S06 36C24825Q0556 ATCH 01.pdf

ATCH 1: 36C24825Q0556 – REPLACE AND INSTALL URGENT CARE SIGNAGE

1. Question: Which specific panels require replacement; and in which enclosures?

Answer:

(Note: Quote shall include cleaning and sealing as indicated and as needed).

Lakemont Facility:

a. ATS-A: Clean and seal (See atch ATS 01)

b. Switchboard #2: Replace top, bottom, center panel, RT long panel, front bottom door support.

Clean and seal. (See atch SWBD2 01-03)

c. Switchboard #3: Replace tops, front bottom door support. Clean and seal.(See atch SWBD3)

d. Switchboard #4: Replace LT Outside panels, front bottom door support. Clean and seal (See atch SWBD4 01-03)

e. Switchboard #5: Replace top, bottom center panel, RT & LT bottom long panel, front bottom support door. Clean and seal (see atch SWBD5)

f. Switchboard #6: Replace bottom RT & LT side panels, front bottom door support. Clean and seal.

(See atch SWBD6 01-03)

g. Switchboard #7: Replace bottom RT & LT side panels, bottom center panel, front bottom door support, RT outside bottom three (3) panels, two (2) back outside frame supports. Clean and seal. (See atch SWBD7 01-03)

Viera Facility: Complete replacement of all panels in both enclosures. Clean and seal.

2. Question: Is this requirement considered Construction or Commodities?

Answer: This is primarily a Commodities requirement.

3. Question: Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

Answer: Because this is a requirement for Commodities, there is no requirement for a superintendent or SSHO. However, it is strongly advised that a Point of Contact (POC) is identified for any all matters. The answer to the follow up question is NO.

4. Question: The adjacent areas is going to be active with patients and VA Staff, can you confirm the best path for ingress and egress for this area during the duration of the project?

Answer: The area is enclosed, and no patients will be using it for ingress or egress.

5. Question: Will the VA provide VA badging to subcontractors or as long as they have a chaperone with a VA badge will be okay?

Answer: It’s outside and escort will be provided

6. Question: The project's SOW states that the working hours would be regular hours. Can this work be performed during not regular hours (afterhours, nighttime or weekends)?

Answer: During WHEN (weekends, holidays, evenings, or nights) hours unless it can be isolated.

7. Question: Please confirm that there is no hazardous materials such as mold and/or asbestos in the projects area.

Answer: None- these are electrical panel covings the equipment.

8. Question: Would the VA be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, Correspondence, etc.)

Answer: The Government has no requirement for any such reports.

9. Question: Please provide a list of materials the VA would like to utilize to match the existing areas, if they are available; or would the contractor just match as best as possible.

Answer: Eaton Panels- Must match the existing.

10. Question: Where would the negative air/filter machine would be needed? If so, where it would need to be hooked to exhaust during the duration of the project? Please advise.

Answer: There will be no need for a negative air/filter machine.

11. Question: What would be the hours that the contractor can do noise, such as demolition and other tasks, since we don't know what type of activity is going around the work area?

Answer: During WHEN (weekends, holidays, evenings, or nights) hours unless it can be isolated.

12. Question: Is there a designated laydown and dumpster area for the contractor?

Answer: Will be located once award.

13. Question: Confirm what type of barriers or ICRA barriers we must have in place for the entire project duration.

Answer: Contraction barriers- It’s also in an enclosed area.

14. Question: Clarify the scheduling for utility shutdowns: Is the 14-day advance notice sufficient for all types of utilities, including critical equipment?

Answer: Yes, but it will have to confirmed with the using agencies for each outage.

15. Question: Will the VA provide a baseline for acceptable construction noise levels during after-hours work?

Answer: We don’t anticipate noise levels as an issue.

16. Question: Can the contractor build new concrete or metal enclosures to house the electrical cabinets if restoration of the original cabinet configuration is not feasible or efficient?

Answer: This requirement makes no provisions for building new concrete or metal enclosures.

Should a structural issue be discovered during the course of performance of this contract, it will be addressed accordingly and a course of action will be determined.

17. Question: Does the VA have a preferred vendor for the Eaton cabinets, or can equivalent outdoor-rated units be proposed for approval?

Answer: The clause at 52.211-6 Brand Name or Equal was inadvertently omitted from the solicitation. The clause will be added to the solicitation by amendment. It will provide the answer to this question.

18. Question: Is there an as-built or schematic drawing available for each cabinet to confirm existing configurations and dimensions?

Answer: Not currently available.

19. Question: Can the VA provide record drawings or previous testing reports for the existing panels to aid in replacement planning?

Answer: Yes, to the awardee at Post Award Orientation.

20. Question: If the panels are found to be non-standard or customized Eaton models, is the contractor allowed to propose a functional redesign with approval?

Answer: Alternative quotes are allowed.

21. Question: Are there specific grounding/bonding requirements beyond NEC standards for the Lakemont and Viera locations?

Answer: Utilize the original design.

22. Question: What clearance space and access zones must be maintained around the new cabinets for serviceability and inspection?

Answer: We are changing one for one, same footprint.

23. Question: Does the VA require Arc Flash labels and coordination studies as part of this scope?

Answer: Yes

24. Question: Will load testing or commissioning of the new electrical cabinets be required after installation?

Answer: Yes, a load test will be performed once completed.

25. Question: If existing conduits or feeders are found degraded, is the contractor responsible for replacement beyond the cabinets?

Answer: Conduits and feeders are out of the scope of this requirement.

26. Question: Is it permitted to construct a new platform or slab for mounting the cabinet if the existing one is deteriorated or misaligned?

Answer: This requirement makes no provisions for constructing new platforms, slabs, or anything of the kind. Should a structural issue be discovered during the course of performance of this contract, it will be addressed accordingly and a course of action will be determined.

27. Question: What are the dimensional requirements or limitations for the overhang extension above each cabinet?

Answer: Not needed – this requirement is to replace electrical panels only.

28. Question: Are weatherproofing or drainage systems required around the platform for flood-prone areas?

Answer: The electrical panels shall be sealed.

29. Question: What is the required anchor type and embedment depth for securing the cabinet to a platform?

Answer: Same as the original design / manufacturer’s specifications.

30. Question: Who is the designated Orlando VA point of contact for coordinating shutdowns at each campus?

Answer: The VA POC for any coordination, including those for shutdowns, will be Scott Reed. In the event that he cannot be reached or is otherwise unavailable, Stephen Mancuso, the Contracting Officer shall be contacted.

31. Question: Are there any backup generator procedures to follow during panel shutdowns?

Answer: Any such procedures will be discussed during the Post Award Orientation.

32. Question: Is there a maximum allowable outage time per panel, or must each panel be re-energized same day?

Answer: Outage during WHEN hours, must be ready for the next days work schedule.

33. Question: What is the required notice period for coordinating power isolation with VA Maintenance & Ops?

Answer: 14 days, outages must be coordinated.

34. Question: Are there permanent barriers required to remain around cabinets after installation (bollards, fencing)?

Answer: The areas are enclosed already.

35. Question: Can materials and tools be temporarily stored inside VA-maintained fenced enclosures or utility rooms?

Answer: Yes, if it doesn’t affect normal operation.

36. Question: "If building a new structure for the electrical cabinets:

a) What wind load rating or structural requirements must the new structure meet? Same as the original design

b) Are site-specific geotechnical reports or soil compaction requirements needed for slab construction? NO

c) Is there a preferred enclosure layout (wall-mounted vs. free-standing)? Same as the original design

d) Will architectural drawings or load calculations be required for review/approval?"

Answer: Same as the original design

37. Question: Temp Power – what are the requirements and can VA supplement with general set operations.

Answer: Outages will be scheduled

38. Question: What is the priority of material ordered? (IE: all at one time, phased)

Answer: This will be discussed in the Post-Award Orientation with the awardee.

39. Question: What is the anticipated timeline for (3) sites? (IE: start date, end date, continuous work)

Answer: To clarify, there are two (2) sites, not three (3). There is no definitive start date as of yet.

Award should be around early to mid May; Notice to Proceed (NTP) around 3rd week of May; 60 day performance period following NTP. The Awardee can work out a timeline with the VA POC and the Contracting Officer.

40. Question: Has a cost analysis been completed for (A) current request for new skins vs new (rip all out and replace with new equipment and cabinets)?

Answer: No

41. Question: Has a cost analysis been completed for (B) current request for new skins vs refurbish (which would be manufactured “like new” with a rip all out and replace)?

Answer: No

42. Question: What is the VA’s interest in new equipment or refurbished equipment?

Answer: (tentative) Evaluation preference will be given to new equipment. A Best Value Determination will be rendered based on the quote that provides that Best Overall Value to the Government, based on the factors set forth in the solicitation. To reiterate, the requirement is to place panels, doors, etc – no electrical components.

43. Question: If yes to #5 (Question 43 of this document), is the interest in manufacturing specific? (IE:

Eaton, ABB, Square D)

Answer: Although the question referenced is not a “Yes or No”, refer to Q&A 18 of this document, concerning 52.211-6 Brand Name or Equal.

44. Question: Are there (1) line diagrams which can be made available? (Including switchboard one-lines)

Answer: Any such diagrams would not be relevant to this requirement for replacing and installing panels and enclosures.

45. Question: Are there as-builts from Eaton for each switchgear at all (3) sites and the ATS at Lakemont?

Answer: Any such diagrams would not be relevant to this requirement for replacing and installing panels and enclosures. There are 2 sites, not 3.

46. Question: Has an Arc Flash test / study been completed recently?

Answer: Yes, It will be made available to the awardee.

47. Question: If yes to #9 (47), can the testing report be made available?

Answer: Yes

48. Question: If no to #9, when was the last Arc Flash test completed?

Answer: Yes

49. Question: From #11 (49), if there has been an Arc Flash test, can that Arc Flash report be made available?

Answer: Yes, It will be made available to the awardee.