. We also checked with building management and the plans they have are the same as what we have already provided.

6. Could another walk be scheduled with updated drawings?

ANSWER: The only site walk for this solicitation is the one that took place on April 17, 2025 and there are no updated drawings.

7. What are the dimensions of the freight elevator

ANSWER: Inside Dimensions – 5’1/4” wide by 7’10” deep by 10’ high floor to ceiling; Door Opening – 4’ wide; Capacity – 4500 lbs.

Business Management Office – Contracts Unit 1515 Clay Street, Suite 301 Oakland, CA 94612

8. Will base be going behind the cubicle walls or just up to it?

ANSWER: Base will be going behind the cubicle walls and throughout. Please refer to the updated language in the revised Scope of Work.

9. Will the CR bookshelves stay in place in Suite 9628?

ANSWER: Yes, they will stay in place.

10. Will boxes be provided by the winning vendor?

ANSWER: No, DIR will provide boxes.

11. Will background checks be required for building access.

ANSWER: The Building Management may or may not require background checks.

Unable to determine at this time, please be prepared if this is the case.

12. Please provide updated scaled floor plans. Based on the site visit the floor plans do not seem to be accurate and match the existing layout of the offices. There was mention that the building engineer has updated scaled floor plans available.

ANSWER: Please refer to Question 5.

13. Please update flooring selection. During the site visit it was mentioned that electrostatic material will not be installed.

ANSWER: Please refer to Exhibit A, Scope of Work for the removed language referencing Electrostatic.

14. Please update floor plan to accurately reflect flooring selection.

ANSWER: Please refer to Exhibit A, Attachment 2 – Installation Requirements.

15. Does the building have a parking garage? If there is no parking, where can contractor employees park?

ANSWER: There is no parking available at the building. There is street parking and parking garages are available throughout the area.

16. Please confirm that any electrical related to existing electrostatic material is disconnected by the end user.

ANSWER: There is no electrostatic material being removed under this Agreement.

Please refer to Addendum 1 for the removed language referencing Electrostatic Discharge.

17. Carpet test site revealed that carpet is extremely well bonded with excessive adhesive application. Please refer to the attached picture below. This tight bond will make removal

Business Management Office – Contracts Unit more difficult and time-consuming, which will affect the overall cost of the project. SOW references $600K for budget and any bids exceeding this may be deemed non-responsive. Given the scope of difficulty of this project will this budget be increased? Based on the existing carpet bond the removal will be extremely difficult and should be accounted for in the budget which may increase the overall cost of the project.

ANSWER: No, the budget for this project will not be increased.

18. Please confirm if waxing and sealing of VCT should be included in the bid cost or will this be done by maintenance by the end user.

ANSWER: LVT will not need waxing and sealing. Language removed in the attached Addendum 1.

19. Please confirm who will be responsible for moving of storage boxes. There were several areas throughout installation areas of 9th & 10th floor with storage boxes stacked throughout.

ANSWER: DIR will have movers relocate the boxes.

20. Please clarify the responsibilities of the moving for the end user and for the contractor. For examples the contractor will move free standing furniture and lift cubicles in place. However, there are a lot of miscellaneous items such as office supplies, equipment, and storage files etc. throughout the installation areas. Please confirm if the end user will clear these items prior to installation.

Business Management Office – Contracts Unit

ANSWER: DIR will remove all items from furniture needing to be moved or lifted and have movers relocate boxes as needed.

21. Mandatory Site Inspection stated job walk would promptly start at 11:00 a.m. Three companies were there on time prior to the start of the 11:00 a.m. site visit. Abbey Flooring & Continental Flooring were both late and signed in 5 minutes after 11:00 a.m. This puts other contractors who were on time at an unfair advantage. Please clarify if this is acceptable when solicitation clearly states site visit to promptly start @ 11:00 a.m.

ANSWER: While the language in the IFB does state that the walkthrough will begin promptly at 11:00 am, it does not state that it is unacceptable if a vendor arrives late.

INVITATION FOR BID

Notice to Prospective Bidders

IFB No. S24BS034

April 10, 2025

You are invited to review and respond to this Invitation for Bid (IFB) No. S24BS034, entitled, “Carpet, and Vinyl Composition Luxury Vinyl Tile, and Electrostatic Discharge removal and installation at DIR’s office location in San Francisco, California.” In submitting your bid, you must comply with the instructions found herein.

This IFB is published online in the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx. To ensure receipt of any addenda that may be issued, interested parties are encouraged to register online at: https://caleprocure.ca.gov.

The Department of Industrial Relations (DIR) deadline for receipt of bids is May 8, 2025 no later than 5:00 pm. All bids must be submitted via electronic mail to deverett@dir.ca.gov. Faxed, hand delivered and mailed bids will not be accepted. Bids must be submitted no later than the date and time indicated under Section II. A. Key Action Dates. File size cannot exceed 50 Mega Bytes (MB). The naming convention of the bid must be in the following format: “IFB S24BS034 [insert vendor name] Bid.” Bids must be received on or before the date and time specified herein and the email addresses provided below:

EMAIL IFB Bids to:

Procurement@dir.ca.gov deverett@dir.ca.gov

Cc: msanchez@dir.ca.gov

You are advised that you are responsible for ensuring that your bid is received by the above listed contact person by the time and date required. Any bid reaching the contact person after the deadline date and time will be rejected.

In the opinion of the DIR, this IFB is complete and without need of explanation. However, if you have questions, notice any discrepancies or inconsistencies, or need any clarifying information, the contact person for this IFB is listed below. All questions must be submitted in accordance with the IFB instructions contained herein and sent via email directly to the below listed contact person and not through the Cal eProcure system.

Contact: Deanna Everett Email: deverett@dir.ca.gov

CC: msanchez@dir.ca.gov

We appreciate your interest in this solicitation and hope to receive a bid from you if this is within your area of expertise.

IFB No. S24BS034

TABLE OF CONTENTS

SECTION PAGE

I. SCOPE OF WORK

II. BID INSTRUCTIONS AND INFORMATION

A. IFB Key Action Dates B. Submission of Bid C. Bid Submission Withdrawal D. Bidder Responsibilities E. Minimum Bidder Qualifications F. General Requirements G. Bid Rejection H. Signature I. Bid Opening and Evaluation J. Disposition of Bids K. Selection and Award L. Standard Conditions of Service .................................................................... …10 M. Socio-Economic and Preference Programs N. Darfur Contracting Act Certification O. Generative Artificial Intelligence

DRAFT STANDARD AGREEMENT

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A, Attachment 1 – (Suite Breakdown) Exhibit A, Attachment 2 – (Installation Requirements) Exhibit B – Budget Detail and Payment Provisions Exhibit B, Attachment 1 – Contractor Cost Sheet Exhibit D – Special Terms and Conditions Exhibit E – Additional Provisions

ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor Cost Sheet 4 Bidder References 5 Payee Data Record (STD 204)

6. Contractor Certification Clauses (CCC 04/2017)

7. Bidder Declaration (GSPD-05-105)

8. DVBE Bid Incentive Instructions

9. Darfur Contracting Act Certification

10. California Civil Rights Law Certification

11. Bidder’s Acknowledgment of Prevailing Wage Requirements

12. Non-Collusion Declaration

13. Payment Bond

14. Detailed Response for Minimum Qualifications

I. SCOPE OF WORK

The Department of Industrial Relations (DIR) is dedicated to improving the health, safety, and economic well-being of over 18 million wage earners and helping their employers comply with state labor laws. DIR works to maximize the effectiveness of its programs, activities and services, increase public access and promote its services to the public, including workers and employers who have limited English proficiency. The Contractor shall perform the removal of existing carpeting, and vinyl composition luxury vinyl tile (VCT LVT), electrostatic discharge (ESD) in Information technology (IT) rooms only and bases as well as the installation of new carpeting, and VCT LVT, ESD in IT rooms only and base as specified herein.

The contract term shall be for six (6) months.

More detailed information can be found in the Draft Standard Agreement.

DIRs budget for this project is $600,000.00. Bids exceeding this amount may be deemed non- responsive and ineligible for award.

II. BID INSTRUCTIONS AND INFORMATION

This section contains instructions for the organization and timely submission of your bid.

It also contains the bid requirements and other important information crucial for submittal of a responsive and responsible bid. It is the responsibility of the bidder to carefully read and follow all bid requirements within this Invitation for Bid (IFB). Compliance with the IFB instructions is mandatory for your bid to be considered for award. Failure to comply with the IFB instructions will cause your bid to be deemed non-compliant and non-responsive, thus, ineligible for award.

Please read and carefully follow the instructions listed in the following sections. The instructions are separated by category, each with its own requirements and necessary information for submission of a timely and responsive bid. All requirements and specifications in the IFB must be responded to, and all requested data must be supplied for a bid to be considered responsive.

A. IFB Key Action Dates

Below is the tentative time schedule for this IFB. The DIR reserves the right to modify the

IFB and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

i. DIR reserves the right to modify or cancel in whole or part, this solicitation.

ii. Clarifications to solicitation will be given only in the form of addenda to all bidders.

Time Schedule Date Time

IFB Posted on Cal eProcure 4/10/2025 4:00 PM

Mandatory Site-Inspection Walk

4/17/2025 11:00 AM

Deadline for Submission of Written Questions

4/24/2025 5:00 PM

Responses to Questions Posted 5/1/2025 N/A

Bid Submission Due 5/8/2025 5:00 PM

Opening of Bids via Microsoft TEAMS

Link (Click link to bid opening)

5/9/2025 10:30 AM

Posting of Intent to Award Notice

(Notice is posted for five [5] business days) 5/16/2025 N/A

Estimated Contract Start Date 6/15/2025 N/A

Mandatory Site Inspection

Mandatory Site Inspections are scheduled at 455 Golden Gate, San Francisco, California 94102. The Site Inspection will allow all prospective Contractors to see where any work is expected to be performed. Bids will only be accepted from Contractors that attended the Mandatory Pre-Bid Site Inspection. Questions and answers will be recorded and included in the written Q & A addendum. Please refer to the Key Action Dates for the Site Inspection date and time. Please note that the Site Inspection will begin promptly at 11:00 AM. For questions regarding the Mandatory Pre-Bid Site Inspection, please contact: Christine Campillo at ccampillo@dir.ca.gov.

Reasonable accommodations will be provided to prospective Contractors needing assistance due to a physical impairment, upon request to DIR for the Mandatory Pre-Bid Site Inspection. The prospective Contractor must contact Christine Campillo at ccampillo@dir.ca.gov by 4/14/2025. Bids will only be accepted from Contractor’s that attended the Mandatory Pre-Bid Site Inspection.

Written questions must be submitted via electronic mail by the date and time indicated in Section II.A., IFB Key Action Dates. All written questions received prior to the date indicated for the Written Questions Deadline will be answered in the form of an addendum and posted online at https://caleprocure.ca.gov. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum to all parties/participants.

All questions or concerns related to the IFB must be directed electronically to:

Department of Industrial Relations Contracts and Procurement Branch Contact: Deanna Everett Email: deverett@dir.ca.gov CC: msanchez@dir.ca.gov

B. Submission of Bid

1. All bids RECEIVED by DIR must be submitted electronically and sent to DIR by the date and time shown in the time schedule in Section II. A., “IFB Key Action Dates.”

2. Time of delivery is of the essence and must be adhered to. Any bid received after the due date and time as outlined in the time schedule in Section II.A., “IFB Key Action Dates” will be rejected by DIR as not complying with a mandatory requirement of this

IFB.

3. Bids must be submitted no later than the date and time indicated under Section II. A.

Key Action Dates and file size cannot exceed 50 Mega Bytes (MB).

4. The naming convention of the bid must be in the following format: “IFB S24BS024 [insert vendor name] Bid.”

5. Bids must be submitted to the following addresses:

Procurement@dir.ca.gov CC: deverett@dir.ca.gov CC: msanchez@dir.ca.gov

6. Bids received after the date and time shown in Section II.A. “IFB Key Action Dates” will be rejected.

7. Bids are only accepted electronically. Bids received by fax, mail, or hand delivery will be rejected.

C. Bid Submission Withdrawal

A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

D. Bidder Responsibilities

1. Before submitting a response to this solicitation, bidders should review, correct all errors, and confirm compliance with the IFB requirements.

2. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to DIR. This includes, but is not limited to: delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, any and all travel related expenses incurred in the performance of completing the bid for submittal; or for any other purpose unless expressly included and itemized in the bid solicitation.

3. Prior to submission of bid, bidder shall examine any specifications and instructions or other materials required and included in the bid package to ensure that they meet all the requirements stated in this IFB.

4. It is the bidder’s responsibility to promptly notify the DIR Contract Analyst identified in the solicitation by email, if the bidder believes that the solicitation is unfairly restrictive, contains errors or conflicting language, or needs clarification. Such notification must be submitted no later than 72 hours prior to bid opening date and time. All such correspondence received after the 72-hour deadline will not be considered and deemed ineligible for review and/or response from DIR.

5. Bidder must complete and submit Contractor Cost Sheet, Attachment 3. Submission of this attachment is mandatory. Failure to fully complete and return attachment with your bid will cause your bid to be rejected and deemed non- responsive.

6. References must be provided using Bidder References Form, Attachment 4.

Submission of this attachment is mandatory. Failure to fully complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

7. Bidder must complete and submit to DIR, the Payee Data Record (STD 204), Attachment 5, to determine if the selected bidder is subject to State income tax withholding, pursuant to California Revenue and Taxation Code, Section 18662.

Contract payment cannot be made unless a completed STD 204 has been returned to

DIR.

8. Bidder is responsible for reviewing, reading, understanding, and complying in full with the State’s General Terms and Conditions along with the Contractor Certification Clauses (CCCs) at Standard Contract Language. The bidder must sign and return CCCs, Attachment 6.

9. Bidder must sign and submit to DIR, the California Civil Rights Laws Certification, Attachment 10.

10. The bidder must be an individual or firm licensed to do business in California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement.

11. The bidder must own and operate a legitimate business. If required by law, the bidder must be registered and in good standing with the California Secretary of State. All businesses that are required to be registered with the Secretary of State must be registered prior to date of Agreement award. Evidence of registration shall be submitted with bid.

12. In the event that any license(s) and/or permit(s) expire at any time during the term of this agreement, bidder agrees to provide agency a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event the bidder fails to keep in effect at all times all required license(s) and permit(s), the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

E. Minimum Bidder Qualifications

The bidder must provide a detailed response, outlining information as to how the bidder meets each of the minimum qualifications listed below. The bidder must provide their detailed response on Attachment 14, Detailed Response for Minimum Qualifications.

Bids that do not meet the minimum qualifications may be determined non-responsive and ineligible for award.

1. Bidder shall possess at the time of bid submittal and for the duration of the Agreement (if awarded), the following current license and submit proof of active licensure with their bid: A current and valid A-General Engineering Contractor or

C-15 (Flooring and Floor Covering Contractor) license issued by the California Contractors State Licensing Board (CLSB.)

F. General Requirements

1. Insurance Requirements

It is the bidder’s responsibility to provide insurance and endorsements as described in the Draft Standard Agreement, Exhibit D, Special Terms and Conditions, if selected for award.

2. Subcontracts/Subcontractors

If subcontractors are to be used, the bidder must include the description of each person or firm and the work to be done by each subcontractor in Attachment 7, Bidder Declaration. Subcontractors, if any must be identified and their qualifications.

G. Bid Rejection

1. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

2. Bids must be completed in all respects as required by the IFB. Each bid will be checked in detail to determine its compliance to the IFB requirements. A bid will be rejected if it is conditional or incomplete, or if it contains any alterations of forms or other irregularities of any kind. If a bid fails to meet any IFB requirements, DIR will determine if the deviation is material; a material deviation will cause rejection of the bid. The State may waive any immaterial deviation in a bid. A non-material deviation (errors in mathematical computation, spelling, etc.) will be examined to determine when the deviation is acceptable. If accepted, the bid will be processed as if no deviation had occurred. The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements, if awarded the agreement. A bid must be rejected if any such defect or irregularity constitutes a material deviation from the IFB requirements.

3. DIR reserves the right to reject any or all bids. The agency is not required to award an agreement. All bids may be rejected whenever the agency determines that the cost is not reasonable, the cost exceeds the amount estimated, or otherwise in the best interest of the State.

4. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, will be rejected. If, in the opinion of the State, such information was intended to mislead the State in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid.

5. Bids received past the date and time specified in the table in Section II.A., “IFB Key Action Dates,” will be deemed non-responsive and rejected. Under no circumstances will any bids be accepted past the date and time stated in the table. All such bids received past the date and time will not be accepted.

H. Signature

1. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet, Attachment 2. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

2. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm and must be duly authorized to sign the contract/agreement if awarded the bid.

I. Bid Opening and Evaluation

1. The bids will be publicly opened and read promptly at the time and place indicated in the IFB, as stated in the table in Section II.A., “IFB Key Action Dates.”

2. A vendor’s bid must constitute an irrevocable offer for a period of at least 90 days following the scheduled date for contract award and execution.

3. DIR will put each bid through an administrative evaluation process pursuant to the published requirements to determine the bidder’s responsiveness to the IFB.

J. Disposition of Bids

Upon bid opening, all original documents submitted in response to this IFB will become the property of the State of California and DIR, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.).

K. Selection and Award

1. Award, if made, will be to the lowest responsive, responsible bidder.

2. Notice of the proposed award shall be posted on Cal eProcure at https://caleprocure.ca.gov/pages/index.aspx for five (5) business days prior to awarding the Agreement.

3. Whenever a contract is awarded under a procedure which provides for competitive bidding, but the contract is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) working days prior to the award of the contract.

4. Prior to award of the contract, bidders may protest the proposed award(s) by filing a notice of protest with DIR and the Department of General Services (DGS), Office of Legal Services (OLS) on the basis that they are the lowest responsible bidder meeting the specifications for the contract.

5. Protest notices should contain full contact information, including an email address, and the IFB number, and must be filed with:

Department of Industrial Relations Contracts and Procurement Branch Attention: Manager 1515 Clay Street, Suite 301, Oakland, CA 94621 Procurement@dir.ca.gov

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 email address:

OLSProtests@dgs.ca.gov

6. Within five (5) calendar days after filing the notice of protest, the protesting Bidder shall file with DGS, OLS and DIR a detailed written statement specifying the grounds for the protest.

7. The Agreement(s) shall not be awarded until either the protest has been withdrawn or the State has decided the matter.

8. Proposed contractor will receive a fully executed contract with all necessary terms and conditions and exhibits/attachments. Proposed contractor should carefully read the entire contract and be sure to sign contract and all required documents.

9. Such award, if made, will be made within sixty (60) days after opening of bids, if not sooner. Contract shall be signed by bidder and returned within ten (10) working days of receipt. If lowest responsive, responsible bidder refuses or fails to execute the contract, DIR may award the contract to the next lowest responsive, responsible bidder.

L. Standard Conditions of Service

1. Services shall be available on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the agreement shall be completed on or before the termination date of the agreement.

3. The State does not accept alternate contract language from a prospective contractor.

A bid with such language may be considered a counter proposal and may be rejected. The State’s General Terms and Conditions (GTC) and Contractor Certification Clauses (CCC) are not negotiable. The GTC and CCCs are included in the sample agreement attached to this package and may also be viewed at the Internet site: Standard Contract Language under Standard Contract Language.

4. The State does not negotiate rates and/or costs listed on any bid submitted.

5. No oral understanding or agreement shall be binding on either party. Any changes or alterations to the contract/agreement must be in writing and approved by both parties and/or Department of General Services’ Office of Legal Services, if required.

M. Socio-Economic and Preference Programs

1. Disabled Veteran Business Enterprise (DVBE) Incentive (Optional)

This solicitation does not require a minimum amount of DVBE participation. However, you are strongly encouraged to either become certified, if eligible, or to subcontract a portion of the work to a certified DVBE.

If a prime bidder is a certified DVBE or commits to subcontracting with DVBE(s), it may be eligible to receive an incentive provided that the DVBE provides a commercially useful function as defined in California Military Code Section 999(i) and California Code of Regulations, Title 2, Section 1896.71. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration (GSPD-05-105), Attachment 7, and confirmed by the State.

The incentive amount varies in conjunction with the percentage of DVBE participation in accordance with the “California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions,” Attachment 8.

Bidders claiming the DVBE incentive must complete and return the Disabled Veteran Business Enterprise Declarations form (STD 843) found at:

http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf.

2. Small Business (SB) or Microbusiness (MB) Preference (Optional)

If bidder is claiming the 5 % certified SB or MB preference, or is committing to subcontract 25 % or more of their net bid price to one or more Certified SBs or MBs, complete Bidder Declaration (GSPD-05-105), Attachment 7, and attach a copy of the certification.

Additional References: http://www.pd.dgs.ca.gov

Questions regarding the certification approval process or the Small Business program should be directed to the Department of General Services, Procurement Division at

(800) 559-5529 or (916) 375-4940 email: OSDSHelp@dgs.ca.gov . For the 24-Hour Recording & Mail Request call (916) 322-5060.

SB or MB bidders or bidders using the non-SB preference shall be granted a preference consisting of 5 % of the bid price of the lowest responsive bidder that is not a SB.

3. Target Area Contract Preference Act (TACPA)

The TACPA preference will be granted for this solicitation. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with their Proposal:

https://www.documents.dgs.ca.gov/pd/poliproc/tacpapage.pdf.

Bidders seeking to obtain a TACPA preference must complete and submit the TACPA Preference Request, STD. 830, and DGS/PD 526 with their Bid. The STD. 830 and DGS/PD 526 are available to download at the link provided above.

N. Darfur Contracting Act Certification (Mandatory Submittal)

Public Contract Code Sections 10475-10481 applies to any company that currently or within the previous three years has conducted business activities or other operations outside of the United States. For any contractor that submits a bid or proposal, the contractor must certify that it is either 1) not a scrutinized company; or 2) a scrutinized company that has been granted permission by the Department of General Services. This form must be completed and submitted with your bid. See Darfur Contracting Act Certification, Attachment 9.

O. Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

DRAFT STANDARD AGREEMENT

(TO BE INSERTED ONCE FINAL)

EXHIBIT A

SCOPE OF WORK

A. BACKGROUND

The Department of Industrial Relations (DIR) is dedicated to improving the health, safety, and economic well-being of over 18 million wage earners and helping their employers comply with state labor laws. DIR works to maximize the effectiveness of its programs, activities, and services, increase public access and promote its services to the public, including workers and employers who have limited English proficiency.

B. PURPOSE

The Contractor shall perform the removal of existing carpeting, vinyl composition and luxury vinyl tile (VCT LVT), electrostatic discharge (ESD) in Information technology (IT) rooms only and bases as well as the installation of new carpeting, and VCT LVT, ESD in IT rooms only and base as specified herein.

C. DETAILED SCOPE OF WORK

Contractor shall furnish all labor, materials, tools, and equipment necessary to remove existing carpeting and VCT LVT, ESD in IT rooms only and bases as well as to install new carpeting, and VCT LVT, ESD in IT rooms only, and base as indicated and/or specified herein. All materials that are removed shall be installed with like for like materials.

1. Suite breakdown, floor plan, & flooring cut sheet is provided on Exhibit A, Attachment 1 – Suite Breakdown.

2. Contractor, in preparation for the flooring installation, shall demolish all existing flooring, base, thresholds, and transition strips. Contractor will remove and dispose of the carpet offsite. Contractor shall remove dirt, oil, grease, or other foreign matter from surfaces to receive floor covering materials. It is the Contractor’s responsibility to verify conditions of floor meets manufacturers requirements and installation guidelines.

3. Contractor shall install Interface carpet product or its equivalent as follows in the DIR suites:

a. Carpet Style: Driftwood; Color: Leyland 104852

b. Carpet shall be installed in Ashlar Installation, please refer to Exhibit A, Attachment 2 – Installation Requirements. Installation techniques noted in Contractor’s Responsibilities below.

c. Carpet seams must be trimmed on the row and sealed (optional).

d. Transition strips must be used to protect any exposed edges.

EXHIBIT A

SCOPE OF WORK

e. Tiles that are trimmed against the wall, baseboards, columns, etc, must be cut flush, but not too tight, where they are forced into position.

f. Floor must be flat to within 1/8” in 10 ft.

4. Contractor shall install Armstrong VCT Metroflor LVT or its equivalent as follows:

a. VCT Style: Raffia Stream with Diamond 10 Technology; Color: Opal Z5930

LVT Collection: Double Take – Wood; Finish: DT20016 Steamboat

b. VCT LVT to be installed in Ashlar Installation, see Exhibit A, Attachment 2 – Installation Requirements.

5. Contractor shall install Forbo ESD or its equivalent in IT rooms as follows:

a. ESD Style: Electrostatic; Color: Montblanc SD150204

b. ESD to be installed in Standard Installation, see Exhibit A, Attachment 2 –

Installation Requirements.

6. Burke base on carpet or its equivalent as follows:

a. Base Color: Black 701; 4” Coved Rubber Base

b. Base shall be cut into accurate lengths, as desired or required, for minimum number of joints.

c. Base shall match edges at all seams or double cut adjoining lengths. Base shall be installed with tight butt joints with no joint widths greater than 1/64”.

Base will be going behind the cubicle walls and throughout.

7. Contractor shall furnish additional floor covering materials for replacement and maintenance at the rate of 5% of each floor type. Cost shall not exceed total amount listed for additional materials on Exhibit B, Attachment 1 - Contractor Cost Sheet.

8. Contractor shall shampoo the carpet and wax the VCT after installation, if applicable.

D. CONTRACTOR’S RESPONSIBILITIES

1. Services performed by the Contractor shall conform to the latest requirements of federal, State, city, and county regulations. Contractor is responsible for compliance with all applicable laws, codes, rules and regulations in connection with work performed under this Agreement.

EXHIBIT A

SCOPE OF WORK

2. Contractor shall be responsible for the disconnection and reconnection of all electrical and cabling related to modular systems furniture to accommodate installation of new flooring.

3. Contractor shall be responsible for moving the shelves. DIR shall be responsible for removing and storing the contents from the shelves.

4. Where the state utilizes existing Modular Systems Furniture (MSF), and the existing floor coverings are to be replaced, the MSF shall be lifted in place for new carpet tile installation. The Contractor shall be knowledgeable with the “lift in place” practice and understand the structure integrity of the MSF. Prior to the start of carpet installation, Contractor shall coordinate a walk-through with the DIR representative, noting the existing condition of MSF to be lifted in place.

Contractor shall be responsible for lifting the furniture off the floor for removing and installing the carpet.

5. Project schedules shall be reviewed and completed under the direction of the

DIR representative.

6. All carpeting and VCT LVT installed by the Contractor shall have a limited lifetime warranty for wear, static, colorfastness, and stain resistance.

7. Contractor shall remove and replace any of its employees who, in the opinion of DIR Coordinator, have acted in a manner that indicates an inability to adequately perform the work assigned.

8. Contractor shall be required to provide continuous cellular communication with its supervisors at the point of origin and the point of destination. Contractor shall provide the DIR Coordinator with all cellular telephone numbers for communication purposes.

9. Any damages by the Contractor to portions of building, premises, equipment, furniture, materials, or other State property will be repaired or replaced by the Contractor to the satisfaction of the State with no expense to the State. Any items lost or stolen while in Contractor’s custody will be replaced by Contractor at no expense to the State. Employee’s personal property or belongings, i.e., laptops, etc., are the sole responsibility of the employee and the Contractor is neither liable for moving them or responsible for their loss.

10. DIR shall not be responsible for any parking fees that may be incurred by the Contractor at any location associated with this service.

11. Contractor shall complete the services listed in this Scope of Work within the term of this Agreement.

E. HAZARDOUS SUBSTANCE AND MATERIALS

EXHIBIT A

SCOPE OF WORK

1. There are no known hazardous materials, but if Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify DIR Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours.

Contractor is not responsible for any work related to cleaning up or disposal of these substances.

2. Continuation of work shall not commence until Contractor has been authorized to do so in writing by DIR Contract Manager.

3. Should it become necessary to terminate the Agreement, Contractor shall be compensated only for work in progress or actual work completed to DIR Contract Manager satisfaction. No payment shall be made for delay or lost profits anticipated for uncompleted work.

4. Failure to notify DIR Contract Manager of the discovery of asbestos, lead-based paint or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Item E. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

F. WORK SITE CLEAN-UP

1. Contractor shall own and assume all responsibility for all litter, carpet, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.

2. Contractor shall clean and keep the area in orderly, safe, and clean condition, including but not limited to any spills or smudges as applicable to the services in accordance with Exhibit A, Scope of Work.

3. If the work site is not left in a clean and orderly condition in the sole opinion of the DIR Contract Manager, then the Contractor shall be called back to correct the condition at no additional charge to DIR.

4. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them in accordance with Exhibit A, Scope of Work.

5. No litter, waste, debris, or other materials shall be deposited in any DIR dumpsters without advance written permission of the DIR Contract Manager.

EXHIBIT A

SCOPE OF WORK

6. Once the Contractor takes possession of the materials, the Contractor shall take ownership of the materials and shall dispose of or recycle them in a lawful manner in accordance with Exhibit A, Scope of Work.

7. Contractor’s bid included the cost to disposal of or recycling of the materials, and the Contractor shall be responsible for such disposal and recycling costs.

G. GUARANTEE

1. The Contractor guarantees the work provided in accordance with this Agreement to be and remain free of defects in workmanship and materials for a period of one (1) year from the date of acceptance of the work, unless an alternative guarantee period is specified within Exhibit A, Scope of Work. The Contractor agrees to repair or replace, at the Contractor’s own expense, any and all work that is defective in its workmanship or materials, any adjacent work which may have been damaged or displaced, and any work not satisfactorily performed in accordance with the terms and conditions of this Agreement. Ordinary wear and tear and unusual abuse or neglect are exempted.

2. The Contractor further agrees, within the specified guarantee period, to meet with the DIR Contract Manager within ten (10) calendar days after being notified in writing by the DIR Contract Manager of any work defects discovered after the completion and acceptance of the work, to establish a start and completion date for all corrective work. If the Contractor fails to comply with the terms of the guarantee, DIR shall have the option to hire another contractor to perform all corrective work at the Contractor's expense, and the Contractor will compensate DIR for the entire cost of having another contractor perform the corrective work upon demand. DIR shall be entitled to compensation for all costs, including reasonable attorney fees.

H. UNFORSEEN COST FOR MATERIALS

1. Contractor shall notify DIR Contract Manager prior to ordering additional materials beyond the total cost per suite provided in the Contractor Cost Sheet.

A written estimate of additional materials must be submitted to and approved in writing by DIR Contract Manager prior to proceeding.

2. For all additional materials, the Contractor shall invoice at actual cost to be supported by original receipt for each additional material. Cost shall not exceed total amount listed for additional materials on Exhibit B, Contractor Cost Sheet.

I. PAYMENT BOND

The Contractor shall provide a Payment Bond to accompany contracts, STD. 807, in a sum not less than 100% of the total amount payable under the terms of this Agreement, if the Agreement exceeds $25,000.

EXHIBIT A

SCOPE OF WORK

J. DIR’S RESPONSIBILITIES

1. DIR shall be responsible for the displacement, storage, and replacement of all personal items of its employees.

2. DIR shall be responsible for the disconnection and reconnection of all computer and IT equipment (unrelated to modular systems furniture), including, but not limited to computers, printers, fax machines, mail machines, copiers, etc.

3. DIR shall be responsible for the boxing of all loose electrical cords, cables, supplies, files, etc.

K. SERVICE HOURS AND LOCATION

1. Location

Services shall be performed at DIR’s suites, located at 455 Golden Gate, San Francisco, California 94102 unless otherwise specified.

2. After - Business Hours

Contractor shall complete work outside of normal working hours between the hours of 6:00 PM and 6:00 AM, Monday – Friday and/or weekends. Schedule is subject to review and approval by designated DIR representative.

L. PROJECT REPRESENTATIVES

The Project Managers during the term of this Agreement shall be:

Agency: California Department of Industrial Relations

Contractor: To Be Inserted Upon Award

Division: Section:

Attention: Attention:

Address: Address:

Phone: Phone:

Email: Email:

Direct all inquiries to the Project Managers.

The parties may change their Project Representative(s) upon providing ten (10) days written notice to the other party’s Project Representative(s). The notifying party shall provide complete contact information for the replacement Project Representative(s) to include the information provided above.

9th Floor Square Footage (SF) Information Space Total SF

DIR Internal Suite 9328 13,076 DIR Internal Suite 9433 9,407 DIR Internal Suite 9516 9,982 DIR Internal Suite 9628 10,361 DIR Internal Suite 9340 2,693

TOTAL 9th Floor SF 45,519

9th Floor Layout

DIR

13,076 SF

DIR

9,407 SF

DIR

9,982 SF

DIR

10,361 SF

DIR

2,693 SF

Common Space + Elevators

P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2

LVT

P2

P2

P2 P2 P2 P2 P2 P2

P2

P2

P2

P2

P2

P2 P2 P2 P2 P2 P2 P2

P2

P2 P2 P2 P2 P2 P2

LVT

LVT P2

P2 P2 P2 P2

P2

LVT

LVT

LVT

LVT

P2

P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2 P2

P2

P2 P2 P2 P2P2 P2 P2 P2

P2

P2

P2 P2 P2 P2 P2 P2 P2 P2

P2 P3

P2P2 P2P2 P2P2 P2 P2 P2

P3

LVT

This Exhibit A, Attachment 1 - Suite Breakdown replaces the original Exhibit A, Attachment 1 - Suite Breakdown in its entirety to remove any reference to ESD and replace VCT with LVT. Common Corridor and Elevator square footage have been removed. Note: The yellow box which is Suite 9340 is also known as the Storage room.

EXHIBIT A, ATTACHMENT 1 -

SUITE BREAKDOWN

Department of Industrial Relations IFB No. S24BS034

Deanna Everett Cross-Out

10th Floor Square Footage (SF) Information Space Total SF

DIR Internal Suite 10428 18,477

TOTAL 10th Floor SF 18,477

10th Floor Layout

DIR

18,477 SF

Common Space + Elevators

P2

LVT

LVT LVT LVT

LVT

LVT

P2

P3

P2 P2 P2 P2 P2 P2 P2

P2

P2P2 P2 P2 P2 P2

3.2 Flooring Finish

Manufacturer Style Color Comments

CPT

Interface Driftwood Lelyand 104852 Ashlar Installation

VCT

Armstrong Flooring Raffia Stream with Diamond 10 Technology

Opal Z5930 Ashlar Installation

ESD

Forbo Electrostatic Montblac

SD 150204

Standard Installation

Base

Burke Black 701 4” Coved Rubber Base

All spaces shall be carpeted with Interface, Driftwood, Lelyand 104852, unless otherwise noted on plan with the following notation:

VCT: Armstrong Flooring, Raffia Stream with Diamond 10 Technology, Opal Z5930

ESD: Forbo, Electrostatic, Montblac SD150204

VCT

ESD

Department of Industrial Relations IFB No. S24BS034

EXHIBIT A, ATTACHMENT 2 -

INSTALLATION REQUIREMENTS

https://www.interface.com/US/en-US/detail/driftwood-linden-8159011999G17S001#partNumber=8159007999G17S001&page=summary&size=7S&configuration=29&installation=us_openoffice https://www.forbo.com/flooring/en-gl/products/esd-and-cleanroom-flooring/colorex-sd/colorex-sd/bwcdya#SD__150204 https://www.manningtoncommercial.com/products/accessories/burke/burkebase-type-tp/?color=07f76f23-b5b6-47af-9437-4a15526bde32 Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Deanna Everett Cross-Out

Manufacturer Style Color Comments Metroflor Double Take

– Wood

DT20016

Steamboat

Ashlar Installation

LVT

IFB No. S24BS024

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. INVOICING AND PAYMENT

1. For services satisfactorily rendered and upon receipt and approval of the invoice the State agrees to compensate the Contractor for actual expenditures incurred in accordance with Exhibit B, Attachment 1 – Contractor Cost Sheet, which is attached hereto and made a part of this Agreement.

2. Contractor shall submit one (1) copy of each invoice. Invoice(s) must include the Agreement Number and must be submitted upon project completion in arrears to:

Department of Industrial Relations - Facilities Unit

Contact Information TBD

3. Invoices shall include:

a. Contractor’s Name

b. Contractor’s Address

c. Agreement Number

d. Date of Invoice

e. Date(s) of scheduled service

f. Total dollar amount of invoice

B. BUDGET CONTINGENCY CLAUSE

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

C. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

D. TRAVEL AND PER DIEM

There shall be no reimbursement for travel or per diem.

EXHIBIT B, ATTACHMENT 1

CONTRACTOR COST SHEET

(Contractor Cost Sheet submitted with bid will be included in the final contract)

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

A. EXCISE TAX

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees’ wages.