S02 - VISN 8 IDIQ Solicitation 36C24822R0057.pdf

36C24822R0057

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within Per TO calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time ___7/18/22______________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 - 88

X

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Department of Veterans Affairs Network Contracting Office - 8 (NCO - 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Apolinar Vargas 786-790-5241

VISN-8 – Miami, Tampa, Bay Pines, West Palm Beach, North Florida, Orlando, Florida and San Juan, Puerto Rico - IDIQ

Description: Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) construction contracts.

The Veterans Integrated Service Network (VISN 8)has eight (8)facility locations in need of expedited procurement Capabilities to provide simplified non-complex, general construction services for lower dollar construction projects, Alterations, and repairs of buildings and structures.

The North American Industry Classification System (NAICS) for this acquisition is 236220, General Contractors. The Small Business size standard is 39.5 million.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB). Only offers from VA ifi d Verified SDVOSBs in the Department of Veterans Affairs, Office of Small and Disadvantaged Business Utilization Vendor

Information Pages (VIP) database (https://www.vetbiz.va.gov/) at the time of proposal submission will be evaluated.

Proposals from unverified SDVOSBs will be considered unacceptable, will not be evaluated and will be ineligible for Award. Award will only be made to eligible SDVOSBs in the VIP database at the time of award.

As authorized by FAR PART 16.504, VISN-8 intends to award multiple task orders contracts, 5-year IDIQ contracts. The maximum aggregate value for each contract shall not exceed $10,000,000.00. The guaranteed minimum award amount for each contract is $2,000.00. The maximum aggregate amount amount for all awards made under the resultant contracts shall not exceed $80,000.000.00.

--------------------------------------------Last Entry----------------------------------------------------------------------

Per TO

X

X

10:00 AM

X https://www.vetbiz.va.gov/

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Cage Code: _________________

Enter Pricing in PART 1 – SCHEDULE, CONTRACT COEFFICIENTS

(Refer to page 6)

36C248

Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Dian E. Williams Contracting Officer

Table of Contents

INFORMATION REGRDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS

Part III-PRICE PROPOSAL

SCOPE OF WORK

COORDINATION OF WORK

TASK ORDER COORDINATION & PRE-CONSTRUCTION CONFERENCES

SUBCONTRACTOR COORDINATION

DOCUMENTATION

PRICING

SPECIFICATIONS

DEMOLITION

ABBREVIATIONS

PERSONNEL

IDENTIFICATION

TRAINING

PROJECT MANAGER

QUALITY CONTROL MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER)

SAFETY MANAGER (MAY BE THE SAME AS THE PROJECT MANAGER OR QUALITY CONTROL MANAGER) Security Requirements:

STORAGE

OPERATIONS

CONTRACTOR KEY CONTROL

FIRE PREVENTION AND PROTECTION

DISPOSAL OF EQUIPMENT, SCRAP MATERIALS, AND DEBRIS

TURN-IN ITEMS

DISPOSAL METHODS

DISPOSAL OF HAZARDOUS MATERIALS

ASBESTOS REMOVAL

ENVIRONMENTAL COMPLIANCE

TASK ORDER ORDERING PROCEDURES

PROPOSALS

TASK ORDERS

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

SUBMITTALS

COMPLETION OF TASK ORDERS

LIQUIDATED DAMAGES

TIME EXTENSIONS

SCHEDULING WORK

PROJECT SCHEDULES

SCHEDULE TASKS

SCHEDULE QUALITY ASSURANCE REPRESENTATIVE

PROGRESS CHARTS

PROGRESS MEETINGS

FINAL CONFIGURATION DRAWINGS

CONTRACTOR QUALITY CONTROL

DAILY REPORTS

FINAL INSPECTIONS

QUALITY CONTROL PLAN

CONTRACTOR SAFETY PLAN

SAFETY PLAN

AS-BUILT DRAWINGS

GENERAL

REDLINE AS-BUILT DRAWINGS

AS-BUILT SUBMITTALS

AS-BUILTS FOR SKETCHES

CONSTRUCTION SITE MAINTENANCE

DAILY AND FINAL CLEANUP

ABBREVIATIONS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

52.216-1 TYPE OF CONTRACT (APR 1984)

52.228-1 BID GUARANTEE (SEP 1996)

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

52.233-2 SERVICE OF PROTEST (SEP 2006)

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) (JUL 2020)

(DEVIATION)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION (FEB

2021)

GENERAL CONDITIONS

52.203-14 DISPLAY OF HOTLINE POSTER(S) (JUN 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

52.216-18 ORDERING (AUG 2020)

52.216-19 ORDER LIMITATIONS (OCT 1995)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019)

52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract

52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP 2021)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT

(DEC 2010)

SUPPLEMENTAL INSURANCE REQUIREMENTS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUL 2018)

852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019) ALTERNATE I (APR

2019)

VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS (APR 2019)

VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT 2020) 73

VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD SERVICES (OCT 2018)

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

VHA Supplemental Contract Requirements for Combatting COVID-19

MANDATORY WRITTEN DISCLOSURES

IT CONTRACT SECURITY

PART 1 – THE SCHEDULE

IDIQ Pricing:

Contract Coefficient – Normal Working Hours _____________

Contract Coefficient – Other than Normal Working Hours ________________

NOTE 1: In addition to the insurance requirements required by FAR 28.307-2 and FAR 52.228-5, there shall be no exclusionary clauses added to this contract for any asbestos related work that would void the general liability insurance.

NOTE 2: Work shall not commence on each task order until all required submittals are approved by the Contracting Officer (CO) or the Contracting Officer’s Technical Representative (COR). An approved cost-loaded, Critical Path Method (CPM) construction schedule may be required prior to commencement of construction. If required, CPM schedule shall be approved by the CO or the COR (as a submittal) before commencement of actual construction of the task order.

NOTE 3: It is the intent of the resulting contract to utilize RS Means CostWorks (online) price list and the contractor’s coefficient in determining pricing for the duration of each contract, for a period not to exceed five (5) years from date of award. Each individual Task Order then becomes a Firm-Fixed-Price award for the duration of that task order.

The government does not guarantee that it will place any orders under each contract in excess of the guaranteed minimum award amount.

INFORMATION REGRDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

The Veterans Integrated Service Network 8 (VISN 8) has eight (8) facility locations in need of expedited procurement capabilities to provide non-complex, general construction services for the lower dollar value construction projects, alterations, and repair of buildings, and structures.

This Request for Proposal (RFP) is in accordance with Federal Acquisition Regulation (FAR) Part 15 with the expectation of awarding one Indefinite Delivery/Indefinite Quantity (IDIQ) for each of the following VA Medical Centers (VAMC):

James A. Haley Veteran’ Hospital West Palm Beach VA Medical Center 13000 Bruce B. Downs Blvd 7305 North Military Trail Tampa, FL 33612 West Palm Beach, FL 33410

Bay Pines VA Healthcare System Malcom Randall VA Medical Center 1000 Bay Pines Blvd 601 SW Archer Road Bay Pines, FL 33744 Gainesville, FL 32608

Lake City VA Medical Center Orlando VA Healthcare System 619 South Marion Avenue 13800 Veterans Way Lake City, FL 32025 Orlando, FL 32827

Miami VA Healthcare System VA Caribbean Healthcare System 1201 N.W. 16TH St. 10 Casia Street Miami, FL 33125 San Juan, P.R. 00921

The North American Industry Classification system (NAICS) code for this acquisition is 236220 General Contractors – Commercial and Institutional Building Construction. The small business size standard is $39.5 million. The solicitation is 100% set-aside to Service-Disabled Veteran Owned Small Business (SDVOSB), as a Request for Proposal (RFP) for a firm fixed-price, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for a non-commercial item.

The construction IDIQ contracts shall provide construction work at an indefinite-delivery indefinite-quantity by placing individual task orders with the contractors within the minimum $2,000.00 and maximum limitations of $250,000.00 per task order. Aggregate value for each awarded contract shall not exceed $10,000,000.00.

The minimum guarantee for each awarded IDIQ is $2,000.00 which meets the FAR 16.5 requirement.

CONTRACT PERIOD OF PERFORMANCE

This is an indefinite delivery/indefinite quantity type contract for the maintenance, repair and minor construction work.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The initial period of performance for each contract will be twelve (12) months from contract Award. The Government has the option to extend the services for four (4) additional twelve (12) month periods.

Preliminary notice of intent to exercise the option shall not commit the Government to renewal;

however, the option must be exercised by the "Option Exercise Date".

Exercise of option shall be evidenced by modification to the contract. Option shall be considered exercised at the time the Government submits a written notification to the Contractor. Options may be exercised subject to funds becoming available prior to commencement of any performance.

SOLICITATION MATERIALS: Solicitation materials consisting of prototypical drawings, specifications, contract forms and any issued amendments will be posted at www.sam.gov. Enter 36C24822R0057 into the search box to access the proposal materials. This is the only official location where these documents can be obtained and where official amendments and updates are posted. “NO HARD COPY PROPOSALS OR FACSIMILES WILL BE ACCEPTED”.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to apolinar.vargas@va.gov. The subject line of the email must read ‘RFI – 36C24822R0057’. RFIs must be specific identifying section, paragraph and page number of the document or instruction and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to http://www.sam.gov as necessary in amendment format. Deadline for submission of RFIs for this solicitation is 1:00pm (EST) on June 28, 2022. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer.

Telephone requests for information will not be accepted or returned.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: Federal Acquisition Registrations require that federal contractors register in SAM at https://www.sam.gov and enter all mandatory information into the system. Warning: Award cannot be made to unregistered contractors. If not registered, you are advised to do so immediately. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

http://www.sam.gov/ http://www.sam/ https://www.sam.gov/

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E- Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

BID GUARANTEE: Offeror must refer to SF1442 Block 13B (Bid Bond) requirement. Per FAR Clause 52.228-1-Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A scanned copy of the original is acceptable with the original sent by email.

PERFORMANCE AND PAYMENT BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Reference Contract Clause FAR 52.228-15 for further information on applicability.

VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PROPOSAL):

Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PROPOSAL): Offerors shall submit information that specifies the contractor in question has no more than three serious, or one repeat, or one willful Occupational Safety and Health Administration (OSHA) or any Environmental Protection Agency (EPA) violation(s) in the past three (3) years and has an Experience Modification Rate (EMR) should not exceed 1.0. If no EMR, state the reason way no EMR is available. EMR greater than 1.0 will not be acceptable. Offerors are required to complete and submit attached (Attachment 10 - Safety or Environmental Violations and Experience Modification Rate EMR Form) Past safety and environmental record or any other form that provided the above information.

Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds and VAAR 807-173.

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration.

https://www.dol.gov/agencies/vets/programs/vets4212

WAGE DETERMINATION: Department of Labor General Decisions for each location are included as attachments to this solicitation and are applicable to any resultant contract. Revisions may also be applicable prior to any contract award.

WAGE DETERMINATION AND DAVIS BACON: The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Davis-Bacon Act (DBA) does not apply to federal construction contracts in Guam, Puerto Rico, the U.S. Virgin Islands or other territories. However, some related Acts which which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site shall not be authorized under this contract.

DAYLIGHT SAVINGS TIME: No Daylight-Saving time is observed in Puerto Rico.

PAYMENT OF MUNICIPALITY TAXES IN PUERTO RICO: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico.

The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e.

San Juan, Ponce, Mayaguez, etc.).

If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

PUERTO RICO CHRISTMAS BONUS LAW: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO OFFERORS

A. PREPARATION OF PROPOSALS AND REQUIREMENTS:

NOTE: ALL PROPOSAL PREPARATION COST WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR.

THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COST.

All proposals shall be submitted by the date and time specified in the solicitation or otherwise specified in any amendment issued thereafter. Proposals shall not be permanently bound (to facilitate incorporation of portions of the proposal into the final contract document if necessary).

The format used for the areas and factors below shall be strictly adhered to.

PROPOSAL FORMAT AND CONTENT: This section of the RFP provides general guidance for preparing as well as specific instructions on the format of the proposal. The proposal shall consist of three (3) physically separate and detachable parts as follows:

Part I- Technical Capability Part II – Past Performance Information Part III – Price Proposal

All volumes shall be consecutively numbered and submitted via email. Mail or Fax submission will not be accepted.

Part I-TECHNICAL PROPOSAL - Submit technical proposal in a format which clearly addresses the evaluation factors. This section is limited (max) to 30 pages SINGLE SPACE with a font size no less than 12 with one-inch margins on all four edges of each sheet except for any reproduced pages.

Part II-PAST PERFORMANCE INFORMATION - Offeror shall submit a Past Performance Volume.

Offerors shall complete the appropriate sections of Attachment 3 and submit to prior client(s) for completion. Prepare a minimum of three but no more than five (5) forms for general construction. Offerors shall submit Attachment 4 – Performance Relevancy Survey – for each project/contract intended to have considered for evaluation.

Part III-PRICE PROPOSAL

(a) Complete the Standard Form 1442 – Blocks 14 through 20 a, b, c. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding, Instruction to Offerors and Evaluation Procedures constitute the contract.

(b) Price Schedule – Insert proposed co-efficient in the Price Schedule for each Contract Line Item

(CLIN).

(c) Acknowledge all amendments – complete and return this section in its entirety.

It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation team for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

Offerors are advised that award will be made based on Best value to the Government.

Please Note: Missing, incomplete, or ambiguous information could result in a rating of “unacceptable” and the proposal will not be considered for award. The evaluation factors are listed below. It is intended that proposals be evaluated, and award made, without discussions with the offerors (other than communications conducted for purpose of minor clarification(s)), unless discussions are determined to be necessary. Failure to submit mandatory information for a factor, indicated by the word “shall”, will result in a rating of “unacceptable” for that factor, and the offer may be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the offeror in the competitive range. Requested information, indicated by the word “should”, is not mandatory, but missing, incomplete, or ambiguous information may result in a rating of “unacceptable” for that factor.

CONTRACTOR EXPERIENCE MODIFICATION RATE (EMR) (ATTACHMENT 10) - All offerors must submit a completed “Experience Modification Rate (EMR) with the price proposal.

1.) All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Offerors shall submit information regarding their current Experience Modification Rate

(EMR).

This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to

1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

B. BASIS FOR CONTRACT AWARD: This is a best value source selection conducted in accordance with Federal Acquisition Regulation 15.3, Source Selection. The Government anticipates awarding one Indefinite Delivery, Indefinite Quantity (IDIQ) each single award contract for of the identified VISN 8 locations as a result of this solicitation. The Government may make award to other than the lowest priced offeror or other than the highest technically rated offeror.

C. EVALUATION FACTORS: Each Offeror’s proposal will be evaluated against the following three factors: Technical Capabilities, Past Performance and Price. Technical Capabilities and Past Performance are of equal importance and when combined are significantly more importance than price.

The Offeror’s proposal must convey to the Government that the offeror is capable, possesses sufficient technical expertise and experience, possess sufficient resources, and is able to plan, organize, and use those resources in a coordinated and timely fashion such that the technical requirements shall be achieved and cost shall be controlled.

Factor 1 - Technical Construction Management Capability: Technical Proposal will be evaluated by the SSEB.

Factor 2 - Past Performance: Past Performance information will be evaluated by the SSEB.

Factor 3 - Price: Pricing information will be evaluated by the Procuring Contracting Officer(s).

FACTOR 1 — TECHNICAL CONSTRUCTION MANAGEMENT CAPABILITY: The technical evaluation will determine Contractors' capabilities. The technical evaluation sub-factors are: Capability;

Experience; Organization; Quality Control; Specific Personnel; Scheduling Methodology; Safety and Infection Control.

Capability and Experience are equal in importance to Organization both of which are more important than the remaining factors which are all equal in importance to one another.

The Government will evaluate the quality and extent of related experience, and determine if the offeror has the experience to manage multi-disciplined construction projects comparable to the work requirements of the IDIQ. To meet the requirements of the RFP, the proposal must demonstrate that the offeror has experience with the management of construction projects as well as the capability to perform multiple projects at one time. An offeror with the capability to perform both as a prime contractor for multi-discipline projects and self-perform a major element of construction, for example, Plumbing, Electrical, HVAC, or Roofing may be afforded additional consideration in the evaluation.

Technical Capabilities and Past Performance are equal, and, when combined, are significantly more important than Price. The contractor’s technical proposal shall address each of the following elements:

SUB-FACTOR 1: CAPABILITY AND MULTIPLE PROJECT EXPERIENCE: The Offeror shall demonstrate relevant company construction work experience in handling multiple projects in one location by providing the following information for projects performed within the past three (3) years:

(1) Project titles, location and brief description including the building use (Medical Facility etc.)

and contracting method (design build, design bid build).

(2) Project owner and name and telephone number of owner’s contact person.

(3) Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager superintendent/foreman as the case may be) also proposed for this solicitation.

(4) Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage;

foundation type; number of levels; and any awards (prizes) received.

SUB-FACTOR 2: PROJECT PERSONNEL EXPERIENCE (SPECIALIZED EXPERIENCE AND

TECHNICAL COMPETENCE): The Offeror shall demonstrate the relevant construction work experience performed within the past 3 years by proposed key project personnel. In addition, proposed Key Personnel shall meet the following minimum experience, education, training and certification requirements defined below. Biographical data (resumes) shall include the following:

(1) Name of individual.

(2) Company employed by.

(3) Company position title.

(4) Years with the company.

(5) Describe work experience with projects that; were completed within the last three years, were medical facilities and the company (by name) they worked for when involved in the project.

(6) An indication of which (if any) projects submitted under company experience (Sub-factor 1 above) the individual participated in and what the individual’s responsibility was for that project.

(7) An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under company experience (Sub-factor 1 above).

(8) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during the construction phases.

(9) Describe job related educational experience including degrees, certificates and granting institutions. Proposed candidates shall meet the minimum experience, education, training or certificate requirements defined below. Supply biographical data for key personnel for at least the following:

Project Manager(PM): The Contractor shall identify a Project Manager with a minimum of three (3) years’ experience supervising construction projects similar to those required by this contract. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Quality Control Manager(QCM): The Contractor shall provide a Quality Control Manager (QCM) experienced in managing and inspecting construction projects. Proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate.

Infection & Safety Manager(SM): The Contractor shall designate a Safety Manager who will visit project sites and who will be responsible for safety compliance. This individual shall have authority to act for the Contractor in all safety matters. The Safety Manager shall present a copy of 30-hour OSHA Construction Safety training certificate.

Site Superintendent: Proposed candidate shall have a minimum of 3 years’ experience in construction site supervision with a high school diploma and be a U.S. citizen.

Major Subcontractors: Proposed subcontractors, applicable for multi-discipline consideration, shall be verifiable, and information provided indicates a good professional relationship.

SUB-FACTOR 3: ORGANIZATION MANAGEMENT APPROACH: The narrative should adequately address functions, responsibilities and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration and in-house trade capabilities. The Offeror shall provide the following information to demonstrate management approach:

(1) Project Delivery Philosophy - Include expectation statements concerning:

The proposal should demonstrate the quality control staff, with lines of authority, is adequate to meet the contract’s requirements.

If applicable, the support and interface with home office or corporate headquarters for such aspects as financial, management and technical support are adequately defined.

Provide Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above.

Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

(2) Bonding Capability – Provide the offeror’s total bonding capacity - current and available.

Offeror shall submit a completed Surety Form (Attachment 6).

(3) Financial Disclosure – Offeror to provide financial disclosure to be considered for award of a VA contract – (Attachment 7)

(4) Provide the offeror's current workload and availability of adequate staff listed under Project Personnel Experience to manage the project.

Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

The proposal should address technical and administrative capabilities and plans for meeting Government requirements, and should address self-performance capabilities for the prototypical project as set forth in the corresponding “Instruction to Offerors”.

SUB-FACTOR 4: QUALITY CONTROL: The Government will evaluate the offeror’s proposed quality control activities for compliance with the requirements. The proposal’s quality control discussion should adequately detail the offeror’s policy with regard to QC and how the offeror intends to achieve their standard.

Describe elements for successful partnering, communication, commitment and conflict resolution. The QC discussion should provide a detailed explanation of how quality issues are dealt with on various types of construction projects.

Provide Quality Assurance/Quality Control Plan.

SUB-FACTOR 5: SCHEDULING METHODOLOGY: The Government will evaluate scheduling methodology to determine if the offeror has scheduling processes that ensure completion and control of the project from beginning to the end of the project.

(1) Limitations: The proposal should demonstrate an understanding of the limitations of a schedule, as well as an understanding that an appropriate schedule will result in successful completion of projects.

(2) Workload Management: The proposal should adequately describe the offeror’s capability to meet formatting requirements of the Critical Path Method (CPM) and demonstrate with a sample schedule, the ability to appropriately utilize this method of scheduling. (May provide the prototypical or a sample schedule from a previously completed project.)

SUB-FACTOR 6: SAFETY:

(1) The proposal should demonstrate familiarity with plans to adhere to OSHA standards and standard State OSHA safety requirements.

SUB-FACTOR 7: INFECTION CONTROL: The Government will evaluate the offeror’s proposed infection control program.

(1) Veterans Healthcare Administration: The proposal should demonstrate the ability to comply with the requirements of The Infection Control Measures of the Veterans Healthcare Administration and local VISN 8 Medical Centers.

FACTOR 2 — PAST PERFORMANCE:

The Government will conduct an in-depth review of contractor’s past performance information.

This review will be based on information provided via the Past Performance Questionnaire(PPQ) “Attachment 11” by the offerors references not later than the date and time specified in the solicitation for receipt of proposals. Part 1 shall be completed by the offeror and Part 2 shall be completed by the offeror's reference.

To be considered for award, completed past performance questionnaires shall be emailed to the designated contract specialist. If the contractor has no past performance history that is similar in size and scope of the proposed solicitation, the contractor shall note this in his or her proposal.

Past Performance and Technical Capabilities are equal, and, when combined, are significantly more important than Price.

The Past Performance Evaluation is accomplished by reviewing aspects of an offeror's present and past performance focusing on recency, relevancy, and quality. The Government reserves the right to use any and all other sources of information available to assess past performance including but not limited to CPARS, SAMS, and FAPIIS.

For purposes of this evaluation, relevancy is defined as construction work completed or ongoing during the three (3) years prior to the issuance of this solicitation similar to size and scope of the proposed contract.

Offerors shall be given the opportunity to address any negative or derogatory past performance information received during this evaluation. The Government may request clarification of adverse or incomplete past performance information.

Responsive Offerors will receive an Integrated Past Performance Confidence Assessment Rating based on the Offeror’s past and present performance as it relates to the probability of successfully accomplishing the required effort.

The Integrated Past Performance Confidence Assessment Rating consists of three components:

recency of the Offeror’s past performance, relevancy of the Offeror’s past performance, and quality of the Offeror’s past performance.

(1) Recency: Past performance information submitted by the Offerors will meet the recency requirement by not having concluded more than three years prior to the issuance date of this solicitation. The Government will not consider past performance information on an effort that concluded more than three years prior to the issuance date of this solicitation.

(2) Relevancy: The criteria to receiving a relevancy rating is to be based partially on a minimum value performed by the Offeror equaling or exceeding the magnitude of construction identified for this solicitation.

(3) Quality: Recent and relevant past performance information submitted by the Offerors will be evaluated for quality, timely performance, management effectiveness, contract administration, compliance with safety standards, and overall performance as reported on the PPQs in order to assess the Offerors’ ability to successfully complete the requirements of this solicitation.

A separate quality assessment rating is not required; rather, the Integrated Past Performance Confidence Assessment Rating is based on the Offeror’s overall record of recency, relevancy, and quality of performance.

(4) Unknown Past Performance: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance in accordance with FAR 15.305(a)(2)(iv). Therefore, the Offeror will be determined to have unknown past performance and assigned a performance confidence rating of “Neutral.” The rating of “Neutral” confidence is treated neither favorable nor unfavorably.

Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions.

Offerors are required to have past performance surveys completed by identified references and sent from the identified references, directly to the Contracting Officer identified on the form, so that the surveys are received at the contracting office no later than the date and time established for receipt of proposals.

FACTOR 3 — PRICE:

Offerors are required to propose on all contract line items as solicited in the Price Schedule to be considered responsive to this RFP. Although the price factor is considered less important than the combined non-cost factors, it will contribute substantially to the source selection decision, and will be evaluated as to completeness and reasonableness. After an evaluation of Technical Capabilities and Past Performance has been completed, the price will be evaluated and an integrated assessment of proposals will determine the offers which represent the best value to the Government.

D. Basis for Award

a. The Government will evaluate proposals submitted in response to this solicitation, which meet the requirements in accordance with the factors listed above.

b. The following three (3) factors have been identified and shall be utilized in the evaluation of offers and in the determination for award.

1. Technical Construction Management Capability

2. Past Performance

3. Price The technical subfactors are equal to each other in importance. Technical and Past Performance when combined are significantly more important than Price.

Table 1: Technical Ratings Assessment Definition Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains multiple strengths and no deficiencies.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains at least one strength and no deficiencies.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Proposal has no strengths or deficiencies.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements.

Unacceptable Proposal are ineligible for award, and a result, a reasonableness determination will not be made.

PRICING:

The most recent electronic version of RS Means cost estimating data will serve as the UPB for this contract. The UPB is updated annually after 1 January and no later than 15 January. The contractor’s proposals for the work described in each task order will be based on the pricing information and the units of measure specified in the UPB. The following RS Means data shall be used:

(1) Facilities Construction Cost Data

(2) Facilities Maintenance and Repair Cost Data

(3) Mechanical Cost Data

(4) Plumbing Cost Data

(5) Electrical Cost Data

(6) Assemblies Cost Data

If the government specifies an item, which meets both the RS Means line item description and the characteristics called out in the Technical Specifications the contractor is obligated to furnish that item, regardless of actual cost compared to the RS Means cost.

UNIT PRICE SOFTWARE

Contractor shall use the RS Means Facilities Repair Cost Data Software located at www.rsmeans.com. This Software contains pricing information for the work to be accomplished and for the units of measure specified. The contractor must furnish pricing (proposals) for each individual Task Order on a LINE ITEM BASIS per RS Means Cost Works (www.rsmeans.com).

a. Means Cost Works provides the unit pricing to be used on this contract. Estimates shall be computed using the settings of “Facilities Repair, Union Labor”.

b. Means Cost Works pricing is updated on an annual basis.

c. The contractor shall use the Means Cost Works established pricing in effect as of the date the contractor’s Task Order Price Proposal is received by the Government from the contractor. That price shall remain fixed throughout the life of the Task Order.

LINE ITEM UNIT PRICES AND QUANTITIES:

The price set forth in the RS Means software on the date proposal is due shall be multiplied against the coefficient to determine line item unit cost. Use location of the facility where work is to be completed for all RS Means pricing.

COEFFICIENT/WAGE DETERMINATION:

A. The purpose of applying the coefficient(s) to direct costs, national average bare costs as obtained from the Unit Price Book, and/or negotiated bare costs of non-Unit Price Book (non-pre-priced) items, is to compensate the Contractor for all indirect costs and profit for performance.

http://www.rsmeans.com/

B. After the first year of the IDIQ contract and each year after, the contracting officer will incorporate a new wage determination into the contract and the most current update of R.S. Means pricing*. The contractor will use the updated R.S. Means Cost Estimating System (unit price book) multiplied by the coefficient in the basic contract to price individual task orders. The coefficient(s) will remain unchanged throughout the life of the contract and no other contract adjustments will be made as a result of the incorporation of the new or revised wage determination.

*Note: Since award will be made prior to January 1st, the most current RS Means pricing will be utilized from date of award to January 1, 2022. Annual updates will occur on a yearly basis thereafter, IAW with RS Means updates, not from the anniversary date of the awarded contract.

C. The contractor’s coefficients (in percentage format, no more than 3 decimal places) shall contain any/all applicable profit and burden costs such as, but not limited to, bond premiums; insurance; compliance with environmental and safety laws/regulations, taxes, overhead, general and administrative expense and any/all other associated indirect costs required to perform the work. IDIQ unit prices are for materials in place (FOB Destination) and, unless otherwise specified, include materials, labor and equipment.

The government expects reasonable coefficients to accomplish the resulting task orders.

Submitted coefficient(s) less than one (1.00) requires an acknowledgement from the bonding company that work will be bid and may potentially be accomplished at less than cost.

D. Task order prices will be based on negotiated quantities times the total of the current established prices in the R.S. Means database bare cost column (which means no markup for overhead and profit (O&P)) times the current City Cost Index (weighted average percentage) for the VA facility location. After the City Index has been applied, this amount will then be multiplied by the coefficient proposed for the applicable category. Any non-priced items will then be added on to the total to arrive at the total task price for a unit of work. Example: Pricing will be determined at the task order level as follows:

Total amount of RS Means items x City index x Coefficient + any non-priced (R.S. Means) items = total task order price.

E. The categories of pricing coefficient(s) in this contract are based on a combination of normal working hours and other than normal working hours.