S05 36C26225Q0659.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

RESPONSE DATE/TIME/ZONE

Department of Veterans Affairs NCO 22 -Network Contracting 650 E. Indian School Road Phoenix AZ 85012

POINT OF CONTACT*

Contract Specialist Jessica Brooks jessica.brooks3@va.gov 480-466-7940

PLACE OF PERFORMANCE

Carl T. Haden

650 E. Indian School Road

Phoenix AZ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

INSTALLATION CLC CURTAIN TRACKS

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Phoenix VA Health Care System located at 650 E. Indian School Rd. Phoenix, AZ 85012 is seeking a potential qualified contractor that can provide installation of CLC Curtain Tracks. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238390 ($19 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Dynamic Small Business Search located at https://dsbs.sba.gov/.

All interested Offerors should submit information by e-mail: by e-mail to jessica.brooks3@va.gov.

All information submissions to be marked Attn: Jessica Brooks, Contract Specialist and should be received no later than 14:00 MST on March 21, 2025.

STATEMENT OF WORK

1. CONTRACT TITLE CLC Curtain Track System Installation

1. PLACE OF PERFORMANCE

Phoenix VA Healthcare System (PVAHS) 650 E. Indian School Road Phoenix AZ 85012

1. PERIOD OF PERFORMANCE 3/30/2025-9/30/2025

1. CONTRACT TYPE Firm Fixed Price

1. BACKGROUND

PVAHCS existing curtain track system in the patient rooms does not provide adequate privacy when utilizing the ceiling lift system to move patients. The current tracks leave certain areas exposed, compromising patient dignity and confidentiality. To address this issue, the facility will procure and install new curtain tracks and ensure full privacy coverage throughout the room, particularly during patient transfers. This project will involve the removal of outdated tracks and installation of a new system designed to enhance functionality and privacy in patient care areas.

1. REQUIRED SERVICES

The purpose of this project is to provide and install a PRVC Cubicle Curtain Track System which will work seamlessly with the existing Guldmann patient lift system at the Phoenix VA Medical Center. Project includes the installation of disposal curtains.

Vendor will furnish all labor, materials and supervision to install PRVC trolley, gate, swing arm and/or linear track cubical curtain systems. In addition, all systems will us PRVC systems cubicle curtains.

A. Contractor will work closely with hospital staff when installing PRVC System Trolley, Gate, Swing Arm, and/or Linear Track cubicle curtain system to ensure smooth process.

The CO will contact interested contractors to schedule a single/group site visit which will be coordinated with the Interior Designer to tour, measure and inspect the site. All vendors must attend site visit to measure prior to providing an estimate and supply CAD drawings with their estimate showing each room installation specifications that includes all custom bends and points of attachment.

B. Contractor shall submit bid using only PRVC Trolley, Gate, Swing Arm, and/or Linear Track cubicle curtain systems with PRVC cubicle curtains and the specified fabric. The cubicle curtain system must not use enclosed carrier track hooks and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA 701 standards.

C. PRVC Trolley, Gate, Swing Arm, and/or Linear Track cubicle curtain systems must use minimal ceiling supports and needs to be engineered to mount from wall to wall and or structure above the ceiling grid that does not conflict with the patient lift system. Each PRVC Trolley, Gate, Swing Arm, and/or Linear Track cubicle curtain system installation must have custom bends as needed, pursuant to each location requirement.

D. PRVC Trolley, Gate, Swing Arm and/or Linear Track cubicle curtain systems must include custom PRVC Systems privacy curtains. Cubicle Curtains can be manufactured as panels or one continuous curtain across the length of the PRVC Trolley, Gate, Swing Arm, and/or Linear Track cubicle curtain systems. The cubicle system must not use enclosed carrier track hooks and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA 701 standards.

E. A minimum recommended 25% “attic stock” for fabric curtains and 100% for disposable will be left for future use.

F. Contractor shall clean up any debris caused from the installation and remove it from the VA Healthcare Center property.

G. Contractor shall adhere to all rules of travel and parking when entering and leaving VA Healthcare Center property.

H. Contractor shall comply with all Safety and Infection Control procedures in accordance with VA policies and directives.

I. Contractor is to provide all equipment, tools for removing, installing, cleaning, unpacking, transporting as detailed in scope of project.

J. Contractor to secure all tools, materials, remove trash and leave areas clean at the end of each workday.

K. Contractor to notify COTR of work schedule and have prior approval before working on site.

L. Contractor shall test and verify the system for functionality and structural soundness after installation and before the VA will except the work.

1. PRODUCT SPECIFICATIONS

A. PRVC TROLLEY SYSTEM:

The PRVC Trolley System must allow the patient lift to move either back and forth or sideways depending on the situation to maintain privacy independent of the patient lift system. This PRVC Trolley System must solve the issues that traditional cubicle curtains do not when working with Guldmann configured patient lift systems. The PRVC Trolley System must move in front of the lift traversal rail and is also mounted to both sides of the system so when one is in use the other maintains privacy for that patient. The PRVC Trolley System must work in conjunction with PRVC cubicle curtains. This system must be able to be used with most ceiling mounted Guldmann patient lift systems regardless of direction and coverage of the lift movement. The PRVC Trolley System must be mounted under the moving rail of the patient lift system as it is horizontally mounted to the wall with an additional support from the ceiling structure or from a post mounted from the floor up to bottom of the PRVC Trolley System arm with no vertical supports at any other location.

The PRVC Trolley System must use a 2-inch x 2-inch x 6-inch Z-channel and supports the flat sided oval curtain track and I-beam supporting the actual trolley. The I-beam must be 1.5 inches high x 1 inch wide. Then .13 inches thick aluminum must be welded and/or riveted to the Z-channel along with the PRVC Trolley which must be manufactured using a .13 inch thick, 7.5 inch long x 1.63 inch high x 1.63 inch wide aluminum housing with 8 each .25 inch wide x 1.25 inch high wheels allowing easy movement on the I-beam. There must be 4 wheels running on the vertical wall of the I-beam and 4 wheels running on the horizontal wall of the I-beam which maintains less stress on the I-beam when being moved back and forth as the track is moved by pulling the track on either side of the bed. The typical length of the cubical track attached to the trolley system must be 96 to 120 inches. The cubical curtain track must be manufactured from .88-inch-wide x 1.5-inch-high x .13-inch-thick aluminum flat side oval and must be welded and or riveted to the Z-channel. The wall mounted cubical curtain PRVC Trolley System must maintain privacy from the sides as well as the end. The system must allow the lift to move from bed to bed while preserving privacy for all patients located in the room via the movement of the trolley either from side to side, or head to toe.

In addition, a support device is required to relieve pressure from the headwall. This device must be mounted 16 inches from the headwall on the Z-channel to the ceiling substructure (concrete and/or metal beam). If this is not possible an upright must be mounted from the floor to bottom of the Z-channel structure approximately 16 inches from the headwall. The material used throughout the system must be 6063 T6 high grade aluminum. It must be inspected for welding fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish must be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. The finished coat must be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit.

All wall mounted support beams must be secured to the wall(s) using 4 each ¼ inch toggle Bolts. The bolts must be brilliant white in color to match the mounting plate.

The cubical curtain track must be manufactured from 1.5-inch x 0.88-inch aluminum flat sided oval that is attached to the trolley system and allows same height of the cubical curtains in room for a completed system.

B. PRVC GATE / SWING ARM SYSTEM:

The PRVC Gate and Swing Arm systems are used in patient rooms and bathrooms. It allows movement of the patient lift from one bed to another or when lifts are used in bathrooms. The system will provide privacy for all occupants.

The PRVC Gate and Swing Arm system must be used in conjunction with a linear patient lift system and engineered to mount from the wall and or ceiling structure for support needed when gate is opened and closed allowing the patient lift motor to pass through. Each PRVC Gate system must be custom manufactured pursuant to a specific locations requirement. The PRVC Gate system must include custom PRVC cubicle curtains that are made specifically to work with the system.

The PRVC Gate and Swing Arm system must be made from flat sided oval aluminum and powder coated white. It will be 1.5 inches high, 0.88 inches wide and 0.12 inches thick having a 0.44-inch radius on top and bottom sides of the track and weighs .523 pounds per foot. High grade magnets attached to the gate rod and docking station must be used to hold the rod in place once docked to allow the curtain to travel.

The base plates along with most other welds must be welded to the curtain support bar 360 degrees around with a minimum of .125-inch fillet aluminum weld. All radius bends must be smooth rolled from one continuous piece of 6063 T6 high grade aluminum and inspected for weld fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish shall be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. The finished coat shall be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit.

The custom wall mounted PRVC Gate and Swing Arm system must be secured to the wall(s) using 4 each .25-inch toggle Bolts. The bolts must be brilliant white in color to match the mounting plate.

C. PRVC LINEAR TRACK SYSTEM:

The Linear Track system cannot use ceiling supports and needs to be engineered to mount from wall to wall. Each PRVC Linear Track installation must have custom bends as needed pursuant to each location requirement. The track system must be seamless and manufactured as one solid track to increase overall strength and meet the facilities requirements. The PRVC Linear Track will include custom PRVC cubicle curtains that work with the PRVC Linear Track support system. PRVC cubicle curtains must be manufactured as panels that are continuous curtain across the length of the PRVC Linear Track rail, the cubicle system must use PRVC cubicle curtains and meet all other requirements needed by the facility such as using fabric that meets or exceeds NFPA701 standards.

All vendors must attend a site visit to measure prior to providing an estimate and supply CAD drawings with their estimate showing each room installation specifications that includes all custom bends and points of attachment. The site visit will be mandatory before the project can be started. This will guarantee that the facility can take into consideration any items that will impede the installation. These items could include TV’s, head walls, cabinets, sharp boxes, etc...

The PRVC Linear Track system must be mounted halfway between the ceiling and the top of the door jamb/opening into each room. The PRVC Linear Track System will allow the curtains to stack without interference from patients walking into the room.

The PRVC Linear Track support beam needs to be 1.5 inches high, .25 inches thick having a .25inch radius on top and bottom of the track and weighs .816 pounds per foot. Vertical ceiling supports are not required for this product for lengths under 10 feet. The curtain support beam deflection for an 8-foot length loaded at the center at 35 pounds is ½ inches without permanent deformation.

The curtain support must be attached to the walls at both ends using a .1875-inch-thick by 2-inch-wide by 4-inch-high mounting plate having 4 chamfered 5/16-inch mounting holes. The base plates will be welded to the curtain support bar 360 degrees around with a minimum of .125-inch fillet aluminum weld. All radius bends will be smooth rolled from one continuous piece of 6036 T6 high grade aluminum and inspected for weld fractures and stress prior to finishing. Finishing shall consist of a cleaning process consisting of a degreasing and rinse cycle followed by a hot air drying prior to finishing. The finish shall be powder coated with U.V. resistant TGIC polyester "brilliant white" in color. Finished coat shall be 3 to 5 millimeters thick with a cure temperature of 375 to 400 degrees Fahrenheit. An optional antimicrobial powder coat finish is available.

The PRVC Linear Track support beam is secured to the wall(s) using 4 each ¼ inch toggle bolts. The bolts shall be brilliant white in color to match the mounting plate.

D. PRVC CUBICLE CURTAINS (Fabric or Disposable):

The PRVC Cubicle Curtains need to be an open C-type that uses a swivel with a quick release system for fast installation and removal. Cubicle curtains are manufactured flat and typically sized approximately 10% wider than the track length, unless specified otherwise. The curtain height will be determined by the floor-to-ceiling height and curtains should be finished approximately 10-12 inches above finished floor, as suggested by Joint Commission's patient privacy standards. This distance will allow for ease in periodic floor cleaning and prevents mop and/or floor cleaner from coming in direct contact with cubicle curtain, soiling the treatment. The cubicle curtains must use a commercial grade of molded synthetic polymer C-type rings that allow for quick curtain replacement by environmental services and the nursing staff. The PRVC curtains must mount on the .25-inch x 1.50-inch PRVC Flat-Track and must glide effortlessly without binding over the life of the curtain. The C-type rings will be inserted and spaced 6.3 inches apart on a 4.75-inch NFPA approved vinyl breathable mesh fabric that is integrated to ½ inch vertical and horizontal hole size opening mesh (minimum 70 percent open) allowing for fire sprinkler penetration in the unfortunate case of fire. The cubicle curtain will be required to have a minimum 18-inch drop from the ceiling to the top of the curtain. If the distance of the PRVC Systems track is farther than the 18-inch drop, then mesh is not necessary to meet fire code requirements. The bottom hem of the cubicle curtain is double folded and is 2 inches. The side hems are double folded and 1 inch. All hems and seams are sewn with a double needle lock stitch. All vertical seams are surged and sewn with a double needle lock stitch for maximum durability.

The cubicle curtain material will contain the following characteristics: meet NFPA 701 flame spread requirements for vertical flammability, curtain material must have a antimicrobial properties that have been proven to reduce bacteria on soft surfaces, must be “evidence based” third party tested, produces bacterial reduction within one hour and antimicrobial properties must be intrinsic and irreversibly bound to the polymers of the fabric. Fabric cubicle curtain material will be able to withstand a minimum of 200 commercial launderings at a temperature of not more than 160 degrees Fahrenheit (71 degrees Celsius).

1. LOCATIONS

Curtain tracks will be installed in the following single rooms: K135, K137, K139, L124, L127, L128, K237, K235, K237, K239, L215, L216, L218

Curtain tracks will be installed in the following double rooms: K113, K114, K115, K116, K117, K118, K124, K125, K129, K131, K136, K138, L110, L112, L113, L114, L116, L117, L118, L120, L121, L126, K213, K215, K216, K217, K218, K224, K225, K229, K231, K236, K238, L201, L203, L204, L205, L207, L208, L209, L211, L212, L217

1. DELIVERABLES

The contractor will deliver the following:

• Fully functional track systems with Trolley and Door Surround installed and operational.

• Inspection/Testing report demonstrating the structural stability of system and confirming compliance with hospital requirements.

• Documentation of materials used and any applicable warranties.

1. TIMELINE

The project is expected to be completed within 60 working days of project start date.

1. ROLES AND RESPONSIBILITIES

Client:

· Ensure access to the worksite.

· Clearly identify the desired location of the circuit and outlets.

· Approve any modifications to the plan if necessary.

Contractor:

· Ensure all work is performed in compliance with local and national codes.

· Maintain a safe working environment throughout the project.

1. REQUIREMENTS

Facility operational requirements must always be maintained during this project. Patient care cannot be compromised during this project; therefore, it is highly likely work will require carefully coordinated phasing to not impact patient care. Minor outages may be permitted if no reasonable alternatives exist but must be planned and coordinated well in advance of the requested date.

1. ACCEPTANCE CRITERIA

The project will be considered complete when:

· The Cubicle Curtain Track Systems are installed, tested, and operational.

· The client approves the work as meeting the agreed specifications.

1. PHYSICAL SECURITY/ INFORMATION SECURITY

· Not a computer. No technology/applications.

· Equipment being purchased does not have the ability to enter or save PHI and does not connect to a VA Network. Therefore, VA Handbook 6500.6, Appendix A, C&A requirements do not apply, a Security Accreditation Package is not required, and the following from Appendix C apply:

· (Appendix B) The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information protection, patient privacy, and information system security as delineated in this contract.

· During contract performance, contractor may require access to VA facility, equipment, information systems, or sensitive data; to provide services, install, train, maintain or repair equipment.

· VA Course No. VA10176 is privacy training required for VA contractors requiring access to VA facilities for more than 2 consecutive days or any access to VA information systems. Training will be completed prior to being granted access to facilities, equipment, or to the data therein. Training is available on VA TMS website at: https://www.tms.va.gov/SecureAuth35/.

· Contractor will provide evidence of training to the COR, if requested.

1. HOURS OF COVERAGE

1. Normal hours of coverage are Monday through Friday from 7:00 am to 3:30 PM local time, excluding federal holidays. All service shall be performed during normal hours of coverage unless requested or approved by the SME in coordination with the COR.

1. Work performed outside the normal hours of coverage shall be approved by the Contracting Officer. Funding for services that are outside the normal coverage hours or on holidays shall have approved modification prior to any service being allowed.

NOTE: All software modifications, upgrades, updates, enhancements, installations etc., for the enclosed inventory listing shall be scheduled and performed during normal hours of coverage at no additional charge to the government.

1. NATIONAL HOLIDAYS

The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. Hours of Operation are (Tues/Wed/Thurs) every week from 0700 to 1530. Unless one of those days falls on a holiday, then they would move to another day in the week.

1. INVOICING AND PAYMENTS:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

1. Dates of service.

1. Description of services.

1. Invoice number, date.

1. Contract number.

1. Obligation number Failure to comply with the above shall delay payment to the Contractor. Final Payment: The Contracting Officer will process final payment when all required documents are received, and the Contracting Officer Representative has completed final acceptance notice.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Sources Sought Notice