S02 Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Sources Sought Notice Coagulation Reagents and Supplies

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 78240

SOLICITATION NUMBER* 36C25723Q0660

RESPONSE DATE/TIME/ZONE 04-12-2023 1:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6640

NAICS CODE* 334516

CONTRACTING OFFICE ADDRESS Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

POINT OF CONTACT*

Contract Specialist Melanie Williams melanie.williams5@va.gov 210-694-6378

PLACE OF PERFORMANCE

ADDRESS South Texas Veterans Health Care System

Audie L. Murphy Memorial Veterans' Hospital

ATTN: Pathology and Laboratory Medicine Services

7400 Merton Mentor Blvd.

San Antonio, Texas

POSTAL CODE 78229

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov

URL DESCRIPTION Department of Veterans Affairs Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

STATEMENT OF WORK (SOW)

Scope

The South Texas VA Healthcare System (STVHCS) has a need for coagulation reagents and supplies for the current leased ACL TOP 750’s housed in the Core Laboratory of Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital and Kerrville. The controls, calibrators, reagents, and supplies must be compatible with the ACL TOP 750 Instrumentation.

The contractor shall provide a continuously stocked inventory of coagulation reagents and supplies, and any other materials listed within the Deliverables/Supplies section required to properly perform coagulation testing such that Core Laboratory operations are not interrupted.

These items shall be of the highest quality, to assure precision and accuracy. Expiration date must be clearly marked all supplies. Alert/Notification of any delays in shipment as well as any or all technical advisory/recalls/alerts, prior to or simultaneously with field alerts should be forwarded to the designated individuals determined at contract award.

Special handling for emergency orders of supplies: If the supplies are found to be defective and unsuitable for use with the IL ACL equipment, or the Contractor has failed to comply with the requirements for routine supply delivery, the Contractor is required to deliver the supplies within 24 hours of receipt of a verbal order for emergency delivery. If either circumstance has occurred, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government, the necessary consumables in sufficient quantity as required to allow operation of the Contractor’s Core Laboratory equipment for one week (under normal Government test load volume). If additional requests for emergency supply delivery are required by the Government, they shall be honored by the Contractor until the arrival at the laboratory of the monthly standing order/routine supplies delivery.

Locations

These reagents and supplies will be used on the leased IL ACL750 instrumentation in the Core Laboratory located in the Pathology and Laboratory Medicine Service in the following VA facilities:

South Texas Veterans Health Care System Audie L. Murphy Memorial Veterans’ Hospital ATTN: Pathology and Laboratory Medicine Services 7400 Merton Mentor Blvd.

San Antonio, Texas 78229

Kerrville VA Medical Center 3600 Memorial Boulevard Kerrville, TX 78028

Period of Performance

Base Year: 6/22/2023 – 6/21/2024

OY 1: 6/22/2024 – 6/21/2025

OY 2: 6/22/2025 – 6/21/2026

OY 3: 6/22/2026 – 6/21/2027

OY 4: 6/22/2027 – 6/21/2028

Deliverables/Supplies

Reagents and supplies for Coagulation testing on the IL ACL Instrumentation. Standing order will be established upon award.

Description Qty

HEMOSIL QFA THROMBIN, 2mL 40

HEMOSIL THROMBIN TIME 7

HEMOSIL LIQUID ANTI-XA 112

HEMOSIL HEPARIN CALIBRATORS 4

HEMOSIL UF HEPARIN CONTROLS 64

HEMOSIL LMW HEPARIN CONTROLS 18

HEMOSIL D-DIMER HS 175

HEMOSIL D-DIMER CONTROL 86

HEMOSIL LOW FIBRINOGEN CONTROL 96

BOTTLES PLASTIC, 30mL 7

CUVETTE WASTE BIN-ACL TOP 350 CTS (10/PK) 1

CUVETTE WASTE LINER 3

ACL TOP CTS FILTERS 1

Government Inherent Functions

Contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

General Duties, Requirements, and Expectations

1. Be professionally competent to handle required duties.

2. Work with staff to ensure safety measures are in place and documented.

3. Services provided under the terms of this contract are required to be in compliance with the American Association of Blood Banks (AABB) and College of American Pathologists (CAP) accreditation policies and all applicable Federal, State and

Government laws required by the Veteran’s Healthcare System and VHA Handbook 1106.1.

Information Systems Officer, Information Protection

The contractor shall not have access to VA Desktop computers, nor shall they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

Privacy Officer

The contractor shall not have access to Patient Health Information (PHI), nor shall they have the capability of accessing patient information during the services provided to the VA.

Records Manager

There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].