S06 36C26222Q0465 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4 None

0001 None

None

None

36C262

Southern Arizona VA Health Care System

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

36C262

Southern Arizona VA Health Care System

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

To all Offerors/Bidders 36C26222Q0465

08-31-2022 X

X X

15:00 PM MST, 9/16/2022

See CONTINUATION Page

X 1

The purpose of this amendment is to:

a. Extend the due date for offers from 08/31/22 to 09/16/22 15:00 MST.

b. Publication of questions received, with answers.

c. Provide updated Statement of Work which contains list of items to be inspected and revised period of performance.

POP 09/30/2022 - 02/01/2023

d. Publish supplementary information to include lists of all the items the contractors will bid on

e. Contract clause VAAR 852.219-77 is amended From: “(i) [X] Services"

To: "(iii) [X] Special trade construction contractors." In the case of a contract for special trade contractors, the

Bs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

exctggconsidered to be subcontracted.

Carlos Acosta

Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

The purpose of this work is to supply the necessary resources to complete the required inspection and testing of the Southern Arizona Veterans Health Care System electrical power distribution system as required by the most recent VHA directive. Work will include infra-red (I-R) or thermal testing/viewing/inspection of the facility's power system infrastructure, recording the results of the tests and inspections, and developing a comprehensive report of all findings with recommendations on any equipment not meeting standards of the testing/inspections/maintenance based on the documents referenced in the package.

Contract Period: Base POP Begin: 09-30-2022 POP End: 02-01-2023 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

GRAND TOTAL __________________

A.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: Southern Arizona VA Health Care System 3601 S. 6th Ave Tucson, AZ 85723 United States

1.00 POP 09/30/2022 -

02/01/2023

MARK FOR: Yasdany Suarez Morales

(520) 792-1450 EXT 13389

yasdany.suarez-morales@va.gov

SAVHCS TUCSON AZ

678-22-203 Infra-Red Inspection of Station Power System Infrastructure

CONSTRUCTION SERVICES - STATEMENT OF WORK

29 August 2022

I. PURPOSE

The purpose of this work is to supply the necessary resources to complete the required inspection and testing of the Southern Arizona Veterans Health Care System electrical power distribution system as required by the most recent VHA directive. Work will include infra-red (I-R) or thermal testing/viewing/inspection of the facility’s power system infrastructure, recording the results of the tests and inspections, and developing a comprehensive report of all findings with recommendations on any equipment not meeting standards of the testing/inspections/maintenance based on the documents referenced in the package.

II. BACKGROUND

The Southern Arizona VA Health Care System (SAVHCS) in Tucson, AZ utilizes 13.8kV distribution with 47 pad mounted distribution transformers to electrical panels from 2 independent utility entrances: Fair Street Sub (primary feed w/11195 A) and Drexel Sub (secondary feed w/4153 A). Including seventeen (17) backup generators for emergency power, and an extensive photovoltaic (PV) solar power system (these numbers are a general overview of the facility, the contractor must walk the site for an accurate estimate of the work to be done).

III. SCOPE OF WORK

A. This project consists of furnishing all labor, materials, transportation, equipment, tools, and supervision to perform professional survey, testing, inspection and clean-up of the electrical systems and equipment at SAVHCS while complying to VHA Directive 1028.

Infra-red images must be included in the final report.

B. Transformers, including all related components, are inspected, and maintained. The following is a minimum list of items to be inspected and cleaned:

(a) Transformers must be cleaned exteriorly, inspected for signs of overheating with infra-red thermal detecting equipment, and inspected for any damage to the housing, connection points, or insulation.

(b) Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.

C. Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) must be inspected and all work must be documented.

(a) Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(b) Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment.

D. The estimated quantity of items to inspect are:

*These values are estimated and for bidding purposes.

(a) Panelboards - 649.

(b) Switchboards - 125.

(c) Transformers - 179.

(d) MCC’s - 13.

E. A complete written report of the work performed must be provided to the VA within 14 business day of completion. Submit four (4) hard copies and one (1) digital copy.

Information shown in the report must be as following:

1) Company’s name, addresses, telephone, & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name, and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Test data.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

F. The performance period for this contract will be 120 days.

G. Contractor is to provide all pre-shutdown engineering appraisal services for scheduling, testing, etc., for all work involved. All outages must be scheduled and approved in writing as soon as schedule allows. Schedule all work/shutdowns affecting patient care areas and/or equipment with the Engineering Department at the station in advance to enable the Engineering Service Line (ESL) to make any necessary arrangements. In most instances this will involve a three (3) day period. Only after the Engineering Department staff is fully informed and has agreed to the schedule of shutdowns, and the Chief has approved such actions, can the work proceed. Energized work permits will be required for any work in standards set forth in NFPA 70E. Requests for energized work permits shall be submitted at least three (3) workdays prior to date when work is scheduled to be executed. The Contractor will pay all fees/charges/bills/invoices/etc.

associated with any sub-contractors they may use or need I the execution of this work including electrical utility: Tucson Electrical.

H. Most work will be done during daytime operating hours when the peak load occurs. If necessary, Contractor will be allowed to perform work between the hours of 7:30pm until no later than 5:00am of the following morning unless approved otherwise by the COR or Maintenance Shops with the approval of the

Chief of Engineering. Work times will be submitted along with a work schedule in writing for approval of the Engineering Department prior to performing the work. The contractor must provide sufficient work force to minimize down time. Contractor will coordinate all work performed under this contract with that of other contractors at this facility working in the same space.

I. Prior to closing a piece of equipment, the technician will verify all tools and materials have been removed, all conductors/fuses/fire clamps/ components/ etc., are properly installed, tight (to the proper specified torque) and returned to their previous (ready to run) state.

J. No energized work permits will be authorized for any piece of energized gear.

Contractor will report deficiencies that are deemed critical or catastrophically to the contracting officer, COR, responsible Station Maintenance Shop, and Chief of Engineering for timely action.

K. Contractor Qualifications:

(a) Contractors must be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Site superintendent must have a current OSHA 30-hour construction safety card. Those working on energized electrical equipment must have had NFPA 70E training in the last three (3) and must provide documentation of the training.

(b) Contractors must have technical training and work experience in maintenance, inspection, and testing of Electrical Power Distribution System and its components on healthcare, industrial, and commercial facilities for a minimum of five (5) years.

L. It is mandatory for the contractor to survey the site and get an accurate estimate of how much materials and labor the project will require. All the attachments and measurements are for reference only. Contractor will follow VA Guidelines and equipment manufacturer’s specs.

M. The contractor is responsible for clearing the area and moving any necessary equipment needed.

N. Attached Infection Control Risk Assessment (ICRA) and ILSM (Interim Life Safety Measure) forms will be completed prior to the work starting.

O. The contractor will replace or repair any damage caused by the contractor to the following items including but not limited to: concrete curbs, crosswalks, structures;

utilities and piping; underground utilities; or any existing material or equipment as a result of any activities related to completing this scope of work to the satisfaction of the COR. In addition, the Contractor will ensure each work area is safe for workers, staff, and visitors by providing the appropriate safety precautions and traffic control measures.

IV. ADMINISTRATIVE PROCEDURES

A. A post award meeting including the General Contractor, VA Contracting, and the COR will be held to review the performance work statement, existing site conditions, and existing as builds.

B. After award of the Task Order and issuance of the Notice to Proceed, the General

Contractor will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided with the Notice to Proceed.

C. The only government employee authorized to commit Federal funding is the designated VA Contracting Officer. No other VA employee (including the COR) is authorized to approve cost add change orders, or other added costs to the contract. All funding approvals will only be issued in writing by the VA Contracting Officer.

D. If deemed necessary by the COR, all Contractor personnel will receive VA facility temporary access badges, to include all contract personnel, their subcontractors, and representatives. Temporary badges require two forms of identification at the time of the request.

E. Hours of Operation

1. Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Arizona time. Work performed outside the normal hours of coverage (weekends and holidays) must be pre-approved by the Contracting Officer and Contracting Officer Representative (COR).

2. There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five are set by date:

New Year's Day January 1

Independence Day July 4

Veterans Day November 11

Christmas Day December 25 Juneteenth June 19

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

F. Identification, Parking, Smoking, and VA Regulations:

1. All Contractor and Sub-Contractor employees shall wear a visible identification issued by VA Police Section while on SAVAHCS premises.

2. SAVAHCS shall not invalidate or make reimbursement for parking violations of the Contractor/Sub-Contractor under any conditions. It is the responsibility of the Contractor/Sub-Contractor to park in the appropriate designated parking areas.

Information on parking is available from the VA Police Section.

3. Smoking is strictly prohibited anywhere on SAVAHCS premises, including the main facility parking lots and all buildings.

4. Facemasks will be always worn on the premises and the facility’s COVID 19 guidelines will be followed, including having proof of COVID vaccination.

5. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court.

V. MEASURES OF PERFORMANCE

P. The General Contractor (GC’s) is responsible for the Quality Control of their work. The VA’s Engineering Department is responsible for the Quality Assurance of the GC’s process. GC’s will submit their Quality Control Plan to the VA for approval prior to beginning construction operations. As areas are ready for turn over to the VA, the results of the quality control plan will be presented to the VA. The GC’s superintendent will present the Contractors pre-final acceptance walk through (punch list) to the VA.

Only then will the GC and the VA will conduct the final acceptance inspection. Once satisfactory, area will be turned over for VA use.

Q. The General Contractor will have their site superintendent present whenever their subcontractors are present. The site superintendent must be an employee of the General Contractor.

R. All work will be in compliance with Federal, State and Local laws, rules and VA regulations and specifications. The final work will be completed to meet all applicable building codes, project requirements and specifications.

S. A warranty will be in effect for one calendar year period from owner acceptance. It includes parts and labor.

T. Upon completion of the project the Contracting Officer’s Representative will complete a Contractor’s Evaluation Form and forward it to the Contracting officer.

Appendix (a.) COVID Supplemental Language:

VHA Supplemental Contract Requirements for Combatting COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card

(CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

d. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

See attached document: RFI with Answers Amend 0001.

See attached document: Arc-Flash Report - Tucson VAMC Final.

See attached document: MCCs.

See attached document: Panelboards.

See attached document: Switchboards.

See attached document: Transformers.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/