S02 TMS 20939 VA Privacy Training - 3 Pages.pdf

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Z1DA--PN: 438-22-600, Improve Campus Bldg Exteriors (SF) AP: 36C263-26-AP-1039
Solicitation number
36C26326R0027
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About this file

This is a VA privacy training document (TMS 20939) that outlines basic privacy requirements for Department of Veterans Affairs personnel without direct access to VA computer systems or VA sensitive information.

The training applies only to individuals who do not use VA sensitive information or protected health information (PHI) in any form, including electronic or paper formats, and who do not have access to VA computer systems such as VATAS, CPRS, JLV, VHIE, or CAPRI. Personnel with direct access to VA sensitive information or VA computer systems containing protected health information must instead complete Privacy and HIPAA Focused Training (TMS 10203). The document defines VA sensitive information as any Department information or data on any storage media that requires protection due to risk of harm from inadvertent or deliberate disclosure, including information that identifies individuals or whose improper disclosure could adversely affect agency operations or proprietary information. Protected health information is defined per HIPAA as individually identifiable health information transmitted or maintained by a covered entity such as VHA. The training material covers what constitutes incidental disclosures, safeguards for securing VA sensitive information (including not removing information from unsecured areas, not photographing information, not sharing access credentials, and reporting incidents to Privacy Officers), the six applicable federal privacy laws and statutes (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, and 38 U.S.C. 5705), privacy enforcement mechanisms, and privacy rules concerning authorized use and disclosure. The document includes a certification section requiring employee signature and supervisor or contracting officer signature for entry into the VA Talent Management System.

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