S02 - Solicitation Attachment -u1.pdf

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part

12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C24226Q0963 is issued as a request for quotation (RFQ) for Portable Two-Way Radios and Accessories. This acquisition is for Unrestricted. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01, effective date of 03/13/2026.

This solicitation is set-aside for: Unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334220, with a small business size standard of 1250 Employees.

The FSC/PSC is 5810.

All interested parties shall provide quotations for the following:

Statement of Work

Background: The Hudson Valley Montrose Campus HCS Police Department currently utilizes Motorola APX 8000 All Band Portable Radios Model 2.5. These radios are essential for maintaining integrated communications with all local mutual aid partners—federal, county, state, town, village, and private entities—as technology and frequency assignments have evolved.

A. Scope of Work: The Montrose Police Department seeks to purchase fifty-two (52) brand-name Motorola APX 8000

All Band Portable Model 2.5 radios and accessories. The contractor shall provide these items, including the additional functionalities outlined below:

Products (including software, licenses)

Item #

Description/Part Number*

Qty

H91TGD9PW6 N APX 8000 ALL BAND PORTABLE MODEL 2.5. 52

Q806 ASTRO DIGITAL CAI OPERATION 52

Q361 P25 9600 BAUD TRUNKING. 52

Q667 ADP ONLY (NON-P25 CAP COMPLIANT) (US ONLY) 52

QA02006 ENH: APX8000XE RUGGED RADIO 52

QA00580 TDMA OPERATION 52

QA05100 EHN: STD 1 YR WARRANTY APPLIES 52

H38 SMARTZONE OPERATION 52

PMNN4504 BATT IMPRES 2 LIION UL2054 DIV2 R IP68 3400T. 20

PMLN6129A EARPIECE, 2-WIRE, WITH MIC & PTT, GCAI. 10

PMMN4136B PORTABLE RSM XVP750, IP68, WITHOUT KNOB. 52

PMLN5409A 3" REPLACEMENT SWIVEL BELT LOOP. 52

NNTN8844B CHARGER, DESKTOP MULTI UNIT 6 W/DISPL, IMPRES 2 US. 9

➢ QTY 52: APX 8000 ALL BAND PORTABLE MODEL 2.5 Radios

• ASTRO DIGITAL CAI OPERATION, QTY 52

• P25 9600 BAUD TRUNKING, QTY 52

• ADP ONLY (NON-P25 CAP COMPLIANT) (US ONLY)

• APX8000XE RUGGED RADIO, QTY 52

• TDMA OPERATION. QTY 52

• SMARTZONE OPERATION, QTY 52

http://www.acquisition.gov/

• BATT IMPRES 2 LIION UL2054 DIV2 R IP68 3400T, QTY 20

➢ QTY 10: EARPIECE, 2-WIRE, WITH MIC & PTT, GCAI.

➢ QTY 52: PORTABLE RSM XVP750, IP68, WITHOUT KNOB.

➢ QTY 52: 3" REPLACEMENT SWIVEL BELT LOOP

➢ QTY 9: CHARGER, DESKTOP MULTI UNIT 6 W/DISPL, IMPRES 2 US

➢ Device Programming and code plug development will be needed

➢ The Government will not provide the system key, fleet map, or existing code plug for the Montrose Police

Department's P25 SmartZone fleet; these must be supplied by the vendor.

Specifications for radios are below:

RF BANDS:

700/800 MHz, VHF, UHF Range 1 & 2

OPERATION MODES:

9600 Baud Digital APCO P25 Phase 1 FDMA and Phase 2 TDMA Trunking

3600 Baud SmartNet®, SmartZone®, SmartZone, Omni link Trunking

Digital APCO 25, Conventional, Analog MDC 1200, Quick Call II System Configurations

Narrow and wide bandwidth digital receiver

(6.25 kHz equivalent/25/20/12.5 KHz)

Mission Critical Wireless Bluetooth*

ASTRO 25 Integrated Voice & Data

Integrated GPS/GLONASS for outdoor location tracking

Software Key

Text-Messaging

Voice Announcements

ISSI 8000 Roaming

Radio Profiles, Dynamic Zone

Intelligent Lighting

Single-key ADP Encryption

IP68 submersion (2 meters, 2 hours)

IMPRES 2 Battery

ADAPTIVE AUDIO ENGINE:

3 Watt Speaker with Adaptive Equalization

Adaptive Dual-sided Operation

Adaptive Noise Suppression Intensity

Adaptive Gain Control

Adaptive Wind porting

PROGRAMMING:

Utilizes Windows 7 & 8 Customer Programming Software (CPS) with Radio Management

Wi-Fi® 802.11 b/g/n

RFID Volume Knob

Multi-key for 128 keys and multi-algorithm

Programming Over Project 25 (OTAP)

Over the Air Rekey (OTAR)

Digital Tone Signaling

P25 Authentication

Man Down Sensor

IP68 (2m/4hr), Mil Std 512.X Delta - T

LEX L10 Collaboration

B. Period of Performance Contractor shall deliver within 60 days of award

C. Place of Delivery VA Hudson Valley HCS – Montrose Bldg. 17, Warehouse 2094 Albany Post Rd Montrose, NY 10548

The full text of FAR provisions or clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR OVERHAUL)

The following solicitation provisions and clause apply to this acquisition:

FAR 12.205 Solicitation Provisions and Contract Clauses.

The following provisions are included:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

52.204-7 System for Award Management—Registration

52.204-90 Offeror Identification

52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

52.209-12 Certification Regarding Tax Matters

52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification

52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

52.223-4 Recovered Material Certification

52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representation and Certifications

52.226-3 Disaster or Emergency Area Representation

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

52.240-90 Security Prohibitions and Exclusions Representations and Certifications http://www.va.gov/oal/library/vaar/index.asp https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2

FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023) (DEVIATION

OCT 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered:

A comparative evaluation based on price and other factors will be conducted, evaluation factors other than price when combined are significantly more important than price. The Government reserves the right to consider a quotation other than lowest price. The Government reserves the right to select quotations that provides benefits to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. The following factors will be used to evaluate offers:

(1) Technical capability of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Period of Performance with Delivery: Quotations will be evaluated to the extent they can reasonably meet the Government's needs with respect to full project completion from date of award.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors.

As prescribed in 22.2203, insert the following clause:

Addressing DEI Discrimination by Federal Contractors (Deviation DATE)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

(DEVIATION OCT 2025).

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

FAR 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

FAR 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025)

FAR 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015)

(DEVIATION NOV 2025)

FAR 52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)

FAR 52.219-28 Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025)

FAR 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025).

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MARCH 2026) (DEVIATION

NOV 2025)

FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010)

(DEVIATION NOV 2025)

https://sam.gov/

FAR 52.222-50 Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

FAR 52.229-3 Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025)

FAR 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

FAR 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

FAR 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025)

(DEVIATION APR 2026)

VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71 Rejected Goods (OCT 2018)

VAAR 852.247-73 Packing for Domestic Shipment (OCT 2018)

All quoters shall submit the following:

- One (1) quote in PDF format

All quotes shall be sent to the Contracting Officer at Wilmen.Joa@va.gov

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 22nd, 2026, at 11:00 AM EST at email:

Wilmen.Joa@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below not later than September 21st, 2026, at 11:00 AM EST.

Point of Contact:

Wilmen Joa Contracting Officer Network Contracting Office (NCO2) Wilmen.Joa@va.gov mailto:Wilmen.Joa@va.gov