S06 36C25221Q0001 A0001 SOL AMEND SNOW REMOVAL.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 08-06-2020

695-21-1-6093-0002

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25221Q0001

07-23-2020

X

X

X 1

REFERENCE SOLICITATION 36C25221Q0001 FOR SNOW REMOVAL SERVICE AT MILWAUKEE VAMC AND AMEND TO REFLECT THE FOLLOWING:

Replace ATTACHMENT A with Edited ATTACHMENT A; Correct Minimum Equipment Availability in Section 2.2 of Statement of

Work (see page 2 of this amendment); Provide answers to questions submitted by interested parties (see pages 2-4).

ALL OTHER TERMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.

SOLICITATION CLOSE REMAINS AUGUST 12, 2020 AT 12:00 PM CENTRAL/LOCAL.

CC: COR, FILE

SUSAN PASHOLK

CONTRACTING OFFICER

REPLACE ATTACHMENT A WITH CORRECTED ATTACHMENT A (CORRECTIONS NOTED

IN RED).

CORRECT MINIMUM EQUIPMENT AVAILABILITY IN SECTION 2.2 AS LISTED BELOW:

2. CONTRACTOR RESPONSIBILITIES

2.1 The contractor responsibilities shall include:

a. Contractor shall be available 24 hours a day 7 days a week.

b. Contractor shall provide a point of contact phone number which can be utilized on a 24/7 basis.

c. Contractor shall be on site at the Clement J. Zablocki VA Medical Center

WITHIN ONE (1) HOUR OF CALL, WITH A FULL WORK CREW for snow removal and/or de-icing services when determined necessary by Facility

Management Division or Police Services.

d. Contractor shall be contacted via telephone for snow removal and deicing when the snow accumulates one quarter inch (1/4”) or more or when any ice or slippery conditions exist that would cause a safety hazard.

2.2 Contractor shall provide all equipment needed to perform snow removal and salting services. No dump trucks larger than those listed below shall be used in parking lot areas, Parking Structure 4 (upper level) or Parking Structure 7 (upper level); trucks used to perform under this contract must be pick-up size or skid loader. Rubber blades or poly block shall be used on parking structures.

Contractor shall be responsible for repair costs of structure surfaces if other than rubber blades or poly block are used. At a minimum, the contractor shall have the following equipment available for use in performing the tasks of this contract:

• Two (2) Pick-Up Trucks with salters; ¾ or 1 Ton

• Three (3) Skid Loaders with snow blower attachments; 4000-pound capacity

• Two (2) Front End Loaders Dump Trucks with pusher boxes (one (1) min 8 foot; one (1) min 12 foot); 2-yard bucket minimum

• One (1) Front-end Loader with pusher box

PROVIDE ANSWERS TO QUESTIONS SUBMITTED BY INTERESTED PARTIES SOL

36C25221Q0001 FOR SNOW REMOVAL SERVICE:

Crash Lab – Is the sidewalk at entrances included? Yes

Will there be a preseason damage assessment to buildings, fences, and curbs? Yes

Is there a dumping location for haul-off snow? Yes, south end of contractor lot.

Can a conex be stored on site? Yes, in contractor lot along with snow removal equipment.

Can bulk salt be stored on site? No.

How is the bid cost calculated? Is it determined off of the base year, or all years combined? Total of base and all option years will be used to calculate price.

Are bidders required to submit items listed in Section E.1,(2),(3),&(4)?

Per E.1 FAR 52.212-1 INSTRUCTIONS TO OFFERORS, THE FOLLOWING

INFORMATION MUST BE SUBMITTED:

As part of their quote, offerors shall submit the following information:

(1) Price:

a. Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

b. Fill in SF 1449 blocks 17a, 30a, 30b, and 30c on Page 1.

c. Fill in 1(a) on Page 2.

d. Fill in Price/Cost Schedule.

(2) Technical Capability:

1. A list and pictures of all proposed vehicles to be used in performing this contract. Vehicles must meet or exceed specifications described in Section 2.2. List shall include vehicle identification numbers.

2. Proof that demonstrates contractor’s ability to have full crew on site at the Milwaukee VAMC within one hour of notification that service is required.

3. Proof that demonstrates contractor’s ability to obtain required salt and store at facility in proximity to Milwaukee VAMC that allows for one-hour requirement to be fulfilled.

(3) Experience:

A narrative that describes experience and proof that Offeror has been providing the service described in the Statement of Work at a medical facility with approximately 728,879 square feet of parking lot space for the past 3 years. Narrative/proof shall include list of companies/agencies where contractor has performed same or similar work.

(4) Past Performance:

Offerors shall provide information to demonstrate how well they’ve performed shuttle service of similar scope, size, and complexity to the services outlined in this solicitation.

Offerors shall submit to prior and current clients a Past Performance Questionnaire (Attachment

G) and instruct the clients to forward the completed questionnaire directly to the Contracting

Officer via email to susan.pasholk@va.gov by the due date listed in Block 8 of the SF 1449.

Offerors are advised that the Government may use all data provided by the Offeror and data obtained from other sources, including, but not limited to, Government-wide databases, rely upon personal business experience with the Offeror, in assigning a rating for past performance. Past performance information on contracts not listed by the Offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references provided by the Offeror, as well as any other source it identifies, and information received may be used in the evaluation of the

Offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete past performance information rests with the Offeror.

The Government reserves the right to request additional reference contact information for subcontractors, as necessary, through the clarification process to complete the evaluations

Offerors shall also submit the following documentation with their quote:

mailto:susan.pasholk@va.gov

a. Proof of Registration in SAM in accordance with FAR 52.204-7 System for Award Management

(JUL 2013)

b. Copies of all insurance certificates (covering vehicles and employees).

Are bidders required to submit "Proof of Registration in SAM"? Yes

Are bidders required to submit "Copies of all insurance certificates (covering vehicles and employees)? Yes

How is this contract being priced? Per the Price Schedule, each contract period will require services in the months of October through April. Offerors are to indicate what their fixed monthly price will be.

If these items are required to be submitted, must they be submitted with bid or only if awarded? Items listed in E.1 FAR 52.212-1 INSTRUCTIONS TO OFFERORS, are to be submitted as part of the quote package.

In Section 2.3: Contractor shall be completely responsible for snow removal and disposal of the snow off of the VA premises. All snow that is cleared from lots is required to be removed from the VA premises at time of service. No snow shall be stored in parking lots on campus for later hauling except as listed below. Please confirm that any excess snow can be dumped and stockpiled adjacent to the contractors lot and that no load and haul operations will be required to remove snow off premises. Haul off operation from that area will not be required unless it interferes with parking area.

The GeoSalt will be used specifically for newly constructed areas as directed by the COR.

Please confirm approved materials to be used on parking decks ie: liquid Calcium Chloride. No liquid deicers are to be used. Granular Sodium Chloride of 75% is approved.

Please confirm that all sidewalks and roads are the responsibility of VAMC. All sidewalks and roads are VAMC responsibility, aside from entrances in Crash Lab area.

Please confirm that a conex box and equipment can be moved on site to the contractors lot 1

October 2020. Yes.

What was the previous snow removal solicitation number and total cost. Did VA exercise all option years with the same contractor. All option years were exercised under contract VA69D-

15-C-0303. Price can be obtained by submitting a FOIA Request.