S02 Sources Sought RFI NX EQ Microwave Therapy Systems.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Microwave Ablation System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22408-2697

SOLICITATION NUMBER* 36C10G25Q0079

RESPONSE DATE/TIME/ZONE 04-22-2025 9:00AM EASTERN TIME, NEW YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov 202-867-4351

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL ADDRESS Trevor.Mason@va.gov EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Microwave Tissue Ablation Systems.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Varian Medical Systems IntelliBlate Microwave Tissue Ablation Systems and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Microwave Tissue Ablation System to VA medical centers and facilities throughout the Continental United States (CONUS) and/or Outside of the Continental United States (OCONUS).

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees.

The FAR Provision found at 52.204-7(b)(1) requires that “All interested Offerors must be registered in SAM prior to submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than April 22, 2025, at 9:00am EST to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of https://www.sba.gov/sites/sbagov/files/2023-06/Table%20of%20Size%20Standards_Effective%20March%2017%2C%202023%20%282%29.pdf https://sam.gov/content/home https://veterans.certify.sba.gov/#search mailto:Trevor.Mason@va.gov mailto:Sara.Vickroy@va.gov the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Microwave Therapy Systems: Tissue Ablation product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

The Varian Medical Systems IntelliBlate Microwave Ablation System or equal is designed for thermal ablation of soft tissue and/or regions of solid organs (e.g. liver).

These systems typically consist of a microwave generator, a coaxial cable, a temperature sensor, and interstitial needle-like applicators as antennas; computed tomography, ultrasound, or magnetic resonance guidance is used to locate the applicator and sometimes to evaluate tissue ablation. The radiating antenna is placed on or near the tissue volume to be ablated using an applicator or catheter. The primary mechanism for tissue heating at microwave frequencies is vibration of the ions (e.g., ions of water molecules) in the tissues at the frequency of the electrical field. Interstitial tissue-ablation systems are mostly used for percutaneous coagulation necrosis of unresectable tumors at temperatures over 60 degrees C, but less than 100 degrees C.

The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The objective is to provide Microwave Tissue Ablation Systems to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

The following Contract Line Items are being considered:

Contract Line Items Brand Part Number Description

Varian Medical Systems

IB-MAG-

STARTERKIT

IntelliBlate™ Microwave Ablation System Starter Kit (Comes with CLIN X003 or X004 and Ximitry Probes (one pack of 12 - any combination of CLINs X005, X008, and/or X010)

Varian Medical Systems IB-SYS-MAG-

SVG-H

IntelliBlate™ Microwave Ablation System (includes myAblation Guide deployed on syngo.via View&Go with external computer, mobile cart, power supply/powercord, monitors, masts/stand, software, one year warranty)

Varian Medical Systems

IB-SYS-MAG-

SVG

IntelliBlate™ Microwave Ablation System (includes myAblation Guide deployed on syngo.via View&Go, mobile cart, power supply/powercord, monitors, masts/stand, software, one year warranty)

Varian Medical Systems

IB-SYS-MAG-

SYN

IntelliBlate™ Microwave Ablation System (includes myAblation Guide deployed on syngo.via workstation, mobile cart, power supply/powercord, monitors, masts/stand, software, one year warranty)

Varian Medical Systems

IB-XPA-1315 IntelliBlate™ Ximitry Probe, 15 cm, 13 ga, Qty 1

Varian Medical Systems

IB-XPA-1315-

K3 IntelliBlate™ Ximitry Probe, 15 cm, 13 ga, Qty 3

Varian Medical Systems

IB-XPA-1315-

K12 IntelliBlate™ Ximitry Probe, 15 cm, 13 ga, Qty 12

Varian Medical Systems

IB-XPA-1320 IntelliBlate™ Ximitry Probe, 20 cm, 13 ga, Qty 1

Varian Medical Systems

IB-XPA-1320-

K3 IntelliBlate™ Ximitry Probe, 20 cm, 13 ga, Qty 3

Varian Medical Systems

IB-XPA-1327 IntelliBlate™ Ximitry Probe, 27 cm, 13 ga, Qty 1

Varian Medical Systems

IB-XPA-1327-

K3 IntelliBlate™ Ximitry Probe, 27 cm, 13 ga, Qty 3

Varian Medical Systems

ABL-TP-1820 Temperature Sensor Probe, 20 cm, 18 ga, Qty 1

Varian Medical Systems

IB-MWA-EQ IntelliBlate™ System Daily Rental Fee

Varian Medical Systems

IB-MWA-SVC On-Site Technical Support Service Fee (per case, if needed) (NOTE: Used with CLIN X013)

Varian Medical Systems

IB-

COVERED-

1YR

One Year Warranty and Service Maintenance Agreement (NOTE: Only for CLINs X001 - X004)

Varian Medical Systems

IB-

COVERED-

3YR

Three Year Warranty and Service Maintenance Agreement (NOTE: Only for CLINs X001 - X004)

Varian Medical Systems

IB-

COVERED-

5YR

Five Year Warranty and Service Maintenance Agreement (NOTE: Only for CLINs X001 - X004)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Varian Medical Systems IntelliBlate Microwave Ablation Systems or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

CLINs 0001-0004 applies to SC’s 1-4 CLINs 0005-0011 applies to SC’s 5-6 CLINs 0015-0017 applies to SC 8

SC # SALIENT CHARACTERISTICS METHOD OF

EVALUATION

SC 1

Must provide high quality acute care to effectively ablate liver, kidney, lung, and other soft tissue tumors up to 5cm

Literature Review

SC 2 Must include a microwave power generator capable of delivering 140 Watts or greater Literature Review

SC 3 Must have a touchscreen user interface with continuous temperature and power feedback Literature Review

SC 4 Must include a dedicated mobile system cart Literature Review

SC 5 Must be capable of providing antennas/probes/applicators 13 gauge or smaller Literature Review

SC 6

Must be capable of providing antennas/probes/applicators of various lengths including equal to or longer than 25cm

Literature Review

SC 7 FDA Approval Literature Review

SC 8

Manufacturer Warranties - should outline any length and coverage of warranties/guarantees associated with their products, as these can provide assurance of quality and reliability to the government

Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. DUNS number/ CAGE Code/ SAM UIE

4. Business Size

5. Manufacturer or Distributor

a. If distributor provide full name, business size and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.