S05. RFI Form_answers.pdf
PDF 111 KB Posted
- Solicitation number
- 36C25025B0024_1Amend0001
About this file
This document is a Request for Information (RFI) for Project 541-23-208 to Improve Entrance from Patient Parking Garage at the Louis Stokes Cleveland VA Medical Center. The RFI contains 25 detailed questions and answers covering critical construction and technical implementation details, including weekend work requirements, infection control protocols, air quality monitoring, temporary construction barriers, ramp specifications, notification procedures, scaffolding access, camera installation, fire alarm integration, and hazardous material assessment. Key technical specifications include following Cleveland VA ICRA procedures, maintaining elevator lobby access during normal business hours, ensuring ADA-compliant temporary ramps, coordinating with VA Police for camera and entrance modifications, and integrating new AC units with existing building systems.
The RFI is dated 06.18.2025, with the original bid opening due date of July 8, 2025 at 3 PM EST. The document provides comprehensive guidance for potential contractors, addressing technical, safety, and operational considerations for the project. Specific points of emphasis include maintaining camera coverage, fire alarm integration for automatic doors, coordination with VA Police and HVAC shop, and verifying structural conditions. The responses indicate a collaborative approach to project planning, with clear expectations for contractor responsibilities in systems integration, commissioning, and site-specific compliance.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| S06. 36C25025B0024_1 - Solicitation Amend 0001.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR INFORMATION (RFI)
TO: Stanley Burdine, Contracting Specialist
RFI NO.: 1 DATE: REFERENCE:
REPLY NEEDED BY:
Question:
REPLY:
1. Will weekend work be required for elevator lobby and striping activities?
a. Access to/through elevator lobby to be maintained during normal business hours
2. Is 8’ tall fencing acceptable for temporary construction barriers?
a. Yes
3. Are there specific infection control protocols required for construction in this area?
a. Cleveland VA ICRA procedures are to be followed
4. Are there specific VA requirements for air quality monitoring during construction?
a. Follow Cleveland VA ICRA specification requirements
5. Will the Contractor be responsible for building pressurization and balancing?
a. Final TAB reports required for new work
6. Are there specific requirements for the temporary ramp shown in Phase 2?
a. Ramp must meet ADA requirements and structurally sound with proper slip resistance
7. What are the notification requirements for medical center staff regarding construction activities?
a. All notifications to go through the COR and contracting. Shutdown requirements are in specifications
8. Is the southeast parking entrance going to be closed to allow for scaffolding access to the south elevation of level 2?
a. Portion of entrance will be closed and to be coordinated with VA Police and COR
9. Are the existing fiberglass roofing panels required to be removed from canopy structure for erection of scaffolding on top of the canopy?
a. If contractor deems necessary, panels to be removed, stored, and reinstalled if impacted by scaffolding
10. Is the canopy roof system under warranty?
a. No
11. What load calculations are required for scaffolding on the canopy structure?
a. Scaffolding construction on the canopy structure if not allowed
PROJECT NUMBER: 541-23-208 Please ensure that before submitting questions or requests for clarification that you thoroughly read the solicitation, specifications, drawings and other pertinent documents. When submitting questions on this project the Government requires contractors to specifically identify the specification and/or solicitation section(s) or drawing number(s) in reference to the question or request for clarification submitted. No question or request for clarification will be answered by the
Government unless the above requirements are met. Failure to comply may prevent the
Government from responding in a timely manner.
PROJECT TITLE: Improve Entrance from Patient
Parking Garage
PROJECT LOCATION: Department of Veterans
Affairs
Louis Stokes Cleveland VA
Medical Center
SUBMITTED
BY:
City/State:
PHONE NO.:
12. Are there any hazardous materials (asbestos, lead) in demolition areas?
a. It is anticipated that there are no hazardous materials in the patient parking garage or the elevator lobby space. Health and Safety group are reviewing the material testing reports and will provide if present.
13. Are the existing metal screens permitted to be stored onsite after removal? If so, will a dedicated space be provided in the garage?
a. Store onsite, coordinate with COR
14. Does the new AC-1 unit integrate with existing BAS system?
a. A low level of integration should be included, AC unit number to be coordinated with HVAC shop
15. Is the contractor responsible for the third-party systems integrator coordination per Spec 23 09 93?
a. The contractor responsible for the integration and the graphic and alarms; spec 23 09 93 not in specification manual
16. What are the commissioning requirements for BAS integration?
a. The HVAC shop will want to be able to see the status of the unit, temp in the space, etc. so that they can troubleshoot and have alarms if the unit goes offline
17. What is the existing fire alarm system manufacturer?
a. Notifier
18. What testing and commissioning is required for fire alarm additions?
a. Commissioning is not required, testing required per specifications
19. What are the notice requirements for VA Police to provide new camera locations?
a. If this is referring to VA Police providing notice or receiving notice of intended install locations prior to work being initiated, then yes. We prefer having input on where we will have available camera views. If this refers to any requirements regarding posted signage that provides notice of the presence of security cameras, there are no additional requirements. Interior Design will take care of required signage at new entrance.
20. Is camera coverage required to be maintained throughout construction?
a. No. If cameras must be disconnected to complete the work, then temporary outages are fine. VA
Police would ask that camera are brought back online after work is complete and if old connection cannot be restored, then re-establish on new connection(s).
21. Are existing Lenel switch ports available for new camera connections?
a. VA Police in process of reviewing capacity with vendor on exact available port count.
22. Are camera licensing costs are included in the contract scope?
a. New cameras should be integrated to view on our existing video viewer, Milestone. VA Police is reviewing existing licenses to support the upcoming project.
23. Is the contractor responsible for camera commissioning with VA Police?
a. VA Police just asks that we confirm cameras are online, integrated, and views are not obstructed before work is considered complete.
24. Is Fire Alarm integration required for the automatic doors?
a. Yes
25. Are there any requirements for structural verification of existing conditions?
a. All structural existing conditions shown on documents
REPLY FROM:
DATE:
ATTACHMENTS:
COPY TO:
VHACLEKuehnM Typewritten Text 06.18.2025
| 2025-06-18T09:28:21-0400 | |
| MATTHEW KUEHNLE |
File details come from the government source that posted it. Updated .