S06 - Amendment - 36C25224Q0334 - 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

36C252

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25224Q0334

03-14-2024

X

X X

See CONTINUATION Page

X One

Amendment 0001 provides answers to questions submitted by vendors.

The solicitation is not extended, and all quotes are due by 3:00 PM local time on 03-27-2024.

Scott Sands Contracting Officer

Document Destruction Services – William S Middleton VA Hospital and area CBOCs – Madison, WI

(RFQ 36C25224Q0334)

Questions and Answers

1. Q- Who is the Current Incumbent?

A- There is no incumbent. VA staff has completed this work in-house, using designated VA personnel. This approach is no longer feasible, thus the new service requirement.

2. Q- When does the current contract end?

A- There is no current contract.

3. Q- Are any Bridge Contracts in place that extend the current contract?

A- No.

4. Q- What are the last contract award number and total award amount?

A- None

5. Q- Is there a loading dock or area the truck needs to park to perform the services at all locations?

A- There is a main loading dock at the main facility in Madison. There are docks or designated entrance doors at the area CBOCs/facilities. A map and site-specific directions will be provided upon award.

6. Q- Do they provide maps where the bins will be or does someone walk us around?

A- An orientation/kick-off meeting will be held after award. At that time, a map and other guidance will be provided.

7. Q- Is there a lot of walking involved?

A- This question is subjective. However, based off my knowledge (I’m the Contracting Officer for all VISN 12 Document Destruction contracts) there are significantly less bins and rooms at these locations compared to most of our other main facilities.

8. Q- Is there an elevator?

A- Yes, at the main facility there are freight elevators and service elevators. The other facilities will not require elevator access, but service elevators are available.

9. Q- Is there a loading dock?

A- Answered in question #5

10. Q- Is there an incumbent for these services?

A- Answered in question #1

11. Q- What's the contract number for the incumbent's contract?

A- Answered in question #1

12. Q- What is the value of the contract?

A- Answered in question #1

13. Q- I would like to know if the NAID AAA certification should be provided by the Prime contractor or can we just use the subcontractor certificate? As mentioned in Page 16 and 47:

“Contractor shall be National Association for Information Destruction (NAID AAA) certified for mobile shredding.”

A- The NAID AAA certification shall be provided by both the Prime and Sub.

14. Q- P. 15, second paragraph. Will the CD/DVDs, tapes, and other non-paper material that cannot be mixed in with shredded paper be handled separately, via purges?

A- VA personnel will continue handling the destruction of mixed media (CDs, DVDs, tapes, etc). However, in rare occasions purges may be required. If that need arises, a bi-lateral modification or new contract (one-time-buy) will be processed.

15. Q- P. 16, 1.1 (e), last sentence. Are the “large locking central collection container” used to collect shredding material in addition to the quantities listed just above in (b)? If so, how many are required, what size, and where are they priced?

A- The large containers, referenced on P. 16, will remain but not be a part of this contract.

16. Q. P.16, 1.2 (c). Do all locations need to be shred on the same day? Or is this statement indicating that there will be an established day of the week when shredding occurs at each location?

A- The specific days for service are negotiable and will be implemented at the CORs discretion. These days/times shall be discussed/set at our post-award kickoff meeting.

17. Q- P. 17, 1.3, (f). 65g and 95g rolling bins are equipped with case-hardened steel padlocks since a deadbolt is not normally offered as the locking mechanism for rolling bins. Will this be acceptable?

A- Yes, this is acceptable.

18. Q- P. 47, Required Documentation, (a) File 1. Where is FAR 52.204-26 located in the document?

A- Completing pages 49-51 under Section E.4 will cover this requirement. Please make sure to check the boxes on page 50 to verify/agree.

19. Q- Our collection bins cannot negotiate steps, are freight elevators available to move between floors at any facility where bins are located above/below the egress floor?

A- Answered in reply to Question # 8.

20. Q- Incumbent o Is there a current contract for the work being solicited? If so, please provide that awarded contract number or task order number (not the incumbent GSA contractor number).

o Please provide the name of the incumbent contractor and when the contract is ending.

o Please provide the annual contract amount.

o Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract?

A- Answered above.

Amendment 0001 to address vendor questions with Contracting Officer’s answers.