S02 SOW - Phoenix Pkg 147 Disposable Curtains 2.0 02.11.2022.docx

FY22-147 I JSN: A5180 I Disposable Curtains

Phoenix VA Health Care System Initial Outfitting, Transition & Activation Statement of Work Disposable Curtains (JSN: A5180)

Phoenix VA Health Care System 400 North 32nd St.

Phoenix, AZ 85008 Phoenix VA Clinic – 32nd Street Project INtroduction Veteran Affairs Phoenix Health Care System has a requirement to purchase Disposable Curtains (JSN: A5180) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name or Equal Requirement. This requirement is in support of the activation of the Phoenix VA Clinic - 32nd Street Project. The new outpatient clinic has the need for disposable curtains to be used in patient spaces in the facility. ICP Medical is the basis of design.

Table 1 – Package Items Summary

Additional Item Requirements The disposable curtains must be available in the Rapid Refresh pattern and color Fall. The curtains need to come standard with a Timestrip Time Monitoring System or equivalent. The units must snap together.

In addition, the privacy curtain installation kit needs to have the patented release mechanism to allow curtains to be changed in seconds and without the need for special tools or a ladder. Height of installation kit must be 24.5” to accommodate the 9’-0” ceiling height.

general conditions Site Address The address of the Phoenix VA Clinic - 32nd Street Project is provided below.

400 North 32nd Street Phoenix, AZ 85008 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact:

☒ Phoenix VA Clinic - 32nd Street Project (Direct Delivery to address detailed in paragraph 2.1) The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Arizona Time, Monday through Friday, and excluding Federal Holidays. If any deliveries are scheduled after normal business hours then all delivery vehicles must be equipped with a “Tommy Gate” type lift to facilitate unloading to ground level.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, masks are required to be worn by all individuals when in common areas on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The vendor is required to manage and coordinate installation at the Phoenix VA Clinic - 32nd Street Project with the COR or his representative IOT&A POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:15 AM to 3:00 PM Arizona Time, Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the Phoenix VA Clinic - 32nd Street Project. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☐ No ☒) Confidentiality and Non-Disclosure This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

Salient Characteristics Specification Sheet: A5180 – Disposable Curtains Total Quantity: 613 ☒ Finish Sample Required if Checked – To be submitted after award ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design – ICP Medical, Rapid Refresh Privacy Curtains and Installation kit (brand name or equal)

· Disposable curtain and curtain rod

· Install Kit Model: ICP-24.5

· Unit comes with components to hang one curtain = 613 kits

· Curtain Model: ICP-6100M

· Ships 10 curtains per box = 65 cases

· Dimension: 9’0”W x 5’5”H

· Pattern: Meadow (or equivalent)

· Curtains standard with Timestrip Time Monitoring System (or equivalent)

· Units snap together

· Release mechanism allows curtain to be changed without a ladder

· No minimum quantity required for standard pattern

· Tracks and hooks not required; curtains and rods only

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