S06-36C25620R0099 0003.docx.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 13

0003 08-27-2020

629-20-2-6002-0057

629-20-106

Y 36C256

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531 email: leslie.robinson@va.gov

Y 36C256

Department of Veterans Affairs

Gulf Coast Veterans Health Care System

Network Contracting Office 16

400 Veterans Avenue

Biloxi MS 39531

To all Offerors/Bidders

36C25620R0099

08-07-2020

X

X X

629-3600162-6002-854200NRM-2670-23NR0PA02

X 1

THE PURPOSE OF THIS AMENDMENT 0003 IS THE FOLLOWING:

To provide the government's response to the RFI and to add (24) twenty-four attachments.

See below:

ALL OTHER TERMS AND CONDITIONS OF THIS SOLICITATION REMAIN UNCHANGED.

WILLIAM A. GEARY

CONTRACTING OFFICER

See attached document: DNT L01 D-E 82720.

See attached document: DNT L01 F-G 82720.

See attached document: DNT L01i D-E 82720.

See attached document: DNT L02 D-E 82720.

See attached document: DNT L03i D-E 82720.

See attached document: DNT L04i F-G 82720.

See attached document: DNT L04i D-E 82720.

See attached document: DNT L05 D 82720.

See attached document: DNT L05 F 82720.

See attached document: DNT L05 E 82720.

See attached document: DNT L05 G 82720.

See attached document: DNT L06 D 82720.

See attached document: INP L01 82720.

See attached document: INP L02 82720.

See attached document: INP L04 82720.

See attached document: INP L05 82720.

See attached document: OUT L01 82720.

See attached document: OUT L02 82720.

See attached document: OUT L03 82720.

See attached document: OUT L04 82720.

See attached document: OUT L05 82720.

See attached document: OUT L06 82720.

See attached document: OUT L07 82720.

See attached document: OUT L08 82720.

REQEUST FOR INFORMATION

Solicitation No. 36C25620R0099

Rebalance HVAC System

Southeast Louisiana Veterans Healthcare System

New Orleans, LA 70119

August 21, 2020

****NOTE: request for documents must be submitted not later than Friday, August 28, 2020 @ 12 Noon CDT.

No Contractor’s Questions Government’s Response 1 Where can I find the original solicitation with the scope of work, point of contacts, terms, etc.?

https://beta.sam.gov/opp/95ba525952804b3383b8259de9abc18f/view

2 Is this project to rebalance the hvac system once or to maintain or over a number of years?

Once with one-year warranty after acceptance.

3 What is the estimated budget for this project? Between $2,000,000 and $5,000,000.

4 What certifications are required for the commissioning agent?

Commissioning by a third party will be in the future. Verification on day of work will be done by the VA.

5 What Percentage of TAB work will be verified by the commissioning agent?

Commissioning by a third party will be in the future. Verification on day of work will be done by the VA.

6 What percentage of DDC Controls sequence of operations will be verified by the commissioning agent?

Commissioning by a third party will be in the future. Verification on day of work will be done by the VA.

7 Specifications 23 05 93 section 3.7 Space

Level Scope Will the supply/return/exhaust vav’s require airflow calibration under this contract?

Yes.

8 Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption

Yes.

https://beta.sam.gov/opp/95ba525952804b3383b8259de9abc18f/view certificate?

9 Will the Government provide comprehensive written badging requirements for the project if badging is required?

Yes.

10 Where will the designated parking area be for workers accessing the construction site?

No.

11 Will the government accept the use of the industry leading Procore Project

Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

No.

12 Can the Sustainable Construction

Requirements clause from the VA be removed?

Yes.

13 As a result of the effect of COVID-19 throughout the U.S., and the resulting

Federal, State and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects.

Delays are not anticipated. The contractor can schedule work in non-critical, non-patient areas before moving to other areas of hospital.

14 Describe any and all tasks that may be required for this project as it relates to infectious control?

Removal of only one ceiling tile at a time. Any more than one will require local containment.

15 What is the level of infectious disease control rating for this site?

Low, Type I.

16 It is our understanding that Bay to Bay

Testing and Balancing in Tampa FL provided the T & B services for the facility when it was first commissioned. Can the

VA confirm this was the company used during the original process?

Except for the CEP building, Bay to Bay was the original TAB firm for the facility.

17 If this is inaccurate information, please provide the company used on the original testing for the facility when it was commissioned?

See above.

18 JCI is the current building controls systems for the NOLA VA. Is the adjustment of those controls part of the existing BAS maintenance contract managed by RJY

Group or will this be separate work for JCI specific to this project?

Separate JCI work specific to contract.

19 Based on the response to the question above, If the work is specific to this project, please provide the point of contact for JCI the VA would like used for pricing their portion of this project?

The contractor has the option to use their JCI point of contact.

Arkalas Robinson, JCI, 504-559-9886, is familiar with the VA BAS.

20 Is the VA willing to include a not-to-exceed material parts rider as a line item in the price schedule? This would account for the repair/replacement of any damaged components of the HVAC system which are expected but not currently known.

No. If components outside the scope are found to be deficient, the

VA should be alerted immediately. A quote to replace/repair shall be provided at that time.

21 Please confirm that if a particular component of the HVAC system is discovered to be damaged beyond repair, the VA is open to modifications of the existing system as required to install new equipment to complete the goals of this

See above.

project?

22 Will the air flow monitor station be cleaned before calibration?

No. Consult with Ebtron on requirements.

23 We have been provided some contract drawings with redline markups for, but they are difficult to read. Can the VA provide the original contract drawings for the full facility for the Grill CFM’s and all equipment schedules?

Duct fabrication drawings with CFM, air measuring station schedules and VAV box schedules have been provided.

24 Is the VA willing to extend the contract period of performance?

No.

25 Drawing DNT+L01+F-Gz.pdf will not download properly. It indicates the files is damaged and we are unable to read it. Please reload and reissue to Contractors.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract Specialist. Leslie Robinson, leslie.robinson@va.gov.

26 Drawing DNT+L03i+D-Ez.pdf will not download properly. It indicates the files is damaged and we are unable to read it. Please reload and reissue to Contractors.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made

27 Drawing DNT+L04i+F-Gz.pdf will not download properly. It indicates the files is damaged and we are unable to read it. Please reload and reissue to Contractors.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made

28 Drawing INP+L01z.pdf will not download properly. It indicates the files is damaged

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made and we are unable to read it. Please reload and reissue to Contractors.

29 Drawing INP+L02z.pdf will not download properly. It indicates the files is damaged and we are unable to read it. Please reload and reissue to Contractors.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract Specialist. Leslie Robinson, leslie.robinson@va.gov.

30 Will location(s) be provided for Contractor materials, ladders and job boxes on site during the performance period?

31 For Air Flow Measuring Station (AFMS) relocations, the majority of the spaces had both exposed and recessed conduit and boxes. With all locations of AFMS work that is to be performed within mechanical rooms, electrical closets and/or storage rooms and with the majority of walls being

2-hr rated requiring a permit for penetrations, will exposed conduit mounted to face of walls be allowed?

Exposed conduit installation similar to existing is acceptable.

32 Will keys and PIV programmed badges be issued to the Contractor during work.

Yes, PIV badges for those expected to work beyond 30 consecutive days. Otherwise, a visitor badge and escort will be required each time as needed.

33 Will outages be required to be scheduled or an installation schedule suffice for outage request while work is being performed for each room.

Any outage shall be requested/scheduled for approval prior to work being done in that area.

34 If the contractor finds an existing AFMS that requires replacement, who is responsible for the material and labor required to replace it?

The VA should be alerted immediately of the problem. A quote shall then be provided for the replacement work.

35 If the contractor finds an existing VAV reheat hot water valve that requires replacement, who is responsible for the material and labor required to replace it?

36 If the contractor finds an existing AHU damper that requires replacement, who is responsible for the material and labor required to replace it?

37 If the contractor finds an existing AHU damper that requires replacement, who is responsible for the material and labor required to replace it?

38 If the contractor finds a damper “actuator” that requires replacement, who is responsible for the material and labor required to replace it?

The VA should be alerted immediately of the problem. A quote shall then be provided for the replacement work. Exception, the damper actuators at each floor adjacent to air measuring stations shall be repaired to work.

39 If the contractor finds a reheat hot water valve “actuator” that requires replacement, who is responsible for the material and labor required to replace it?

40 If the contractor finds an AHU HW or CW valve that requires replacement, who is responsible for the material and labor required to replace it?

The VA should be alerted immediately of the problem. A quote shall then be provided for the replacement work.

41 If the contractor finds an AHU HW or CW valve “actuator” that requires replacement, who is responsible for the material and labor to replace it?

The VA should be alerted immediately of the problem. A quote shall then be provided for the replacement work.

42 If the contractor finds that access to Air Flow

Measuring Stations and/or terminal units and/or AHUs is restricted due to materials located on the floors that the VA has stored

The VA will relocate all stored materials with advanced notice given.

Office cubicles cannot be moved.

in the space, who is responsible for temporarily relocating the VA’s materials?

43 If the contractor finds that access to Air Flow

Measuring Stations and/or terminal units and/or AHUs is restricted due to patients, guests, or staff, who is responsible for temporarily relocating these people to gain access?

This should be scheduled as after-hours work or continue with a contingency plan to balance other spaces in this project during that same time.

44 If the contractor finds that access to Air Flow

Measuring Stations and/or terminal units and/or AHUs is restricted due to patients, guests, or staff, who is responsible for temporarily relocating these people to gain access?

This should be scheduled as after-hours work or continue with a contingency plan to balance other spaces in this project during that same time.

45 How many days advance notice is required to provide to the VA COR for gaining access to spaces that may have accessibility issues?

Seven days. In addition, after hours work should be considered.

46 If the Contractor has provided adequate advanced notice of scheduling of rooms to access, and the VA cancels accessibility within 24 hours of the scheduled event, who is responsible for costs of these delays?

There should be a contingency plan to balance other spaces in this project during that same time if this situation should occur.

47 When balancing the air distribution systems, the AHU air filters need to be clean in order to properly balance. Who is responsible for providing and replacing the air filters in the individual AHUs?

The VA is maintaining and monitoring the filters.

48 When balancing the air distribution systems, the AHU air filters need to be clean in order to properly balance. Who is responsible for providing and replacing the air filters in the individual AHUs?

The VA is maintaining and monitoring the filters.

49 Where multiple supply diffusers exist coming off single VAVs, Test & Balancing must be performed at the individual supply diffuser grilles. Do balancing dampers exist for supply air diffusers?

Balancing the supply air diffusers are not a part of the scope.

50 Where multiple supply diffusers exist coming off single VAVs, Test & Balancing must be performed at the individual supply diffuser grilles. Are the balancing dampers for the supply air diffusers located in the interstitial space on the ductwork or are they located in the ceilings near the diffuser grilles?

Balancing the supply air diffusers are not a part of the scope.

Dampers for other air devices do exist in interstitial space.

51 Are there any water-cooled or air-cooled chillers required to be balanced?

No.

52 Are there any boilers required to be balanced?

53 Are the primary and/or secondary chilled water loops required to be balanced?

54 Are the HW heat exchanger loops required to be balanced?

55 Are the individual AHU Hot Water and

Chilled Water flows to be balanced?

Yes

56 Are the individual reheat terminal boxes required to be water flow balanced?

57 Are the individual Fan Coil Units required to be water flow balanced?

58 Solicitation, Page 10 of 64, Section A.3., E., b., states “In addition to the hard copies, each offeror will be requested to provide their proposals on a Compact Disc (CD)…..”. In the site visit, it was shared that the CDs were

NOT required. Please verify that CDs are not required.

Not required.

59 Will there be a 3rd party A/E assigned to this project by the VA?

60 Will there be a 3rd party Commissioning

Agent assigned to this project by the VA?

Not as a part of this contract.

61 In drawing package, DNT_L01i+D-Ez.pdf, there is a duplicate page. The only thing different between the two pages are some notes. There appears to be some missing terminal unit locations on the floorplans.

Can the VA relook at this drawing package and verify if a page is missing?

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract Specialist Leslie Robinson, 62 Drawings provided have 1 mechanical floorplan drawing for Building 1, INP+L03z.pdf. However, there are 5 floors.

Can the VA upload the remaining floorplans

L01, L02, L04, and L05 so the Contractors can count the air distribution equipment?

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made

63 It appears that floorplan drawings for

Building 3, 2nd and 3rd floors is still needed.

We have the ones for the 1st floor.

However, there are some errors in the first-floor plans as well. Several VAVs in the schedule but not on the floor plan (for section 1J1 and 1J2), mostly the high number end. 03-1J1-S-22, 03-11-S-23, 03-1J1-S-24, The drawings are in the history tab under August 11. They were able to open.

03-1J1-S-25, 03-1J2-S-23, 03-1J2-S-24, 03-

1J2-S-25.

64 On 3-1J2 floorplan there is a duplicated

VAV (03-1J2-S-10) and a duplicated label

(03-1J2-S-13), what is the correct label?

Verify the quantities with schedule sheet drawings and floor plans.

The schedule sheets are the design drawings while the floor plans are the shop fabrication drawings. The numbering may not match.

65 We also have Fan Coils and Computer room

AC units that are in the schedule, but not on the floor plans for the 1st floor. Missing on the floorplans are 03-1J1-FCU-1, 03-1J1-

CAC-1, 03-1J2-FCU-1, 03-1J2-CAC-1.

This work is not a part of the scope.

66 Drawing DNT+L01+D-E.pdf of “floorplan” space is missing and needed.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made

67 Drawing DNT+L02+D-E.pdf of “floorplan”

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract

Specialist. Leslie Robinson, leslie.robinson@va.gov.

68 Drawing DNT+L03i+D-E.pdf of

“interstitial” space is missing and needed.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract

Specialist. Leslie Robinson, leslie.robinson@va.gov.

69 Drawing DNT+L04i+D-E.pdf of

“interstitial” space is missing and needed.

There appears to be a software issue, between uploading/downloading transmitted through another method. A request will need to be made

70 Drawing DNT+L04i+F-G.pdf of

“interstitial” space is missing and needed.

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made

71 Drawing DNT+L05i+D.pdf of “interstitial”

There appears to be a software issue, between uploading/downloading files. The original PDF’s open fine. This file will need to be transmitted through another method. A request will need to be made for any missing files to the Contract Specialist. Leslie Robinson, leslie.robinson@va.gov.

72 Drawing DNT+L05i+F.pdf of “interstitial”

There appears to be a software issue, between uploading/downloading transmitted through another method. A request will need to be made for any missing files to the Contract Specialist. Leslie Robinson, leslie.robinson@va.gov.

73 Drawing DNT+L05i+G.pdf of “interstitial”

There appears to be a software issue, between uploading/downloading transmitted through another method. A request will need to be made for any missing files to the Contract Specialist. Leslie Robinson, leslie.robinson@va.gov.

74 We were reviewing Solicitation No.

36C25620R0099 - Z2DA--CFM - Rebalance

HVAC System and are very interested. But have a question, since this is a service contract, and not a construction contract why are you requiring a P&P bond? We have done a number of hospital test and balance on facilities over 1 million square feet and have never put up a P&P bond.

This solicitation is being advertised for a construction contract.

Therefore, In Accordance With (IAW) FAR PART 52.228-1

Performance Bond and Payment Bond is required.