S02 Sources Sought 36C10X26Q0081.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* NX EQ Conveyor Type Commercial Dishwasher (VA-26-00045030)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 21703

SOLICITATION NUMBER* 36C10X26Q0081

RESPONSE DATE/TIME/ZONE 03-16-2026 0900 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7320

NAICS CODE* 333310

CONTRACTING OFFICE ADDRESS Strategic Acquisition Center - Frederick

Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Trevor Mason Trevor.Mason@va.gov 202-867-4351

PLACE OF PERFORMANCE

ADDRESS Nationwide

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION VA | OALC | OPAL | SAC

AGENCY CONTACT’S EMAIL ADDRESS Trevor.Mason@va.gov EMAIL DESCRIPTION Trevor.Mason@va.gov

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR part 10 as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Conveyor Commercial Dishwasher.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal identified Hobart CL44 Advansys™ Conveyor Commercial Dishwasher and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Laparoscopic Insufflators to VA medical centers and facilities in the Continental United States (CONUS) and Outside the Continental United States (OCONUS).

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333310 – Commercial And Service Industry Machinery and the associated size standard is 1,000 employees.

The FAR Provision found at 52.204-7(b)(1) requires that “An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award.” You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Search (SBS) database at:

https://search.certifications.sba.gov/ at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than March 16, 2026, at 9:00am EST to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of https://www.sba.gov/sites/sbagov/files/2023-06/Table%20of%20Size%20Standards_Effective%20March%2017%2C%202023%20%282%29.pdf https://sam.gov/content/home https://search.certifications.sba.gov/ mailto:Trevor.Mason@va.gov mailto:Sara.Vickroy@va.gov the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Conveyor Type Commercial Dishwasher product line as a candidate for a VA-wide (otherwise referred to as “national”) single award Requirements contract.

Conveyor dishwashers are high-capacity, automated commercial ware washing machines (per NSF/ANSI 3 standards) designed for high-volume environments. They use a belt or chain mechanism to move dishes through continuous wash and rinse zones, typically washing 100–400+ racks per hour.

The following Contract Line Items are being considered:

Contract Line

Items Manufacturer Part Number Description

0001 Hobart CL44-ADV

+BUILDUP

Conveyor Dishwasher (Electric, Vented) Conveyor Dishwasher, single tank, Automatic Soil Removal, Drain Water Energy Recovery with factory‐installed drain water tempering kit; (202) racks/hour, .45 gallon/rack, Complete Delime with Booster Guard, Touch Screen Controls with diagnostics, troubleshooting, and SmartConnect App, capless wash arms, NSF Pot & Pan mode, pumped rinse, insulated hinged doors, cULus, NSF, ENERGY STAR®, Free Factory Startup.

Standard warranty ‐ 1‐Year parts, labor & travel time during normal working hours within the USA .i

0001AA

Hobart

(208v/60/3-ph)

CL44ADV‐HTE15K,

CL44ADV‐ERH18K,

CL44ADV‐ELE0AX,

CL44ADV‐HGTSTD,

CL44BAS‐DIRVER,

Electric tank heat 15kW With 18kW Booster (default) 208v/60/3‐ph Single point connection standard (field convertible to dual point) Standard Height 19.5”H x 22”W opening, fits full-sized sheet pan, horizontal Verify direction of operation NOTE: For water of 3‐grains of hardness or more, Hobart suggests adding a water softener.

0001AB

Hobart

(480v/60/3-ph)

CL44ADV‐HTE15K,

CL44ADV‐ERH18K,

CL44ADV‐ELE0CD,

CL44ADV‐HGTSTD,

CL44BAS‐DIRVER,

Electric tank heat 15kW With 18kW Booster (default) 480v/60/3‐ph Single point connection standard (field convertible to dual point) Standard Height 19.5”H x 22”W opening, fits full-sized sheet pan, horizontal Verify direction of operation NOTE: For water of 3‐grains of hardness or more, Hobart suggests adding a water softener.

0001AC Hobart VNTHD/E‐ADJ E‐series vent hood domestic (adjustable)

0001AD

Hobart TBLLIM‐CL, CL44EN‐

BASFETSTD

Table limit switch for CL & CLEN series Standard feet

0002 Hobart CL44VL‐1(208v/60/3-

ph) or CL44VL-3 (480v/60/3-ph)

DISHWASHER, CONVEYOR

TYPE, VENTLESS (Electric) Conveyor Dishwasher, single tank with Ventless Energy Recovery, Left to Right, (202) racks/hour, .45 gallon/rack, Complete Delime with Booster Guard, 18kW booster, electric tank heat, Standard Height (19.5”h x 22”w opening, fits full‐ sized sheet pan, horizontal), Touch Screen Controls with diagnostics, troubleshooting, and SmartConnect App, capless wash arms, NSF Pot & Pan mode, pumped rinse, insulated hinged doors, cULus, NSF, Free Factory Startup.

Standard warranty ‐ 1‐Year Parts & Labor, during normal working hours + travel charges where applicable

0002AA

Hobart

(208v/60/3‐ph)

CL44VL‐ELE0AX,

CLVL‐DIRVER,

CL44VL‐FETSTD,

208v/60/3‐ph Single point connection standard (field convertible to dual point) Verify Direction of Operation Standard feet Assembly by Hobart Service ‐ Includes required assembly of heat pump system to dish machine, inter‐wiring, and quick connect refrigeration lines.

0002AB

Hobart

(480v/60/3‐ph)

CL44VL‐ELE0CD,

CLVL-DIRVER,

CL44VL-FETSTD

480v/60/3‐ph Single point connection standard (field convertible to dual point) Verify Direction of Operation Standard feet Assembly by Hobart Service ‐ Includes required assembly of heat pump system to dish machine, inter‐wiring, and quick connect refrigeration lines

0002AC

Hobart

WS80‐NOINSTALL

Water softening system 4,818 grains/lb capacity, 14 gallons regeneration volume, salt alarm, holds 2 bags of salt, pricing DOES NOT include installation. INSTALLATION BY

AUTHORIZED HOBART

SERVICE OFFICE IS

RECOMMENDED (NET)

0002AD Hobart DWT-CL Drain water tempering kit for CL models

0002AE Hobart INSTALL DWT Installation of DWT kit only

(NET)

0002AF Hobart TBLLIM‐CL Table limit switch for CL & CLEN series

0003 Hobart

CL44-

BAS+BUILDUP,

CL44BAS‐ELE0AX

(208v/60/3-ph), CL44BAS‐HGTSTD, CL44EN-

BASFETSTD

Or

DISHWASHER, CONVEYOR

TYPE (STEAM, Vented), Conveyor Dishwasher, single tank, (202) racks/hour, insulated hinged doors, .45 gallon/rack, Complete Delime with Booster

CL44-

BAS+BUILDUP,

CL44BAS‐ELE0CD

(480v/60/3-ph)

CL44BAS‐HGTSTD,

CL44EN-

BASFETSTD

Guard, Touch Screen Controls with diagnostics, troubleshooting, and SmartConnect App, capless wash arms, NSF Pot & Pan mode, cULus, NSF, ENERGY STAR®, Free Factory Startup.

208v/60/3‐ph Single point connection standard (field convertible to dual point) Standard Height 19.5”H x 22”W opening, fits full-sized sheet pan, horizontal, Standard feet, Standard warranty ‐ 1‐Year Parts & Labor, during normal working hours + travel charges where applicable

0003AA

Hobart

CL44HTE-STM

CL44BAS‐ERH0NO

CL44BAS‐DIRVER

Steam coil tank heat, stainless steel, Remote Booster/Chemical Sanitizing, Verify direction of operation NOTE: For water of 3-grains of hardness or more, Hobart suggest adding a water softener

0003AB Hobart DWT-CL Drain water tempering kit for CL models

0003AC

Hobart

ACC-INSTALL-HOB

Hobart Service Accessory Installation (must order with DWT-CL)

0003AD

Hobart

VNTHD/E-ADJ

E‐series vent hood domestic (adjustable)

0003AE Hobart TBLLIM‐CL Table limit switch for CL & CLEN series

0003AF

Hobart

BOOSTER‐156 150‐1

BOOSTER‐ELE0FT

BOOSTER+BUILDUP

Booster 100‐120v/50v/60/1‐ph Booster Heater, steam, 10-50

PSI

Standard warranty ‐ 1‐Year parts, labor & travel time during normal working hours within the

USA

Hobart PM/SERVICE

CONTRACT

Hobart Model No.

PM/SERVICE CONTRACT C‐

Line 5yr agreement

0005 Advance Tabco DTS‐S70‐48L‐X Soiled Dishtable Advance Tabco Model No.

DTS‐S70‐48L‐X

Special Value Straight‐Soil Dishtable, attaches to left of dish machine operator, 10‐ 1/2"H backsplash, with pre‐ rinse sink, stainless steel legs, with crossrails, 47"W, 16/304 stainless steel (Special Value NET Pricing)

0005AA Advance Tabco K-116

T&S Heavy Duty Pre‐Rinse Faucet, 8" OC, splash mounted, includes: spray valve & hose, riser, wall bracket, overhead spring, lead free

0005AB Advance Tabco K-5 Drain, twist operated, 2" NPT & 1‐1/2" IPS outlet connections

0005AC Advance Tabco K-4 Support Bracket, for lever waste drain handle, (1) support required for each lever drain

0006 Advance Tabco DTC‐S70‐48R‐X

Clean Dishtable Advance Tabco Model No. DTC‐S70‐ 48R‐X Special Value Dishtable, clean, straight design, attaches to right of dish machine operator, 10‐1/2"H backsplash, 3" rolled front & side rims, stainless steel legs, with crossrails, 47"W x 30"D x 34"H, 16/304 stainless steel (Special Value NET Pricing)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Hobart CL44 Advansys™ Conveyor Type Commercial Dishwasher as listed above or equal commodities which meet all the following salient characteristics

The Department of Veterans Affairs (VA) is seeking vendors who can provide Hobart CL44 Advansys™ Conveyor Type Commercial Dishwasher or equal as listed above which meet all the following salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics.

Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero

CLIN’s 0001 and 0002 apply to SCs 1-5, 7-12, CLIN 0001AA, 0002AA, apply to SC 6.

CLIN 0001AH and 0002AJ apply to SC4, 0002AH-AI apply to SC 3, 0001AB-AG and 0002AD-AF apply to SC 11:

SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION

SC 1 Sanitization: Must achieve minimum 150̊ F-wash temperature and 180̊ F final rinse.

Option to choose clean load from left or right.

Literature Review

SC 2 Durability: Commercial, stainless-steel construction for all primary structural components and panels

Literature Review

SC 3 Energy Efficiency: Energy Star Certified.

Machine shall include automatic energy-saving mode to reduce energy consumption when idle Machine shall include automatic energy-saving mode to reduce energy consumption when idle” and “Machine shall include drain-water tempering kit installed.

Drain water tempering kit feature included.

Literature Review

SC 4 Safety Features: Shall include guards on moving parts accessible to staff, door or access interlocks where applicable, emergency stop button accessible to operator, and automatic shut-off on conveyor jam or door open. To include but not limited to a table limit switch.

Literature Review

SC 5 Ease of Maintenance: Design allows for easy access to internal components for regular maintenance and cleaning, ensuring long-term reliability and performance.

Automatic delime function for machine and booster. Ensures endurance by having soil removal features.

Literature Review

SC 6 Warranty: at least 1-year parts and labor warranty

Literature Review

SC 7 Must meet NSF rated Pot and Pan cycle

Literature Review

SC 8 Minimum Processing Capacity:

Must process at least 202 racks per hour

Literature Review

SC 9 Built-in Booster Heater: Must include integral booster heater with minimum 70°F rise capability to ensure proper rinse temperature of 180 F

Literature Review

SC10 Minimum Chamber Opening Height:

Must accommodate 18” x 26” sheet pans

SC 11 Conveyor type machine with nominal 44-inch chamber length suitable for continuous operation. Must provide vented and ventless models for both electric and steam. Electric models must include all configurations for VA facilities.

Literature Review

SC 12 User interface shall include exterior digital controls with status and basic diagnostics (e.g., error codes or alerts) visible at user operator position.

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. DUNS number/ CAGE Code/ SAM UIE

4. Business Size

5. Manufacturer or Distributor

a. If distributor provide full name, business size and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

10. Can installation be standardized and pre-priced in tiers under firm-fixed CLINs?

11. If not, is a site visit required before confirming final configuration and price?

12. In your experience, do utility and infrastructure variables typically result in scope or pricing adjustments?

13. Can this equipment realistically be standardized for catalog ordering, or is it more project-based in nature?

14. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.

Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.