S05_Sources_Sought_NX_EQ_Radiofrequency_Generators.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Radiofrequency Generators

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP

CODE* 21703

SOLICITATION NUMBER* 36C10X26Q0264

RESPONSE DATE/TIME/ZONE 09-17-2026 0900 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE TBD

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE

ADDRESS

Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL

ADDRESS Trevor.Mason@va.gov

EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Enterprise Procurement Office (EPO) is issuing this Sources Sought Notice in accordance with FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Medtronic® Radiofrequency Generators.

The EPO in conjunction with VHA is seeking a qualified source to supply brand name or equal identified Medtronic 40-405-1 and 30-401-1 Medtronic® Radiofrequency Generators and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the required products to VA medical centers and facilities throughout the United States.

The period of performance is for a base of 12-months with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 and the associated size standard is 1,000 Employees.

The FAR Provision found at 52.204-7(b)(1) requires that an offeror be registered in SAM when submitting an offer or quotation and at time of award. All respondents should have the appropriate NAICS code reflected in SAM. SDVOSB/VOSB respondents should maintain current certification in the SBA Veteran Small Business Certification program, as applicable.

Submissions for this “sources sought” shall be submitted by email no later than September 17, 2026, at 9:00am ET to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

Radiofrequency Generators are designed to provide electrical energy at one or more frequencies in the range between 10 kHz and 3 GHz (i.e., radiofrequency [RF]). RF generators used in clinical applications usually provide output energy at several levels and waveforms in a frequency range of 10 kHz to less than 100 MHz These devices typically consist of electronic circuits that convert the input energy either from the power line (typically at 50 or 60 Hz) or, less frequently, from a battery into an RF signal; the generators are typically an integral part of specialized equipment. Dedicated RF generators are used in equipment that either directly delivers RF energy to the body (e.g., electrosurgical units, RF therapy systems) or converts RF energy into another form of energy (using an appropriate transducer), such as ultrasound (e.g., ultrasonic scanning systems, ultrasonic lithotripters) and heat (e.g., electrothermal cautery units, thermal angioplasty). Some generators with a set of appropriate connectors and/or couplers can be used for several of these tasks. RF generators are also available as independent units for device testing, communication services, and other ancillary tasks.

The following Contract Line Items (CLINs) are being considered:

Contract Line Items

Manufacturer Part Number Description

0001 Medtronic 40-405-1

AEX™ GeneratorAEX™ Generator provides radio frequency (RF) energy to disposable Monopolar and Bipolar electrosurgical handpieces. The AEX™ Generator accepts a Patient Return Electrode for monopolar applications and includes a rotary peristaltic pump for simultaneous delivery of saline for a hemostatic sealing.

0002 Medtronic 30-401-1 Aquamantys Cart for the AEX™ Generator

The Department of Veterans Affairs (VA) is seeking vendors who can provide Medtronic® Radiofrequency Generators as listed above or equal commodities that meet the salient characteristics below. Vendors may provide any product solution or configuration that meets the requirement. For each offered product, the response should include descriptive literature demonstrating how the product meets or exceeds each salient characteristic.

The following salient characteristics apply to the products identified above unless otherwise noted in the Product Description:

SC # SALIENT CHARACTERISTICS METHOD OF

EVALUATION

SC 1 Must have a touchscreen interface Literature Review SC 2 Must have dual modality operation (monopolar and bipolar) Literature Review SC 3 Must have a minimum of 4 user configuration Literature Review SC 4 Must have cutting and coagulation functions Literature Review

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does the plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. UEI / CAGE Code / SAM registration information

4. Business Size

5. Manufacturer or Distributor

a. If distributor, provide full name, business size, and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

10. Authorized Distributor Letter certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.