S05 - Technical Questions - 20210715-RFI Log-AE Support Services-Region 5.xlsx
XLSX spreadsheet 14 KB Posted
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- R425--EHRM Region 5 Support Services (VA-20-00076661) Federal contract opportunity
- Solicitation number
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About this file
This document contains a log of questions and responses related to a request for proposal for architectural and engineering support services from the Department of Veterans Affairs. The solicitation seeks proposals for technical and project management services to support various VA medical centers in Region 5. Key details include that the contract would have a period of five years, pricing would be determined at the task order level, moderate background investigations may be required for personnel, and tools like Microsoft Office, AutoCAD, and BIM software could be utilized. The response date for proposals was extended to July 27, 2021.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| S06 - Amendment 36C77621R0032 0001 Clause.docx | DOCX document | |
| S02 - Attachment 13 - Detailed Price Schedule - 1.xlsx | XLSX spreadsheet |
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Sheet1
| REQUEST FOR INFORMATION LOG | ||||||
| RFI # | Received | Response | Paragraph Reference | Section | Questions | Response |
| 1 | 7/9/21 | 7/12/21 | E.10.2 | Past Performance | In respect for our client's time, are previously submitted PPQs acceptable to be submitted with the Technical / Non-Price Volume? | Yes |
| 2 | 7/9/21 | 7/12/21 | E.10.2 | Past Performance | States, "a project completion date within the past five years of the date of issuance of this RFP." but E.9.C.2 (page 44) states, "will be considered recent if the past performance instance provided is within three (3) years of the date of solicitation." Please clarify if 5 years is acceptable. | Yes |
| 3 | 7/9/21 | 7/12/21 | Scope of Work | Is the VA expectation that all data input and analysis is done on the VA network by PIV badged technicians/engineers, or can it be done remotely on contractor systems? | PIV badged technicians/engineers shall be required for the data input and analysis because the Contractor will be accessing VA systems and/or sharepoint sites. | |
| 4 | 7/9/21 | 7/12/21 | B.3 | Price/Cost Schedule | In several cases, the Bid Schedule does not match Attachment 13 - Detailed Price Schedule. For example, the Bid Schedule has Labor Categories as LINs, while the Detailed Price Schedule has Activities as LINs. Please clarify which Bid Schedule the government intends to use to evaluate the offeror's price. If the bid schedule is to remain, please clarify how to crosswalk it with the required Detailed Price Schedule. | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 5 | 7/9/21 | 7/12/21 | B.3 | Price/Cost Schedule | The solicitation references Option Years, however neither the Bid Schedule nor the Detailed Price Schedule appear to have a place to account for Option Year pricing. Are option years intended or is this intended to be a 5 year contract? | This will be a five (5) year contract. |
| 6 | 7/9/21 | 7/12/21 | B.3 | Price/Cost Schedule | The RFQ states that the government will provide estimated hours, however, the unit of issue for the Bid Schedule is 1/JB, and the Detailed Price Schedule does not list estimated hours and the estimated hours can not be definitized clearly from the scope of services as most levels of effort will be defined at the task order level with specific details for each supported VAMC and/or project. Please provide the estimated hours for each task/labor category for bidding purposes. | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 7 | 7/9/21 | 7/12/21 | Evaluation Factors | Evaluation Factors = Vol 1, Factor 1 - Key Personnel & Capacity: The RFQ states, "For any subcontractors identified, provide a resume for that company…" Does this refer to a capabilities statement, or does it refer to resumes for individual key personnel employed by a proposed subcontractor? | Key personnel resumes proposed as subcontractors should be provided. | |
| 8 | 7/12/21 | 7/15/21 | Attachment 13 | Detailed Price Schedule | Does the VA want each offeror to individually estimate the number of hours per objective/labor category, or should a fixed estimated quantity of hours be used by all offerors? | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 9 | 7/12/21 | 7/15/21 | Attachment 13 | Detailed Price Schedule | Where no level of effort (hours/days/months) information is provided for an objective described in Attachment 1 – Performance Work Statement what assumptions should offerors use to calculate Estimated Total Hours? An example of this is objective 4.e Third-party Design review Services in Attachment 1 – Performance Work Statement. | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 10 | 7/12/21 | 7/15/21 | Attachment 13 | Detailed Price Schedule | The Detailed Price Schedule requires estimated total hours for each of the professional services included in Attachment 1 – Performance Work Statement and Attachment 2 Region 5 EHRM Professional Services Matrix. Attachment 1 provides expected days/hours for six of the eight objectives in section 3, with three of those 6 being ‘up to’ a maximum time. Does the VA want the offerors to estimate the hours per objective for the ‘up to’ objectives for the maximum time for objectives 3.a.v Project Management, 3.a.vii Construction period services, and 3.a.viii Commissioning? | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 11 | 7/12/21 | 7/15/21 | Attachment 13 | Detailed Price Schedule | The Detailed Price Schedule requires estimated total hours for each of the professional services included in Attachment 1 – Performance Work Statement and Attachment 2 Region 5 EHRM Professional Services Matrix. Attachment 1 provides expected days/hours for six of the eight objectives in section 3. Does the VA want offerors to estimate the hours per objective for the ‘up to’ objectives for the maximum time for the 2 other objectives, 3.a.ii Data input and analysis and 3.a.iv Design Reviews? Both of these tasks are project size dependent and will vary based on the project size and complexity. Further, 3.a.iv Design Reviews will vary based on the responsiveness of the Designer of Record to the comments in the SD, and DD phases of work. Additional reviews may be necessary if the VA has to reject a submittal due to lack of the response to earlier comments. | Yolanda - I provided amount of expected hours with acq plan docs… not sure how to answer. I recommend getting per hour rates rather than fixed pricing, because each Task Order will have a separate cost. |
| 12 | 7/12/21 | 7/15/21 | Volume II Past Performance | Past Performance | The solicitation says that the work must be 100% completed. We have projects that have a period of performance of 5 years. Can we include this as past performance if the base year period is 100% complete? | Yes |
| 13 | 7/12/21 | 7/15/21 | Volume III Understanding of Project Requirements | Understanding of Project Requirements | What is the page limit for this volume? Can Tables and Figures be in 8-point font? | A maximum of 5 pages and 10 point font for tables and figures. |
| 14 | 7/12/21 | 7/15/21 | Volume IV Pricing | Pricing | The Detailed Price Schedule does not provide the estimated hours. Will the Government provide the Estimated Hours? If not, should offerors provide estimated hours based on a single average site, or for the entire program? | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 15 | 7/12/21 | 7/15/21 | Volume IV Pricing | Pricing | The line item numbers in the Price/Cost Schedule, section B.3 of the PWS does not align to Attachment 13 Detailed Price Schedule line items. Should we use the total cost by Labor Category in Attachment 13 to price the labor categories in the Price/ Cost Schedule? | Please see attached revised Attachment 13 - Detailed Price Schedule. Pricing will be determined at the task order level |
| 16 | 7/12/21 | 7/15/21 | PWS 8 | Security Clearance | What clearance levels are required for this opportunity? ADP 1, ADP 2, Secret, TS? For VA procurements these are spelled out as Public Trust background investigation (BI). They are either specified as “low”, “moderate” or “high” BI and require a SF-85 type form to be completed. The requirements are typically in a section of the PWS but this level of detail is not specified in the draft PWS provided for this solicitation. Reference language from the PWS below. | No special security clearances are required. It is anticipated that a moderate BI will be required. |
| 17 | 7/12/21 | 7/15/21 | PWS 4.f | The PWS states that, “It is anticipated that each site requiring Project Management Services will require a Project Manager for up to twelve (12) months of on-site work.” Taken literally, we read this to mean that there is one PM at each site for up to 12 months. We request clarification on the estimated level of effort for Project Management services at each site. | Each Task Order will identify the estimated level of effort for the Project Management services at each site. The anticipated estimate is provided to give a sense of magnitude for the scope of work so that each firm is able to adequately assess capacity. | |
| 17 | 7/12/21 | 7/15/21 | PWS 4.g. | There is considerable travel (at least 3 visits each to each site) is involved in this work. | This is not a question, but is noted as a statement. | |
| 17 | 7/12/21 | 7/15/21 | PWS | Tools and/or Software | The PWS does not address applicable tools and or software. Will the VA provide any tools and associated software licenses required to perform the architectural and/or engineering tasks? Will VA require that contractors use a specified tool to perform these tasks? | It is not anticipated that VHA will provide Government Furnished Equipment unless needed for a specific Task Order. Tools and software that is anticipated for use: Micosoft Office applications, MS Teams, PowerBI, Sharepoint, Submittal Exchange, MS Project, AutoCAD, BIM. |
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