S02 SOW 523-23-002 PET CT.pdf

Site Prep PET CT Statement of Work Page 1 of 19

Statement of Work Project #523-23-002

Project Title: Site Preparation PET CT JP - Design Build

1. GENERAL

The Design-Build Contractor (Contractor) shall provide professional architect/engineer (A/E) services and construction services for site preparation for the installation of Siemens Biograph Vision 600, a new PET CT System in rooms DB-101 and associated clinical spaces in the radiation therapy department at the VA Boston Healthcare System – Jamaica Plain VA Medical Center, located at 150 South Huntington Avenue, Jamaica Plain, MA 02130.

This hospital is home to the only radiation oncology VA program in the region. The existing space was renovated c. 2008, and a Gemini PET Scanner Phillips Healthcare Brilliance PET CT was installed Side Laser Positioning Light (wall mounted) Medrad Injector. The scope of this project will cover three spaces: the PET CT exam room (or treatment room DB101-D), a control room Existing Brilliance Workspace (dual monitor) (qty. 4) (DB101C), and an equipment room 80 kVA VR/ Battery Cabinet (mechanical room).

The work shall include, but is not limited to, all labor, transportation, materials, apparatus, tools, equipment and permits necessary to provide for the preparation and alteration of the space;

removal of the existing flooring, floor duct, ceiling, sinks, casework, sprinklers and doors; and installation of new HVAC equipment, flooring, ceiling, casework, doors, sinks, lighting, painting, sprinkler and relocation of electrical work.

Work to be performed at the Jamaica Plain VAMC shall be in accordance with the Statement of Work, Specifications, Drawings, and Federal, State, and Local Codes.

Strict noise and infection control measures shall be followed. Existing life safety systems within Building 1 shall not be impaired at any time during the performance of the work.

VA Contracting Officer’s Representative (COR): XXXX XXXX Telephone: 857-364-XXXX

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2. PROJECT SCOPE OF WORK

After award, but prior to the start of any construction, the Contractor shall contact the VA COR to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, and the contractor’s site-specific safety plan. Field work shall not commence until these plans have been submitted, accepted, and/or approved as detailed below.

Contractor’s employees and sub-contractor employees shall not enter the VA Medical Center or project site without appropriate VA-issued PIV badge. See specification 01 00 00 subpar 1.5 Construction Security Requirements for more full requirements.

Contractor shall furnish and post a board where directed by the Contracting Officer, Contracting Officer’s Representative (COR), and VA Safety Specialist that includes, but is not limited to, a copy of Rates and Wages, the Davis-Bacon poster and schedules, ILSM/ICRA/GEMS/Patient Safety signed determinations, Site Specific Emergency Contact information, construction site fire response procedures and evacuation plans, the number of accident-free days, emergency force contact information with nearest hospital including directions, etc.

The Contractor shall not proceed with mobilization or construction until after Veteran Affairs’ acceptance of all required submittals and coordination drawings.

The Contractor shall submit a Site Superintendent Designation Letter designating the Site Superintendent to be dedicated to this project only. The Site Superintendent shall be physically present at the construction site (Building 1, Basement) whenever there are subcontractors present, work activities ongoing, materials being delivered, etc. The Contractor shall submit, via e-mail, a list identifying key personnel, their responsibilities, contact info, and 24 hour/7 day per week primary and secondary contacts. (Superintendent communications: At all times during the performance of this contract, the Contractor’s designated Site Superintendent is to be available by cell phone. After-hours phone number shall be posted at the construction site on the required board in item #2 above.)

Before placement and installation of work is subject to acceptance checks and tests, the Contractor shall coordinate and notify the COR to enable testing personnel to be present at the site in time for proper testing and field inspection. This includes notification prior to closing walls, ceilings, chases, etc. Such prior notice shall be not less than two (2) weeks unless otherwise designated by the COR.

The Contractor shall provide the following services for the design, documentation, construction, and construction administration for the preparation of installing a PET CT System by the manufacturer/equipment contractor.

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a) DESIGN SERVICES

Basic Services: The following tasks shall be performed:

• Provide the services of a design professional that is registered and licensed in the various design disciplines necessary for the work required, to prepare construction documents, and to provide construction support services as further described in this Scope of Work.

• Provide conceptual designs for review by the Jamaica Plain Division staff to determine the appropriate functional arrangement of the space designated for installation of the new equipment. Revise conceptual designs as required to address comments by Jamaica Plain Division staff. One conceptual design will be accepted by Jamaica Plain Division staff as the basis for design development.

• Incorporate all items of work required or recommended by the equipment manufacturer for the successful installation and operation of the equipment by the Equipment Contractor.

• Provide architectural design to meet the needs of the proposed use and in accordance with the accepted conceptual design.

• Conduct a structural survey and investigation of the project location to the extent necessary to determine the ability of the existing building structure below-grade construction includes bearing exterior wall with window well, necessary to support all loads imposed by the work of this project including failure to include moisture management determine drainage vs. waterproofing and venting vs. sealing. The structural survey and investigation shall be conducted by a qualified structural engineer. The structural engineer shall determine whether the existing structure can support the new equipment and protect it from the exterior elements. If the structural engineer determines that the existing structure can support all loads imposed by the work of this project and that no supplemental framing and/or reinforcement is necessary, then the structural engineer shall provide a written certification to that effect. Be sure construction details are structurally sound.

• Conduct a survey and perform a study of the existing normal and emergency electrical power distribution systems to determine whether sufficient electrical capacity is available to meet the needs of the proposed use. Determine needs for normal and emergency electrical power. All electrical power needs shall be determined by a qualified electrical engineer and the design of electrical work shall be prepared by a qualified electrical engineer.

• Conduct a survey and investigation of the mechanical, plumbing, and fire protection systems of Building 1 to the extent necessary to determine their available capacities and the ability of these existing systems to meet the needs of the proposed use.

• Investigate the existing HVAC system and determine if the existing system will meet the need of the proposed use both AHU’s 1&2. HVAC needs shall be determined by a qualified mechanical engineer and the design of HVAC work, if any, shall be prepared by a qualified mechanical engineer. HVAC work shall tie into the existing building management system (AEM).

• Investigate existing UPS reject heat load located in DB101-D requires cooling air supply and exhaust to closet.

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• Provide telecommunications and data connection devices to suit the needs of the proposed use. Telecommunications and data work shall be performed in conformance with Jamaica Plain Division requirements and standards.

• Provide all necessary engineering and design for plumbing, fire protection, electrical systems, alarms, security, radiation shielding, architectural, structural, and all other work to meet the needs of the proposed use and for a complete and usable installation.

• Prepare construction documents for the proposed work. Documents shall consist of construction drawings and technical specifications and shall be prepared in sufficient detail to fully describe the extent of work required for a complete and fully functional installation and to demonstrate compliance with all VA Standards and contract requirements.

• Provide construction period services by the Contractor’s design professional, consisting of review of product and material submittals and shop drawings, respond to inquiries for clarification of construction documents prepared by the design professional, review change order proposals when requested by the VA, and prepare as-built drawings upon completion of the construction.

• Provide site visits by the Contractor’s design professional during construction and provide one final inspection of the completed work by the Contractor’s design professional to determine whether the work was completed in accordance with the approved construction documents.

• Structural Engineering Design Services: If the investigations by the Contractor’s structural engineer determine that the existing structure cannot support the new work, the Contractor shall provide design of whatever supplemental framing and/or reinforcement is necessary to carry the weight of the new equipment.

• Electrical Engineering Design Services: If the investigations by the Contractor’s electrical engineer determine that either the existing normal or emergency electrical power systems, or both, are insufficient to meet the power needs of the new work, the Contractor shall provide design of whatever improvements to the existing electrical power systems are necessary for the proposed use.

• Mechanical Engineering Design Services: If the investigations by the Contractor’s mechanical engineer determine the existing HVAC system is insufficient to meet the cooling requirements of the equipment, the Contractor shall provide design of whatever improvements to the existing or new mechanical systems are needed to meet the requirements of the equipment.

The Contractor shall be responsible for the entire design of this project, including confirmation of existing conditions. The Contractor shall also be responsible for developing a detailed infection control plan for the construction work. This plan shall be based on Medical Center infection control policies and will be site specific for the areas involved in the project. The design must include a phasing plan that minimizes any negative effects to the normal operations of the medical center and this building.

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b) CONSTRUCTION SERVICES

Provide all construction of site preparation as shown on the construction documents approved by VHA Jamaica Plain Division and in accordance with the instructions and recommendations of the equipment manufacturer/installer.

The contractor shall renovate the treatment room in conjunction with the installation of the new PET CT system. An equipment room space is located in the existing basement mechanical room.

The VA medical equipment vendor will perform “extended installations” associated with the PET system, such as minor electrical work, water connection, computer and software installation, etc.

The contractor will perform the balance of the work, including but not limited to structural modifications to the building, upgrades to MEP systems, and installation of radiation shielding.

All work by the Contractor must be in conjunction with the VA equipment vendors equipment requirements.

General Requirements The Contractor shall:

• Be processed through the hospital and be badged for this project.

• Provide full-time supervision to coordinate safety and quality control, material storage and handling, maintain project records, and control all construction activity onsite.

• Perform all required field testing for concrete.

• Provide temporary barriers, negative air pressure machine, and dust control as needed.

• Perform daily cleanup of the jobsite, temporary debris storage and removal from the jobsite, and final cleanup prior to occupancy.

• Accomplish all demolition, concrete removal and placement after hours (outside 7:00-4:30

M-F).

Demolition The Contractor shall:

• Remove sheet and VCT flooring; cut concrete for electrical floor ducts, remove raceway and trenches; remove base frame; remove and make safe equipment electrical; and remove and make safe water-cooled connections.

• Make safe for removal / Shall provide complete disposal of the existing UPS

• Remove and replace new, the following items within the limit of work: Doors, Door hardware, floors, sinks and fixtures, case work, counters, light switches, electrical outlets, Xray in use signs, DDC, sprinklers, ductwork, diffusers, fan coils, raceway and conductors, EPOs, monitors, accessories, and telephone/data jacks.

Concrete

• Remove DB-101D and other floor slab areas, provision of below slab or through-barrier access to new equipment-specific conduit and cables.

• Reconstruct new floor ducts, remove and infill removed floor ducts, equipment slabs, and concrete floor slab for the work area. All concrete shall be 3,500 psi concrete.

• Floor prep entire area with Portland cement-based floor preparation product.

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• Repair below-grade construction includes bearing exterior wall with window well include moisture management exterior surface of the basement walls and footing should be waterproofed. Drainage systems should be located at the lowest elevation of the basement construction detail. Installation vertical wall drainage systems be installed on the interior surface of exterior perimeter walls may combing waterproofing with drainage and venting with sealing .

Metals The Contractor shall install backing plates and support structures for ancillary CT equipment in accordance with the manufacturer.

Wood and Plastic The Contractor shall:

• Provide in-wall blocking for the drywall assemblies. Remove existing and provide new counter in Control room and exam room with solid surface counter. Counters with sink shall be provided with integral solid surface sink as part of counter system.

• Provide new semicustom casework. Substrate shall be combination core plywood. Finishes shall be plain slices, Grade AA, Mable with natural finish (factory applied).

• Provide pulls and knobs in nickel finish.

• Shelves shall support 25 pound load.

• All cabinet doors shall have damped easy pull hinges.

• Casework shall be performance duty level 2.

Doors and Windows The Contractor shall provide new solid core hardwood veneer door (with hardware) for exam room and control room. Match existing size and swing. Hardware shall be Corbin Russwin. All locks shall be Corbin Russwin with 6 pin removable core.

Finishes The Contractor shall:

• Provide new 5/8”, type-X drywall, moisture resistant and finish for existing furred and partitions to modify the treatment room and control room. All existing framing will remain.

• Provide a new white 15/16” T-bar ceiling grid and 2x2 tegular white gypsum-based ceiling tiles with all associated support wires and perimeter wall grid, as required within the new exam room and control room.

• Provide new epoxy floor approved for slab on grade application. Floor shall be double broadcast, anti-slip, with impact resistant antibacterial clear coat finish. Floor shall be rated for wet applications and heavy traffic use.

• Prime all walls and provide two-coat latex paint finish.

• Provide 6 inch vinyl wall base throughout.

Specialties The Contractor shall provide X ray in use warning signs, exit signs, and room identification signs. .

Equipment

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Medical Equipment is VA furnished.

Special Construction The Contractor shall provide full investigation of the existing radiation protection and shielding. This contractor shall provide a physics report based on the shielding. The Contractor shall provide additional shielding as needed, depending on the proposed design. Contractor shall provide a Nuclear physicist to verify and approve all clinical and design parameters for the shielding design and completed installation.

Fire Suppression The Contractor shall modify the layout of the existing wet sprinkler system. Flexible connectors are prohibited.

Plumbing The Contractor shall:

• Remove and reconnect the existing sink.

• Provide two sinks with exam room.

• Remove the existing city water bypass and cap the lines.

• Remove the existing chilled water lines, gages, and filters.

• Cap the chilled water supply and return lines for existing CT system. Lines will be re-used for new equipment.

Heating, Ventilation, and Air Conditioning The Contractor shall:

• Provide a new unit with up to 6 tons of cooling and heating capacity for the DB-101C exam and control room. Provide unit with variable speed drive fan control.

• Provide a new unit with up to 4 tons of cooling and heating capacity for the DB-101G exam and control room. Provide unit with variable speed drive fan control.

• Provide new supply and return ductwork, registers, diffusers, and grilles for the clinical rooms, as necessary. UPS located in DB101-D requires cooling air supply and exhaust space

• Provide an AABC or NEBB certified TAB company to perform pre- and post-air balancing studies to verify and address treatment room airflow as needed.

• Provide direct digital control (DDC) for all HVAC equipment. DDC shall be by American Energy Management (AEM) the control company of record. Equipment shall control via space temperature and space humidity. Provide fan coil with full DDC control via the AEM front end (start/stop/status, freeze control, discharge air temperature, chilled water temperature, hot water temperature, power on/off, smoke detector shutdown, speed control, alarm reset, valve position and temperature control).

• Supply and return ductwork shall be fully insulated with 2-inch fiberglass insulation with full Kraft face barrier.

Electrical

• Provide raceway, conductors, and devices for power distribution and lighting, and conduit only for communications for the work area.

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• Provide conduit, conductors, and devices for patient monitoring and safety devices in the treatment room.

• Provide equipment-specific conduit, conductor, and devices for power distribution and vendor-supplied cables.

• Provide new service (shunt trip, conductors, raceway and disconnect) for the PET CT from the existing electrical supply.

• Remove and replace wall electrical items required to add additional shielding. These include light switches, electrical 120V outlets, thermostats, EPOs, monitors, lasers, and telephones.

• Furnish site preparation and interconnection from panel to equipment for the for equipment vendor uninterruptible power supplies.

• Provide circuit breakers, disconnects, and controllers at the new main disconnect panels and for the new equipment and for work area power/lighting circuits. Lighting includes room light fixtures and switching in the workspace.

• Provide power circuits for new control console computer outlets, UPS, power conditioners and network stations power to Electrical Panels and Mechanical Space.

• Provide power for the CCTV system, intercom, patient positioning system, room lights, and Emergency-Off / Warning Light.

• Provide raceway with pull strings for the PET CT equipment. Raceway shall support manufacturer and equipment-specific cable pulls. These conduit runs shall be installed per the vendor installation equipment package and capped for cable pulling by others.

• Provide duct detector for new fan coil complete with EST 3 system programming, start up and testing. ENCORE equipment is the City of Boston Fire Alarm Company of record. All testing and programming shall be performed by ENCORE.

• Provide four, quad, category 6A, RJ 45 complete.

Communications The Contractor shall provide communication and IT systems and wiring; detection and alarm systems and wiring; access and surveillance systems and wiring; and automation and control systems and wiring. The contractor is responsible for removing and reinstalling existing smoke detectors connected to existing systems, where the detectors are to be removed with finish demolition.

Electronic Safety and Security

• Provide physical access control system site preparation at each door.

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3. SUBMITTALS

a) DESIGN SUBMISSIONS

The Contractor shall retain file copies of all items forwarded to the Contracting Officer or his/her Representative (COR) under various design review submissions. The intent of such a requirement is to save time by resolving questions over the telephone, to ensure that copies are available in the event of loss or damage to the originals during reproduction, and to facilitate rework of documents for amendments made necessary by discovery of problems during later stages of project development.

The same official of the Contractor with whom the contract was negotiated shall sign all correspondence with the Contracting Officer and his/her Representative (COR). All submissions (drawings, specifications, cost estimates, design analysis, etc.) shall be legibly identified as the percent (%) of design submission. Each submission shall incorporate the comments made by the VA at the prior review stage.

Note that there is a limitation of 6% of construction cost, imposed by law, for the preparation of contract drawings and specifications per 48 CFR, Chapter 8, and Part 836.606-73.

Drawings

Base all original drawings on standard VA guidelines. Drawings shall be done in plan view at a minimum scale of 1/8" = 1' 0", where necessary, and generally 1/4" = 1' 0" or larger when possible to fit on sheet. Details shall have a minimum scale of 1/4" = 1' 0", and if possible, it is preferred larger. All details, title blocks, base plans, etc., shall be drawing as "XREFS" bound to the drawing for submission purposes and final issue only. All other usage shall be drawing from a common Master Set, daily if required, from a source maintained on the architect’s master database. The database shall be available by modem to all design disciplines and the VA. The purpose of this requirement is to ensure consistency and to eliminate design conflicts by guaranteeing that common elements of the design stay throughout the design life of the project.

Drawings shall be independent for architectural, mechanical, electrical, structural, civil, and any other design disciplines for the project, and shall show, on separate views, required demolition and reconstruction details for each function.

Drawings shall be prepared in accordance with United States National CAD Standard and VHA Program Guide 18-3, VHA National CAD Standard Application Guide. Electronic version of drawings shall be submitted using IBM compatible "AutoCAD" 2014 and in Portable Document Format (.pdf). Final drawings shall be plotted in ink on 30" x 42" polyester film sheets. Sepias are not acceptable as original drawings. Final drawings submitted by the Design-Build Contractor shall be originals, shall be the result of Design-Build Contractor field investigation, and shall not be direct takeoffs or tracings of any drawing provided as information.

Final drawings shall bear the VA title block and nomenclature on polyester sheets as are the sample sheets supplied by the VA. All drawings in a project set shall be on the same type and size sheets.

All drawings are required to show existing conditions as of the date of the design submission.

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All contract drawings shall be produced with a view to the use of half-size reductions. Pertinent criteria to assure this result are as follows:

- Drawings shall provide uniform photographic quality.

- Minimum lettering height shall be not less than 1/8 inch.

- Legends and symbols as well as size, spacing and location of notes, dimensions, etc. shall be such as to produce legible half-size reproductions.

- No lettering, shading or marking on the reverse side is acceptable.

- Clearly distinguish between new work and existing work.

- Graphic scales shall be provided on all drawings.

Specifications

Provide complete project specifications follow CD submissions from 30%, to include all sections of CSI Divisions 1-50 that, in the opinion of the Contractor, are necessary to properly and adequately construct the project by a construction contractor. Specifications shall be based on the VA Master Construction Specifications. Specifications shall be prepared in MS Word, IBM compatible format.

The Contractor shall review and edit the applicable sections of the specifications as to completeness, relevance, and correctness. The intent is to provide specifications that are suitable for the project intention and detailed enough to enable the contractor to perform the work in the best and simplest possible manner. It is equally important that the Contractor "edit out" portions of the specifications that add additional cost to the project without additional value or quality. Not every portion of the master specification is appropriate to this particular project. Where choice of items is referenced in the specification section, the Contractor shall consult with VAMC Facilities Management Service for direction on which option to select. The contractor shall not be provided options or choices to select from but must be provided the specific selection. The Contractor shall obtain from Facilities Management Service the name and type of specialty materials and equipment that are required for use on the project. All items shown in the specifications shall, if named specifically by brand or production name, carry the statement "or approved equal". Exception may occur due to previously purchased or installed items interacting with new construction. In this situation, items used should be the same as existing or matched accordingly. The VA shall provide information on such items.

The Contractor shall specify construction in detail in all the specification sections. Tolerances, and workmanship, shall not be allowed to default to "common industry/construction practices”, or any similar vague standard. The legal precedence of the specifications over the drawings shall not be used to resolve design ambiguities between the drawings or notes necessary for clarity. Any contradiction, ambiguity, or statements subject to various interpretations shall be immediately corrected to reflect a single clear intention.

Minimum Requirements for A/E Submissions

The cost of reproduction of all review materials is included in this contract.

• Construction Document Submission (30%). The following quantities of design review material are required:

o 3 sets of Plans (Blueline 2-full and 1-half) o 2 sets of Construction Cost Estimate o 2 sets of report detailing existing conditions and design approach.

1 Electronic Media (CD ROM) copy of the above documents

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• Construction Document Submission (60%). The following quantities of design review material are required:

o 3 sets of Plans (Blueline 2-full and 1-half) o 2 sets of Construction Cost Estimate o 2 sets of marked-up sections of the VA Master Construction Specifications o 1 Electronic Media (CD ROM) copy of the above documents

• Construction Document Submission (90%). The following quantities of design review material are required:

o 3 sets of Plans (Blueline 2-full and 1-half) o 2 sets of Construction Cost Estimate o 2 sets of Construction Specifications o 3 sets of submittals for engineer and VA review. Long lead items (epoxy, doors, hardware, HVAC, casework, controls and shunt trip breaker) o 1 Electronic Media (CD ROM) copy of the above documents o 1 copy of responses to VA comments of previous submission

• Construction Document Submission (100%). The following quantities of design review material are required:

o 3 sets of Plans (Blueline 2-full and 1-half) o 2 sets of Construction Cost Estimate o 2 sets of Construction Specifications o 1 Electronic Media (CD ROM) copy of the above documents o 1 copy of responses to VA comments of previous submission

• Construction Document Submission (Final). Upon completion of all revisions, submit the following items:

o 2 copies of the final project documents on Electronic Media (CD ROM), with all project documents recorded on a single CD ROM, and each copy containing the following:

o Drawings on IBM compatible “AutoCAD” version 2014 or later and in Portable Document Format .pdf) o The final specifications in Microsoft Word format o The final specifications assembled into a single file in .pdf format o Final construction cost estimate in Microsoft Excel format o Final Design Analysis in a single file in .pdf format o 3 sets of Plans (Blueline 2-full and 1-half) o 1 set of Original Reproducible Plans with seal of the design professional on each sheet o 1 set of Original Reproducible Specifications o 1 copy of responses to VA comments of previous submission

Delivery Media and Format for Final Documents

• Format: CAD Drawings shall be prepared in accordance with VHA Program Guide 18-3, VHA National CAD Standard Application Guide. A copy of all data and files developed under this project shall be delivered to the Government in digital format. The data files should be provided on compact disk (CD ROM) in ISO 9660 format. A “Readme.txt” file must be included with the delivered digital media that includes normal transmittal information.

• Label: The external label for each digital media shall contain the following information:

o Contract Number and date.

Site Prep PET CT Statement of Work Page 12 of 19 o Format and version of operating system software, name and version of utility software used for preparation and copying files to media.

o Sequence number of digital media.

o List of file names on the digital media

• Quality Assurance/Quality Control: Before a file is placed on the delivery digital media the following shall be performed:

o Remove all extraneous graphics outside of the border area and set the active parameters to a standard setting.

o Check to ensure that all reference files are attached without device or directory specifications.

o All digital files shall be delivered to the Government uncompressed.

o Include all files both graphic and non-graphic required for the project (i.e. color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.)

o Make sure that all support files such as those listed above are in the same directory and those references to those files do not include device or directory specifications.

o Include any standard sheets (i.e. abbreviation sheets, standard symbol sheets, etc.)

necessary for a complete project.

o Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the contractor, or not provided among the Government furnished materials. The contractor shall obtain Government approval before using anything other than the Government standards.

o Each finished CADD drawing or map shall have its own separate plot file. The plot file for each finished drawing shall be provided to the Government in a specified plotter configuration.

Ownership

All electronic files created and reimbursed for this project shall be the property of the Department of Veterans Affairs.

Prior to commencing any construction work, the Contractor shall submit to and receive approval of the VHA BHS Jamaica Plain Division for the following:

CONSTRUCTION SUBMITTALS

• The Contractor shall submit product samples, manufacturers’ literature, and data as required per the project specifications. In addition, the Contractor shall pay specific attention to ensure timely submission of all product samples, manufacturers’ literature, and data covering the materials that will be installed in this project.

• The Contractor shall submit one (1) copy of each submittal for approval prior to installation of the related equipment. Materials shall not be ordered or installed prior to approval of the submittals, unless otherwise directed by the VA Contracting Officer or COR. Direct all submittals to the designated COR through the CO.

• Certification from the Contractor/Installer that the system specified meets all identified code and insurance requirements as required by the Government.

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• Material Safety Data Sheets (MSDS) for all materials to be used in the construction of the work.

• The Contractor shall follow the VHA BHS Jamaica Plain Project’s submittal process attached to specification section 01 33 23. The Contractor shall supply a master submittal list to track all required submittal items and provide the COR an updated master submittal list weekly until the submittal process is completed. All submittals shall include appropriate project information, Contractor signature, adequate descriptive literature, catalog cuts, shop drawings, and other data necessary for the Government to ascertain that the proposed equipment and materials comply with the contract document requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted (i.e.

highlight, cloud, etc.) It is the Contractor’s responsibility to provide submittals that meet all necessary Federal, State and local code requirements in order to be approved. Failure to meet these requirements are the responsibility of the contractor and do not justify a request of time extension.

Upon completion of construction work and before submitting invoice for final payment, provide the following to the VA Jamaica Plain Division:

• Operation and Maintenance Manuals for new equipment

• Test reports, if applicable

• As-built drawings

4. CODE REQUIREMENTS

All materials and workmanship shall comply with the codes and standards adopted by the VA.

a. OSHA

b. NFPA Life Safety Code (NFPA 101), latest edition

c. International Building Code, latest edition

d. National Standard Plumbing Code, latest edition

e. All applicable Department of Veterans Affairs (VA) master design specifications and master construction specifications (accessible at https://www.cfm.va.gov/til/spec.asp).

f. National Electrical Code, latest edition

Note that where different specifications require different considerations for the same item of work, the more restrictive specification will generally have precedence and will be followed regardless of the specification publisher.

All materials and workmanship shall comply with the codes and standards adopted by the VA. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

https://www.cfm.va.gov/til/spec.asp

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5. PLANNING INFORMATION AND STANDARDS

The applicable portions of Government criteria in conjunction with industry standards shall govern the design and preparation of contract drawings, specifications, cost estimate, and design analysis.

The design shall also satisfy applicable State of Massachusetts criteria. Particular emphasis is placed on the following documents that establish minimum requirements:

a. VA Design Guides

b. VA Design Manual

c. International Building Code (latest edition), the National Standard Plumbing Code (latest edition), the National Electrical Code (latest edition), and other codes and standards cited in VA criteria, standards, and similar documents.

d. United States National CAD Standard and VHA Program Guide 18-3, VHA National CAD Standard Application Guide

e. VHA Program Guide 18-4, Design and Construction Procedures

f. The Illuminating Engineering Society of North America (IESNA) Handbook

g. VA Manual for Preparation of Cost Estimates for Hospital Projects

h. The project shall incorporate features that meet VA standards for the dignity, security and privacy of patients who utilize the facilities constructed by this project. Minimum standards are provided in Appendix A of VHA Handbook 1330.01, Health Care Services for Women Veterans.

i. Guidelines for Design and Construction of Health Care Facilities, latest edition published by the American Institute of Architects

The Contractor shall obtain all data necessary to prepare the design documents required. The Contractor shall confirm all existing conditions and field verify any document provided by the VA. The AE shall review and submit all paperwork to include drawings/elevation to the State Historic Preservation Office on behalf of the VA. The Contractor is wholly responsible for both the accuracy and the level of completeness of the final product and failure to verify information is not acceptable. Information (drawings and other documentation) provided to the Contractor shall be used for reference only.

6. DESIGN SITE VISITS AND MEETINGS

The Contractor shall visit the proposed project site to obtain the details and specifics of the relevant existing field conditions in order to fully complete the work of this project without omission.

Such visits shall include a thorough inspection of normally enclosed or inaccessible areas such as spaces above the ceilings, within walls or chases, in pipe crawl spaces, and in or under basement floors. Where necessary, Contractor shall arrange to have walls or ceilings opened, at no additional expense to the Government, to examine the interior or hidden conditions to provide complete drawings. Arrangements for visits to make inspections shall be made by contacting the Contracting Officer’s Representative at least 48 hours before the visit. The Contractor shall attend meetings at the time and place requested by the Contracting Officer and his/her COR. Minutes of the meetings shall be taken by the Contractor and submitted to the Contracting Officer and his/her COR. Meetings shall include the following:

a. Pre-Design Meeting – The Contractor shall meet with the Contracting Officer and/or his/her COR to determine project requirements, the arrangement of the areas, and to clarify the scope of work.

b. Design Review Meetings – The Contractor shall attend meetings with the Contracting Officer and his/her COR during field investigations and for review conferences as needed to advance progress of the work. As a minimum, attend one review conference after submission of the 100% documents.

c. Attend one (1) Pre-Construction meeting.

7. ANSWERING INQUIRIES & ISSUING AMENDMENTS

The Design-Build Contractor shall provide prompt answers and recommendations to inquiries made by the Government. In the event of error or omission, the Design-Build Contractor shall issue design amendments to the project documents to clarify the documents. Those amendments required to correct omissions or errors made by the Design-Build Contractor shall be at no additional cost to the Government.

8. WARRANTIES / PROJECT CLOSEOUT REQUIREMENTS

The Design-Build Contractor shall guarantee all provided materials, equipment, and workmanship for a period of one (1) year from the Date of Acceptance of the entire project. During the term of the guarantee, the Design-Build Contractor shall repair or replace all defective material or equipment within 72-hours of notice without additional cost to the Government.

When the work is completed, the Design-Build Contractor shall provide one copy of as-built drawings that indicate the changes made during construction from the final design documents. The Design-Build Contractor shall also provide operation & maintenance manuals for any equipment installed by the Design-Build Contractor for which the manufacturer recommends periodic maintenance.

9. PROPOSED SCHEDULE

Work shall commence upon receipt of a Notice to Proceed from the Government and shall be completed within a total of 420 calendar days (for both design and construction) after receipt of Notice to Proceed.

Design 30%Conceptual Design

Document NTP + 21 calendar days

VA Review Comments NTP + 28 calendar days 60% Design Documents NTP + 42 calendar days VA Review Comments NTP + 49 calendar days 90% Design Documents NTP + 77 calendar days VA Review Comments NTP + 84 calendar days

100% Design Documents NTP + 91 calendar days VA Review Comments NTP + 98 calendar days

Final Construction Documents NTP + 120 calendar days

Total design time is 120 calendar days from issuance of the NTP.

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Construction

Substantial Completion of Site Preparation Construction 300 calendar days after NTP

Equipment Installation / Testing / Training Completion 420 calendar days after NTP

10. UTILITY SERVICES

Maintain existing utility services for the Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the Medical Center.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

Contractor shall submit a request to interrupt any such services to the Medical Center COR, in writing, a minimum of 15 calendar days in advance of proposed interruption. A minimum of 15 calendar days is required by Medical Center staff to assess interruption impacts and to prepare mitigation measures; therefore, the requirement to make utility interruption requests a minimum of 15 calendar days in advance of the planned interruption will not be waived. Request shall state specific details of the interruption to include identification of the utility system and device to be interrupted, its location, reason, date, exact time of, and approximate duration of such interruption.

Contractor will be advised (in writing) of approval of request, or of which other date and/or time that such interruption will cause least inconvenience to activities of Medical Center. Interruption time approved by Medical Center will occur at other than Contractor's normal working hours unless the VA determines that the interruption is of a minor nature and will not cause inconvenience to hospital activities.

If the Medical Center determines that the requested interruption is of a minor nature and will not cause inconvenience to hospital activities, the Medical Center may allow the interruption to proceed in less than 15 calendar days after receipt of the contractor’s request for interruption.

Contractor shall not manipulate any utility device that will interrupt any utility service. Medical Center staff will operate utility devices to initiate and to terminate an approved utility service interruption. Contractor shall comply with lock out/tag out procedures.

In case of a contract construction emergency, service will be interrupted on approval of Project Manager. Such approval will be confirmed in writing as soon as practical.

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11. SAFETY PRECAUTIONS

The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926.

Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

No flammable liquids shall be stored or used in the medical center.

The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple ICRA's may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. The Contractor shall also comply with an Interim Life Safety Measures (ILSM) & Green Environmental Management System (GEMS) which will be developed with the COR.

12. HAZARDOUS MATERIAL REPORTING

The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120; 40 CFR’s 355, 370, and 372) to be stored and used at this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

Hazardous Materials Inventories, Material Safety Data Sheets, and material quantities used shall be submitted to the Contracting Officer for approval.

In the event of a spill, the Contractor shall immediately notify Green Environmental Management

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Systems (GEMS), the Contracting Officer, and the COR. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

13. ENVIRONMENTAL PROTECTION

In order to provide for abatement and control of all environmentally hazardous materials arising from demolition or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement provisions.

Contractor is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found.

VA Housekeeping shall not be dispatched for cleaning associated with contractor construction.

Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

Where possible, Contractor shall use freight elevators for transmission of materials and personnel.

Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the contractor, within the workday of incurred damage.

14. RECORDS MANAGEMENT

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and

33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation

Site Prep PET CT Statement of Work Page 19 of 19 created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered…