S03 - Special Notice Intent to Sole Source.docx

NOTICE OF PROPOSED CONTRACT ACTION

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), Hudson Valley Healthcare System VA Medical Center, Castle Point, NY, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to Thinkform Design Architect, LLC 38 E Broad St. Hopewell, New Jersey for project 620A4-15-121 Relocation of Radiology. The place of performance is VA Hudson Valley Healthcare System Route 9D Castle Point, NY 12511. This action will result in a Firm-Fixed Price contract with a period of performance of One thousand Ninety (1090) calendar days.

This notice of intent is not a request for a quotation; interested parties may express their interest by providing a capabilities statement no later than August 16, 2024 at 12:00 PM EST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. If after August 16, 2024 at 12:00 PM EST, no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Thinkform Design Architect, LLC.

This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Dany Humphreys who can be reached at Dany.Humphreys2@va.gov The Government anticipates the award of a firm-fixed- price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition.

SCOPE OF WORK

Background This project will relocate the existing radiology x-ray equipment from Building 17 second floor to the ground floor to ensure the equipment is not exceeding the weight loading of the floor and improve patient flow throughout the hospital. Through this project a complete central imaging/Radiology suite will be achieved in Building 18D.

Objectives The Objective of the acquisition is resume work on the 95% summitted drawing set by the former A/E to obtain 100% working drawings and specifications detailing the Relocation of Radiology and Imaging Suite from Building 17 second floor to the ground floor . These drawings and specifications will be used in the acquisition of a separate construction contract to implement the design.

Scope or Tasks (for services) The Architectural/ Engineering (A/E) Firm is to provide all necessary surveys, calculation, field investigations, design, drawings, specifications, construction cost estimates, for the Relocation of Radiology and Imaging Suite from second floor Building 17 to the ground floor Building 18 at the Department of Veterans Affairs Medical Center, Castle Point, New York. The approximate square footage of the affected area is 5,240 square feet. The deliverables shall include but not be limited to:

Preliminary Field Surveys and Reports:

Design and drawing: drawing of the new Radiology and Imaging suite including but not limited to: scheduling area , restrooms “in or close by ultrasound rooms” handicapped restroom “in or close the Rad/Fluoro room” , Radiologists’ offices , all with the suitable wall paint according to design standards for imaging areas, plumbing system, sealing the building exterior against air, sound and water, fire system “i.e. sprinklers” Electrical service: drawing of the new Radiology and imaging suite including normal and emergency power. Drawing shall include but not be limited to full electrical diagram for the 120/208 /480 volt required for the imaging equipment, panels, additional generator “if required” to supply the required load ,breaker and transformer.

The selected A/E must comply with the latest version of applicable NFPA codes.

The selected A/E must conduct site assessment to upgrade the new location for changing suite components including but not limited to “light fixtures, windows, HVAC pipe isolation, wall isolation to achieve energy reduction.

Work will include the specification and design of the new Radiology and Imaging suit to meet both the criteria listed in the building design guides and Architectural Manuals, VA Sustainable Design Manual and must comply with ASHRAE 90.1. The VA HVAC Design Manual can be found here. http://www.cfm.va.gov/til/dManual.asp The selected A/E will also be required to provide a survey to identify any possible mold, asbestos, lead, and PCB hazards in the area of work. This evaluation will be done by a qualified NYS licensed Certified Industrial Hygienist (CIH). These tasks are outlined in the Supplement B document of this solicitation.

The A/E firm is to refer to “Supplement B” for documents and drawing submittals, of specifications and design.

Project Documents shall include, but not be limited to:

All required submissions listed in the VA A/E Design Submission Requirements (PG-18-15), which can be found here: http://www.cfm.va.gov/contract/ae/aesubmin.doc All deliverables as outlined in the document labeled “Supplement B” that is included in this solicitation (preliminary and construction documents including drawings and specifications) All calculations and reports as outlined in the VA HVAC Design Manual. A calculation on energy baseline, energy savings and life cycle cost analysis are required as part of project documents.

Cost estimates for Construction Listing of all submittals required Site visit reports for design reviews, and field investigations.