S05.RFI DOC 36C26321Q0026.pdf

This is a sources sought notice only and it is not a solicitation announcement.

The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code

722310.

Responses will be used by the Government to make appropriate acquisition decisions. See the statement of work excerpt below;

I. Statement of Work

a. Description of Work:

1. Contractor must have a full institutional food service operation that meets all applicable requirements for sanitation and safety of Food Service operations.

2. The contractor will prepare meals according to an established cycle menu that are prepared in safe and sanitation conditions and follow established nutrition guidelines for nutrient content.

3. Meals will be ordered by the Omaha Veterans Administration Medical Center (VAMC) no more than 48 hours in advance of delivery.

4. The meals will then be plated and assembled on trays and held in refrigerator until delivery to the Omaha VAMC.

5. The contractor will deliver assembled meal trays in refrigerated trucks, which will have constant temperature monitoring during transport. The contractor will deliver meal trays to the Omaha VAMC loaded dock, where a VA employee will accept the tray carts and verify the quantity being delivered. Trays will be delivered at specified windows of time to be finalized by awarded contractor and the Omaha VAMC.

Meals will be delivered three times daily throughout the period of performance, to include weekends and all federal and non-federal holidays (i.e. Christmas Eve and Christmas Day).

Proposed delivery times are as follows:

1. Breakfast delivered between 5:30am-6:30am

2. Lunch delivered between 10:00am-11:00am

3. Supper delivered between 3pm-4pm

6. The carts will then be re-thermed utilizing Aladdin Temp-Rite Convect Rite III re-therm carts and docking stations or equivalent equipment at the Omaha VAMC. Trays provided by contractor must use Aladdin Temp Rite Convect Rite III compatible meal trays and tray ware items, such as plates, domes, bowls, etc. Contractor may utilize another manufacturer of re-therm equipment as long as rental equipment and meal trays are compatible with one another.

7. After meals are served to Omaha VAMC inpatients, the dirty trays will be picked up and re-loaded into transport carts. The transport carts containing dirty trays will picked up by the contractor, how will complete all ware washing of trays, dishes, and cleaning and sanitizing of transport carts.

8. Contractor will provide a minimum of two docking stations and two docking carts throughout the period of performance for a monthly rental fee. Contractor will own the equipment throughout the period of performance and will be responsible for coordinating repairs or maintenance to the equipment.

b. Schedule of Deliverables:

1. Estimated start date of December 1, 2020 for approximately 9 months, with optional months to be extended in the event of construction delays

2. Meals prepared and delivered by contractor.

1. Meals will be delivered three times per day at specified time windows for each day of the period of performance, including weekends and all federal and non-federal holidays (i.e. Christmas Eve and Christmas Day.

2. Meals will follow an established and agreed upon cycle menu with specified nutrient content guidelines.

3. Meals must be prepared and assembled onto individual trays and trayware compatible with Aladdin Temp Rite Convect Rite III Re-therm carts and docking stations or equivalent.

3. Reports: Contractor shall provide reports as requested to include the following:

1. Temperature logs of trays prior to and during transport

2. Sanitation inspections of the kitchen in-which the meals are prepared and assembled

3. Results of all regulatory agency inspections, to include but not limited to The Joint Commission, state or county inspection agencies that have occurring during the period of performance.

4. Quality assurance inspections conducted by the vendor as part of their regular food service operation, which may include tray accuracy checks, sanitation logs, refrigerator and freezer logs, employee training records.

c. Contractor Qualifications: The contractor must prepare all meals in an institutional food service operation and must be routinely inspected by outside regulatory agencies and meet all requirements by the regulatory agencies, which include The Joint Commission, State of Nebraska, Food and Drug Administration.

After a review of the responses to this notice, a solicitation announcement may be posted to Contract

Opportunities. A response to this notice is not an adequate reply to the forthcoming solicitation.

Please fully complete each section of the survey below.

Company Name: _____________________________________________________________

Company Address: ___________________________________________________________

DUNS Number: _____________________________________________________________

Point of Contact: ____________________________________________________________

Phone Number: _____________________________________________________________

Email Address: _____________________________________________________________

Socio-economic Classification in Accordance with NAICS Code 722310: (check all that apply)

☐ Small Business

☐ Service Disabled Veteran Owned Small Business (SDVOSB)

☐ Verified SDVOSB by www.vip.vetbiz.gov

☐ Veteran Owned Small Business (VOSB)

☐ Verified VOSB by www.vip.vetbiz.gov

☐ Small Disadvantage Business

☐ Women-owned Small Business

☐ Economically Disadvantaged Small Business

☐ HUBZone

☐ 8(a) Certified

Company’s Capability Statement:

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.