S06-36C24626Q0892 0003.docx

Technical questions answered, new schedule, submission extension.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

10-01-2026

None

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0892

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-12-2026 12pm EDT See CONTINUATION Page

The purpose of this amendment is to answer technical questions, submission extension and new schedule

1. The new submission date is 10/12/2026 by 12pm EST.

2. No additional site visits.

3. Please review the new schedule, this should add some clarity and this is no longer a base 4 (1 year) optoins.

4. Technical questions and answers below, please review, some answers have change since the last amendment.

Byron Brown Contracting Officer

CONTINUATION PAGE

Durham VAMC Questions

1. Mowing Frequency

a. How many mowing services should contractors anticipate annually?

Answered on new schedule

b. Is mowing expected weekly during the growing season, or strictly based on turf height/appearance?

Answered on new schedule

2. Edging

a. Please confirm that the approximately 9,101 linear feet of edging is required every other mowing cycle.

yes

b. Are there any additional areas requiring edging that are not shown in Appendix B?

no

3. Irrigation

a. Does the Government provide water for irrigation?

yes

b. Are hose bibs/water access points available throughout the improved areas?

yes

c. Approximately how many acres do not have permanent irrigation and will require portable watering?

all

d. Is the contractor responsible for irrigation system repairs, or only for supplemental watering?

no

4. Aeration

a. How many aeration services are required annually for the approximately 5 acres of improved turf?

5. Leaf Removal

a. Can the Government provide an estimate of the typical volume of leaves generated during peak fall season?

Contractor shall determine during the pre quote walk-through

b. Is there an on-site location where leaves may be temporarily staged before off-site disposal?

Leaves are blown to grass areas and mulched

c. Can a dumpster be left onsite for debris/leaf removal?

Contractor shall provide plan for debris / leaf removal but not be left on site

6. Trash and Debris

a. Are dumpsters available for contractor use, or must all debris be removed from the facility daily?

Remove daily

b. Does the five-day-per-week policing requirement apply on Federal holidays?

No holiday work

c. Does dead-animal removal include wildlife of all sizes, or will larger animals be handled by VA personnel or another contractor? VA EMS will handle this situation

7. Trees

a. Approximately how many trees are included in the 3-to-5-year pruning cycle? 42

b. What is the approximate maximum tree height? estimated 65 Ft.

c. Is aerial lift or bucket-truck work anticipated? Yes

d. Is the contractor responsible for removing large hazardous trees, or only routine pruning?

Routine pruning

e. Who is responsible for coordinating utility shutdowns or clearance when pruning near power lines?

Coronate with cor if contractor found any

8. Shrubs, Hedges, and Beds

a. How many mulch applications are required annually?

b. What mulch type, color, and required depth should be used?

Timberline, brown,4”

c. Is the contractor responsible for furnishing replacement plants, and if so, is there an allowance or maximum replacement quantity?

Yes, only the ones that are needed.

9. Fertilization

a. How many fertilizer applications are required annually?

Once in the fall

b. Is there a specified fertilizer analysis or application rate?

Natural materials derived from plants or animals bi products that feed the soil and the plants.

10. Weed Control

· Since bedding-area weeds must be controlled manually or mechanically, please confirm whether chemical weed control is prohibited only in beds or throughout the entire property.

Organic weed control

· Are herbicides permitted for turf, cracks, curbs, fence lines, or other non-bed areas?

Organic weed control

11. Snow and Ice

· Is the contractor required to provide 24/7 weather monitoring and standby capability?

Yes while there is snow or ice

· What is the required response time once accumulation reaches the Priority 1 or Priority 2 threshold?

Should be on site salting prior to snow and ice falling

· Are snow services paid as part of a monthly fixed price or per occurrence/delivery order?

occurrence

· What type of ice-melting product is approved for sidewalks, entrances, and concrete?

Robo-melt all natural ice melter

· Is the contractor responsible for furnishing all salt/deicer materials?

yes

· Are there designated on-site locations for storing snow-removal equipment and deicer?

No. Only while snow is being removed

· Can the Government provide historical snowfall/service-call data for the past three years?

· Does the 186,120 sq. ft. parking-lot quantity include roadways, or are roadways additional?

All included

12. Emergency Services

· Please clarify what types of work are historically ordered under Emergency and Special Event Services. Omit special event and emergency services, we already have line items for Storm cleanup and snow removal.

· Are emergency services separately priced through individual delivery orders? Disregard

13. Special Events

· Approximately how many special events have historically occurred annually?

· What additional grounds services are typically required before or after special events? Disregard

14. Equipment Storage

· Will the Government provide any on-site storage, staging, parking, or secured space for contractor equipment and materials?

no

15. Work Hours

· Are weekend or holiday services routinely required?

No / only in the event of snow, ice storm cleanup

· Are there any noise restrictions or areas where powered equipment cannot be operated during certain hours?

If there any, please coronate with COR

16. Incumbent / Historical Workload

· Can the Government provide the previous contract number and incumbent contractor?

No all was done in house

· Can the Government provide historical quantities for mowing, emergency calls, snow events, tree work, and plant replacement? Mowing is on the new schedule, no information on emergency calls as they are not often, tree work and plant replacement is on new schedule.

17. Restroom Access Will restroom facilities be available on-site for contractor personnel during performance of the contract?

yes

18. Frequency of cuts: will maintenance be bi-weekly, weekly or will this remain at the discretion of the individuals maintaining the grounds?

There is an updated schedule to answer this.

19. Will there be an initial clean-up fee added as a line item? No

20. Snow removal: will there be information added on a plan for the location of the snow and what would be best for the area to prevent ice from forming in highly trafficked areas occupied by pedestrians and vehicles?

Someone will be onsite to show where to push the piles

21. Equipment parking: What will be the plan for parking our equipment to prevent incidents and traffic being blocked?

There will be an area while cleanup is in progress

22. Quality Control: Will there be a quality control team or will that be a primary responsibility of the COR on the medical center grounds?

COR

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

TURF MAINTENANCE

(Once a month) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 561730 - Landscaping Services PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

MOWING AND WEED EATING

(March - October every other week) (Exception, June, July & August is weekly) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

WEED CONTROL

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

SHRUB AND HEDGE TRIMMING

(Once a year) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

TREE MAINTENANCE

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

MULCHING

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

SEASONAL PLANTING

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

LEAF REMOVAL

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

DEBRIS AND LITTER REMOVAL

(Daily-Monday through Friday Only) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

FERTILIZATION

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

MAINTENANCE OF PLANTING BEDS

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

Sidewalk and Curb edging (March-Oct) every 2 weeks Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

Not To Exceed Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

0013A

STORM CLEAN UP

(As needed) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

0013B

Snow removal (As needed) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027