S02-Sources Sought-36C25225Q0563.docx

Sources Sought Notice Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.

GENERAL INFORMATION

SET-ASIDE

36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist William McQuade William.McQuade@va.gov

PLACE OF PERFORMANCE

3001 Green Bay Road

North Chicago, IL

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.

NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine the number of qualified: (1) Service-Disabled Veteran-Owned Small Businesses (SDVOSB); (2) Veteran-Owned Small Businesses (VOSB); or (3) Small business firms, or (4) Other Than Small business firms, to provide Aviary Maintenance Services for the Captain James A Lovell Federal Health Care Center, North Chicago, IL 60064-3048. See below SOW for requirements regarding providing these Aviary Maintenance Services.

STATEMENT OF WORK (SOW)

Aviary Maintenance Services at Captain James A Lovell Federal Health Care Center

1. GENERAL REQUIREMENTS:

a. The Contractor shall provide all labor, materials, birds, and supplies to maintain three (3) Aviary Bird Enclosures at the Captain James A Lovell Federal Health Care Center. Maintenance services shall be completed in accordance with the tasks/items listed within this SOW. Aviary locations are as follows:

i. Two (2) corner aviaries

ii. One (1) lobby aviary

b. The Contractor will provide all labor, materials, equipment/technical manuals, delivery and accessories necessary to provide and deliver all items defined herein this SOW.

c. The Contractor must have a minimum one year of experience providing Aviary Maintenance Services and experience must be of similar size and scope to the current requirement need.

2. MAINTENANCE PROGRAMS/TASKS REQUIRED:

a. FULL QUARTERLY MAINTENANCE (completed once every 12 weeks - coordinated with the COR)

i. Examine and medicate birds as required

ii. Maintain scheduled immunization of birds

iii. Clip claws and beaks

iv. Disinfect entire aviary

v. Remove and replace bedding

vi. Replace leaves as necessary

vii. Aviary interior: wash leaves, polish the interior, clean nests, branches, windows,

viii. Repack nesting material

ix. Replace light bulbs as scheduled

x. Exchange or replace birds as required

b. WEEKLY CARE (completed once every 7 days - coordinated with the COR)

i. Check the condition of the birds to ensure no issues

ii. Nails and beaks will be visually checked and trimmed if required

iii. Remove independent chicks

iv. Skim bedding

v. Dust top of aviary

vi. Clean plexiglass, dishes, food and water systems

vii. Change food and water

viii. Check supplies and replenish when needed

ix. Repair structural damage to the aviary

x. Restock supplies - one quarter supplies restocked each visit:

1. Standard supplies include: Seed, Bedding, Greens, Nests, Bulbs, Ballast, Timers, Shades, Alternate Nesting Material, Plexi cleaner, Water Bottles, Water Tips, Dishes (seed, bath, treat), Catch Net

xi. Evaluate the effectiveness of the aviary maintenance program

xii. Provide ongoing education for residents & staff

xiii. Record and analyze trends in the aviary and remain proactive in maintaining the health of birds.

c. Complete installation and maintenance of the feeding and watering systems for each of the three (3) aviaries with no-cost replacement as needed throughout the entire contract period of performance.

Note: The contractor shall perform no additional work without the prior written authorization of the Contracting Officer Representative (COR) or Contracting Officer (CO). Any work performed by the contractor without this approval will be performed by the contractor at no additional cost to the Government.

3. PERIOD OF PERFORMANCE:

Base Year: Award Date - 7/31/2026 Option Year One: 8/1/2026 - 7/31/2027 Option Year Two: 8/1/2027 - 7/31/2028 Option Year Three: 8/1/2028 - 7/31/2029 Option Year Four: 8/1/2029 - 7/31/2030

4. DELIVERABLE/INSTALLATION SCHEDULE:

a. The contractor will provide safe and timely delivery and installation of all material as outlined. Delivery and installation are to occur no later than 60 calendar days after receipt of Notice of Award and/or purchase order. Installation and delivery are to be coordinated through the COR as needed.

5. PLACE OF PERFORMANCE:

Captain James A Lovell Federal Health Care Center 3001 Green Bay Road North Chicago, IL 60064-3048

6. HOURS OF SERVICE & FEDERAL HOLIDAYS/WEEKENDS:

a. Normal hours are Monday through Friday, 8am-4pm local time. Unless directed by the Contracting Officer Representative (COR), work at the site(s) shall not take place on Federal holidays. When a holiday falls on Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the U.S. Government agencies.

b. Federal Holidays:

i. New Year’s Day

ii. Martin Luther King Jr Day

iii. President's Day

iv. Memorial Day

v. Juneteenth

vi. Fourth of July

vii. Labor Day

viii. Columbus Day

ix. Veteran’s Day

x. Thanksgiving Day

xi. Christmas Day Any other day specifically declared by the President of the United States to be a national holiday.

7. CONTRACTOR CHECK-IN:

a. All personnel working on this contract are required to meet facility personnel in the lobby of building 134 upon arrival.

8. SECURITY REQUIREMENTS:

a. Contractor will not have access to VA Sensitive Information, patient records, or data. The C&A requirements do not apply, and a Security Accreditation Package is not required.

(SOW End)

All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:

Submit responses to the Contract Specialist, William McQuade, at William.McQuade@va.gov no later than 3:00 PM (Central Time), July 08, 2025.

36C25225Q0563 Aviary Maintenance Services for the Captain James A Lovell Federal Health Care Center in North Chicago, IL shall be referenced on all correspondence regarding this announcement.

TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

The NAICS Code 812910 - Pet Care (except Veterinary) Services - is applicable to this acquisition; the size standard is $32 Million. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.

Sources Sought Notice