S02 - Sources Sought Notice - 36C24826R0028.pdf

SOURCES SOUGHT NOTICE

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 08, Miami Veterans Affairs Healthcare System (MVAHCS) is looking for certified, Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small business, and/or Large business sources to provide the following:

General Project Requirements: This project is for Bid-Build (BB) services. The objective of this project is to expansion of the existing Utility Chiller Plant at Building 44 to correct the N+1 redundancy finding as per the Facility Condition Assessment Report. The existing Chiller Plant does not have the N+1 capacity for proper maintenance and operation. This project includes constructing a new four-story building addition, south of Building 44 to house new mechanical and electrical equipment.

The primary objective of this project is to provide redundant capacity to the existing chilled and condenser water systems and their associated auxiliary systems. This includes adding a new water-cooled chiller, sized for 1,250 tons, on the second level of the building addition and installing a new two-cell cooling tower on the roof. Additionally, electrical gear supporting the new equipment will be located on the third level and the 4TH Level will be the house for an additional Electrical Generator under a separate project.

The Contractor shall prepare the site for building operations in accordance with the 100% Design, Narrative, Addendum, and Specifications. This includes demolition and removal of existing structures, furnishing labor and materials, and completing all tasks

1) Specific Project Requirements:

1. The project scope shall include construction of a new four (4) story addition utility building between the existing utility building 44 and the two 35,000-gallon fuel storage tanks. All work shall be performed in accordance with the project plans and specifications, which are considered integral parts of this scope of work. The contractor shall be fully responsible for ensuring that all systems are fully operational upon completion of the project. This responsibility includes, but is not limited to, provide all necessary parts, components, materials, labor, and any additional resources required to achieve full functionality of each system as specified in the project plans and specifications.

2. The first-floor level shall be an enclosed utility space with direct access to Building 44 via a ramp and stairs. A roll-up door facing the service drive shall allow direct access to equipment and supplies.

3. The second-floor level shall align with the existing Building 44 second floor.

This level will house the new chiller for redundancy. Removable louvers and structural frames on the west side shall provide access to the service drive for equipment removal and large replacement parts.

4. The third-floor level shall contain electrical equipment spaces, and a new electrical service room required by the new chiller. These shall be the only spaces in the new construction that will be air-conditioned.

5. The fourth-floor level shall contain space for utility functions. Future generator scope will be addressed by others.

6. The roof level shall contain the new cooling tower required for the new chiller.

The new stairs as an addition shall terminate on the roof for maintenance access.

7. Partial demolition of the existing Building 44 exterior stair at the South facade is needed to provide unobstructed access to the new addition.

8. Partial demolition of the existing 7-inch concrete slab at ground level will be necessary to support the construction of the structural foundation and column support for the new building.

9. The red 8" backflow preventer, serviced by an 8" fire water line that serves Building 44, shall be relocated to the location shown adjacent to the blast wall near the fire hydrant. This action will require an afterhours shutdown of water service to the facility.

10. The new addition will mirror the existing Building 44 with the use of Synthetic Stucco (texture and color to match), aluminum louvers, and poured concrete.

11. The interior of the addition is utilitarian; therefore, the finishes will include painted surfaces, hollow metal doors, and corner guards/bollards, where appropriate, to match adjacent existing.

12. The addition is a direct expansion of Building 44. The aggregate total of square footage of the existing and new square footage is below the IBC allowances for Utility Occupancy.

13. The new stairs will meet the total occupancy exit requirements. The ground floor is served by both an existing door in Building 44 and a new man-door to the grade. The new stairs exit directly to the grade as well.

14. New 18” chilled water lines will connect into the existing chilled water lines in Building 44.

15. New 20” condenser water lines will connect into the existing condenser water lines in Building 44.

16. A new fully recirculated horizontal coil unit will be located on the 3rd floor electrical room to provide cooling for the electrical equipment.

17. A new variable speed exhaust fan with max air flow capacity for cooling and purging of refrigerant due to leakage or rupture and minimum airflow capacity for space ventilation will be provided to exhaust the level 2 floor where the new chiller is located.

18. New exhaust fans for the open and enclosed storage areas are provided on every floor to ensure rooms are properly ventilated.

19. The new design will provide three 800-amp draw-out insulated case circuit breakers, one for substations A, B, and C. Two new Manual transfer switches will be fed from these new switches, and the load will feed a new switchboard, which will feed the new chiller and the three new pumps.

20. New LED light fixtures shall be provided in the new building, both interior and exterior. New fixtures shall be connected to new switches and new wiring.

21. New alarms and indicating devices will be installed throughout the new building.

These will be wired back to the existing control cabinet in the existing building.

22. New CCTV cameras will be extended into the new building. Secure access control shall be provided at the doors as indicated on the plans.

23. Connection to the existing plumbing, sanitary waste, vent piping, and domestic-water piping shall be made to the existing facility’s piping to support the new CEP

Building 44’s addition and to support and infrastructure requirements for the redundant chiller or cooling tower.

24. This project shall provide wet-pipe automatic sprinkler systems to the new CEP Building 44 addition to maintaining adequate sprinkler protection in all new areas.

25. Contractor shall read and analyze the complete design package and perform all construction activities (excavation, footing, beam, columns, slabs, building, installation, replacement, wiring, control, calibration, adjustment, testing, commissioning, etc) while always maintaining the chilled water production during construction as per the 100% construction drawings, narrative, addendums, Physical Security & Resiliency Design Manual and specifications provided.

26. After completion and installation of the new chiller, Contractor shall test and commission the entire chill water system (Chiller, Cooling Towers, Primary and Secondary Pumps). Commissioning shall be accomplished by a Certified Third- Party and provide a sequency of operation. The CORs and VA Chiller Plant representatives shall be present at the time of inspection.

27. Contractor shall provide and install the same new electronic key system to all new doors on the project; reference to Electronic Key Project 546-26-106 (coordinate with VA Police and Project COR).

28. All installation or demolition shall be documented on the As Built Drawings and comply with all applicable requirements of NFPA, ANSI, OSHA, National Electric Code, National Safety Code, VA Specifications, VA Demolition Standards, VA Repair Handbooks, etc., and all applicable local, state, and Federal Regulations and Standards.

II. Project Phases:

1. Phase 1: Site preparation and partial demolition of existing structures.

2. Phase 2: Construction of the new four-story building addition.

3. Phase 3: Installation of new mechanical and electrical equipment.

4. Phase 4: Testing and commissioning of the new systems.

5. Phase 5: Training of VA personnel on the new systems.

6. Phase 6: Closeout and final acceptance of the project.

2) Submittals: The Contractor shall provide the MVAHCS a detailed proposal (no lump sum line items) and a detailed construction completion schedule with a detailed task activities per each project construction phase as per the Narrative Document for review and acceptances.

1. All parts, materials and equipment submittals shall be submitted and approved prior to start of any work and within the first thirty (30) days after issuance of the Notice to Proceed (NTP). All parts, materials and equipment shall be on hand prior to commencement of work to avoid project delays.

2. Leadtime and/or backorder equipment shall be ordered within the first five (5) calendar days after the Submittal has been approved.

The Government shall not be responsible or liable for any cost escalation increases on materials, equipment or labor not procured or secured within the five (5) calendar days after the submittal has been approved.

3) General Requirements: The contractor shall:

1. Conduct independent review of the service and production programs to identify requirements consistent with directives governing the acquisition of system and equipment.

2. Using acquisition plans, existing hardware contracts and inherent lead-time items, construction schedules for inclusion in documentation for system and equipment acquisitions.

3. Based on production program schedules as well as system configurations, formulate technical documentation for these programs itemizing all supplies, data, and services to be obtained.

4. Provide impact statements when deviations or changes occur and alternative recommendations when required to maintain individual program production integrity.

5. Identify, compile, and utilize available information, update, and input data for manual or automated production scheduling information systems, prepare government production reports germane to maintaining system production status and inventory.

6. Prepare recommendations for identifying project data to be entered into existing Automatic Data Processing (ADP) programs. When data system deficiencies are discovered, provide recommendations for solutions.

7. Document all work performed. Material installations performed shall follow manufacturers’ recommendations and applicable Codes and VA Standard.

8. Comply with all current codes and standards as they relate to VA facility.

9. Be responsible for all required licenses and permits including Environmental

Requirements.

10. Furnish enough technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this SOW.

11. Be responsible for providing all labor, materials, equipment, and the necessary manpower.

12. Follow all applicable VA Directives and Specifications, including GEMS, Safety, Fire Protection, and Infection Control.

13. In accordance with the Department of Veterans Affairs (VA) Green

Environmental Management Systems (GEMS) program, the Contractor shall be responsible for the proper disposal of all items and debris resulting from demolition and construction activities, ensuring compliance with all applicable federal, state, and local waste management and recycling regulations. The Contractor shall implement a waste management plan that maximizes the recycling and reuse of materials, with hazardous materials handled and disposed of according to relevant environmental regulations. The Contractor is required to maintain accurate records of all waste disposal and recycling activities and provide documentation demonstrating compliance with GEMS requirements.

Upon completion of the demolition phase or upon request by CO or COR, the Contractor shall submit a comprehensive Construction Waste and Recycling Report, including the total volume or weight of waste generated, types and quantities of materials recycled, disposal methods and facilities used, and certification of compliance with all regulations and GEMS requirements. Failure to comply with these requirements may result in contractual remedies as deemed appropriate by the Contracting Officer.

4) Additional Responsibilities:

1. Contractor shall use environmentally friendly products whenever possible.

2. Contractor shall relocate and/or cover any furnishings in the work area.

3. Contractor shall ensure all products/equipment used for this project are stored, handled, applied, and disposed following the manufacturers’ instructions.

4. Contractor shall only use products suitable for the job conditions. Manufacturers’ instructions and recommendations shall be followed for all products used.

5. Contractor shall replace any damaged grass, sprinkler heads, or piping caused during the work performed.

6. Contractor shall adhere to all safety and infection control measures while performing work at the facility.

7. Contractor shall provide negative air pressure machines with HEPA Filters to maintain a pressure of 0.01-inch WC when require by Infection Control.

8. Contractor shall maintain and upkeep the assigned staging area. The staging area will be provided by the Police Service.

9. Contractor shall provide their own dumpster and properly dispose of all items and debris created from the construction and demolition in every aspect of this project and provide Construction Waste and Recycling Report Documents to the Project COR for the VA GEMS Records.

10. Contractor shall dispose of waste and debris daily from construction site.

11. Contractor shall follow all requirements as per the VA Construction Policy.

12. COR will provide necessary permits to complete the project.

13. Contractor shall submit before and after pictures of the project.

14. Contractor shall ensure value engineering is included in this project to maintain the approved awarded contract amount.

15. Contractor shall develop a detailed project specific fire-safety measure plan.

16. Contractor shall maintain site and building access free and unobstructed to facility emergency services. Means of egress shall not be blocked.

17. All temporary construction partitions must meet fire-safety requirements.

18. Temporary heating and electrical installations shall comply with OSHA 1926, NFPA 241 and NFPA 70.

19. Contractor furnished fire extinguishers shall be provided and maintained in all construction and temporary storage areas.

20. Flammable and combustible liquids shall be stored, disposed, and used in accordance with OSHA 1926, NFPA 241 and NFPA 30.

21. Existing fire protection shall not be impaired. Contractor shall provide fire watch for impairments more than four (4) hours in a 24-hour period.

22. Contractor shall perform hot work in accordance with NFPA 241 and NFPA

51B.

23. Contractor shall maintain all construction permits visible and updated as required by the VA Safety Office and Infection Control Department.

III. Training:

Contractor shall provide training on the maintenance requirements and performance.

Contractor Shall provide proper training to VA Chiller Plant Personnel for all new equipment.

1) Note: All Training shall be phased to accommodate the existing three (3) shifts.

IV. Period of Performance:

Contractor shall complete project including commissioning, training, closeout documents, As Built, final payment, etc. on or before 730 calendar days after issuance of the NTP.

V. Master Specification Index:

Contractor and Subcontractors shall follow the VA Master Construction Specification which contains work procedures and materials designed to meet regulatory compliance requirements.

VI. Environmental/Occupational Safety and Health (EOSH)

1) All projects and project designs shall contain language that addresses all applicable

EOSH requirements.

2) Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

1. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

2. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

3. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

4. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of

Hazardous Materials.

VII. Other Government Documents:

1) VA Directives

2) VA Electrical Design Manual

3) VA Fire Protection Design Manual

4) VA HVAC Design Manual

5) VA Plumbing Design Manual

6) VA Steam, Heating Hot Water Design Manual

7) VA Interior Design Manual

8) VA Physical Security & Resiliency Design Manual

VIII. Building Codes and References

1) Department of Veterans VA

1. Physical Security Design Manual for VA Mission Critical Facilities

2. Design Instructions to Architects and Engineers (February 1, 2014)

3. Structural Design Manual for Energy Center Projects (February 1, 2014)

4. VA Sustainable Design Manual (August 18, 2017)

5. Fire Protection Design Manual Ninth Edition (November 1, 2023)

6. HVAC Design Manual (Rev. March 1,2024)

7. Physical Security and Resiliency Design Manual (Revised June 1, 2025)

8. Plumbing Design Manual (February 1,2014)

2) Building Codes

1. UFC

2. UFC 3-301-01 Structural Engineering (October 2019)

3. UFC 4-023-03 Design of Buildings to Resist Progressive Collapse (November

2016)

4. ASCE

5. ASCE-7 (2016)

6. ICC

7. Florida Building Code 7th ed. (2020)

8. AISC

9. AISC 360, AISC Steel Construction Manual and Specification for Structural Steel

Buildings

10. ACI

11. ACI 318 (2014), Building Code Requirements for Structural Concrete

12. ACI 301 (2016), Specifications for Structural Concrete

13. TMS

14. TMS 402 Building Code Requirements for Masonry Structures and TMS 602

Specification for

15. Masonry Structures

16. Florida Building Code

17. NFPA

18. UL

19. ANSI

20. ASTM

21. NEMA

22. NEC

IX. Project Classification:

This project has been classified per the Construction Infection Control Risk Assessment as a Class III (Type D, High Risk Group) project.

X. Meetings, Conferences and Site Visits:

1) Meetings at the site are anticipated however, teleconferences may be request by the contractor if necessary.

2) The contractor shall be responsible for generating meeting minutes for any progress meetings. The meeting minutes shall document all items discussed at the meeting and shall include a list of meeting attendees.

3) Contractor shall make site visits as necessary to survey existing conditions and to determine existing as-built conditions affecting this project.

4) Contractor shall provide any structural, architectural, electrical, and mechanical investigation work of existing and designed systems necessary to ensure the accuracy of the project.

5) Contractor shall provide any measured drawings of existing systems of facility required to ensure the accuracy of the project.

XI. Location:

MVAHCS, 1201 North West 16th Street, Miami, FL 33125, Create Redundancy Capacity in Chiller Plant System.

XII. Work Hours:

Work shall be performed during normal business hours; Monday to Friday from 6:00 AM to 6:00 PM (five (5) Days a Week). If work interfere with Patient Care (Example Excessive Noise) the working hours schedule shall be modify to after hours (4 PM to 8 PM), early hours (4 AM to 8 AM) and weekends (4 AM to 8 PM). If work is required outside of normal business hours; it shall be coordinated and approved by the project CO and COR.

1) Contractor access shall be provided during this time. Contractor shall not have any personnel on site without the proper approval from the COR. Contractor and subcontractors are required to have a form of physical identifier such as a uniform or arm band reviewed and approved by the COR.

2) All work in areas involved shall be scheduled with the VA Engineering COR. Work shall be scheduled for proper execution to complete this contract.

3) All shutdowns involving temporary impairment of utilities shall be requested in writing to the VA COR three (3) weeks in advance and properly scheduled to minimize the impact (Off Shifts, Nights, Weekends, or Holidays). Shutdowns shall be considered as an activity in the contractor schedule and discussed with the COR during the Bi-weekly Progress scheduled meetings.

4) The following list addresses the kind of shutdowns or service interruptions that shall require advanced notice:

1. Electrical Systems shutdown including normal or emergency power.

2. Steam System Shutdown

3. Domestic Water Shutdown

4. Chill Water Shutdown

5. Condenser Water Shutdown

6. Medical Gases Shutdown

7. Fire Suppression Systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety office. Fire Alarm work shall be conducted by Simplex.

8. Parking.

9. Cranes. Prior to crane arriving on site contractor shall submit: Crane maintenance logs, crane operator’s license, drawings showing crane’s operational and exclusion zone. All documents shall be revised and approved by the MVAHCS Safety Office prior to scheduling the work.

XIII. Deliverables:

1) The Contractor shall submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

2) The Contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR. Types include concrete, lumber, metal, dry wall, etc.

XIV. Contractor Personnel and Management:

1) Contractor Personnel:

1. Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. Contractor shall be responsible for all subcontractors and its employees to have the proper documentation that authorizes personnel to work in the United States of America. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

2. Contractor and all subcontractor’s employees shall be financially responsible for screen and mandatory background checks required by the MVAHCS Police Department. Contractor and subcontractor employees shall wear a government VA furnished badge and company furnished badge while performing services under this contract, at all times. The badge shall contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

3. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

4. Contractor shall be responsible to ensure that all subcontractors and employees have a valid driver’s license when driving a vehicle inside the government property.

2) Management:

1. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor shall protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy it. This includes both hard and soft copies of data.

2. Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter for this contract or any phase of any program hereunder without the prior written approval of the COR.

3. Contractor and subcontractor employees shall conduct themselves in a professional manner (i.e., Timeliness, Communication; Spoken and Written etc.).

The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary and in the interest of the Government.

4. The hospital Director or designated representative has the authority to bar individuals from the Government facility. Removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide enough personnel to perform the services as required by this SOW. The Government will not reimburse the Contractor for travel and other expenses associated with removal of personnel.

5. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three (3) inches, while assigned under this contract.

3) Work Attire and Appearance:

1. Contractor and subcontractor employees shall present a professional appearance that commensurate with standards delineated for Government civilian personnel acting in similar capacities.

4) Personnel Qualification:

1. Contractor shall employ certified licensed technical qualified personnel to perform the work specified in this SOW. Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

2. Contractor shall always provide a supervisor on site who can fluently communicate in English (speak, read, and write).

3. Contractor shall be responsible for subcontractor and employees training for safety and performance of their respective duties.

4. Contractor shall furnish appropriate safety equipment to subcontractor and employees as prescribed by OSHA Standards.

5. The Government reserves the right to review Contractor personnel qualifications.

Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

6. Contractor/Subcontractor Superintendent, Project Manager, Supervisor, QC shall be OSHA 30 Certified and all employees OSHA 10 Certified (Valid certificate shall be handled to the Project COR prior to start working) Occupational Safety and Health Administration (OSHA) 30/10-hour construction safety course proof is required. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”.

The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

5) Damages and Liquidated Damages:

Contractor and subcontractor employees shall be liable for any damage caused to Government property, equipment, utilities, etc., located at the site (i.e., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.). Contractor shall immediately report any damages to the COR and shall provide a written report, within 24 hours. Report shall include what occurred, who was involved, when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, pictures, any supporting documentation, and the proposed means to repair or replace. Contractor shall maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241. If the contractor fails to complete the work within the time specified in the contract, Government shall be entitled to liquidated damages in the amount of $10,000.00 for each calendar day as a general conditions rate of delay until the work is completed or accepted by the Government. If the Government terminates the Contractor’s Right to Proceed, Liquidated Damages will continue to accrue until the work is completed.

6) Security/Safety Requirements:

1. Contractor shall comply with all applicable Federal, State, and Local Laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Contractor is responsible for proper use and wear of the Personal Protection Equipment (PPE) for subcontractor and employees during the entire project. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

2. All work performed under this contract shall be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Contractor shall provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life safety code requirements are not applicable, a written statement shall be provided accordingly.

3. The MVAHCS Safety Officer and COR shall have full authority to check that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

4. Contractor shall provide all necessary barricades/signage and temporary escape route alternative if any.

5. Contractor shall isolate the area to prevent the spread of debris into adjacent space and maintain the working area negatively pressurized when required as per the Infection Control Risk Assessment.

Place of Performance: MVAHCS, 1201 NW 16 ST, Miami, FL 33125.

Period of Performance: Contractor shall complete the project including training and closeout documents on or before 730-Calendar days after issuance of the Notice to Proceed (NTP).

Qualifications: The contractor shall have a minimum of twenty (20) years of specialized continuous experience in building utility bo plants, installing/commissioning high- capacity steam boilers, and knowledge of VA working conditions as required by the Statement of Work (SOW), which will be included in the solicitation. Contractor shall be responsible for employing certified license technical qualified personnel to perform the work specified in this SOW. Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

Contractor/Subcontractor Superintendent, Project Manager, Supervisor, Quality Control (QC) Personnel shall be Occupational Safety and Health Administration (OSHA) 30 Certified and other employees OSHA 10 Certified. OSHA 30/10-hour construction safety course proof is required. The Contractor shall designate a “competent person” in accordance with 29 CFR 1926.32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”.

Magnitude of Construction: Pursuant to VAAR 836.204 (h)(1) between $10,000,000.00 and $200,000,000.00.

The capability statement shall include:

1. Company Name

2. Point of contact

3. Complete address

4. Telephone number and email address of primary point of contact

5. Company’s business size status

6. System for Award Management (SAM) Unique Entity Identifier (UEI) number

A capability statement that addresses the organization’s qualifications and ability to perform as a contractor specifically for the work described herein. Contractor’s shall demonstrate the ability to provide the required service, have previous experience relevant in scope and magnitude to the required service. Respondents shall provide specific examples (e.g., contract number, point of contact information) of experience providing the service. Contractor must have been the Prime contractor on the project.

Past Performance: Contractor shall provide completed Past Performance Surveys of three (3) recent (within the past 5 years) and relevant references as a Prime contractor.

Relevant means similar in size, scope, magnitude of effort and complexity to this requirement. The Contracting Officer may contact sources provided in the survey as necessary. The Government may place greater importance on projects that were performed at an active VA facility, depending upon overall role and relevancy considerations. Projects must be 100% complete. Refer to attachment one (1) – Past Performance Survey.

The North American Industry Classification System (NAICS) Code for this procurement is 236220, Commercial and Institutional Building Construction. The Product Service Code (PSC) is Y1NB, Construction of Heating and Cooling Plants. The Business Size Standard is $39.5 million.

In accordance with FAR 52.204-7, System for Award Management (SAM) prospective contractors must be registered in SAM to be eligible for award. SAM registration is required under the applicable NAICS Code. Contractors may obtain SAM information at https://beta.sam.gov/. Registration is free and potential Offerors are encouraged to visit the SAM website.

Questions concerning this notice should be submitted via email to the Contracting Officer (CO), Aldwyn Singleton at Aldwyn.Singleton@va.gov. Ensure the email’s subject line for all requests for assistance include the following title: Sources Sought Notice - 36C24826R028 - Create Redundancy Capacity in Chiller Plant System/Chilled and Condensed Water System.

The deadline for submission (Capability Statement AND Past Performance Surveys) is 10:00 AM E.S.T, October 29, 2025.

“Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in the System for Award Management (SAM) database. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s) mailto:Aldwyn.Singleton@va.gov

The capability statement shall include: