S02 - Solicitation - 36C77623R0051 - CWM EHRM.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 75

36C77623R0051

X

06-20-2023

631-21-700

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Kelly Han 713-791-1414

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

The contractor shall provide all tools, equipment, materials, labor, supervision, personnel, and shall do all things necessary that will result in the completion of the EHRM Infrastructure Upgrades construction project, in accordance with the attached Specifications and Drawings.

This project is located at the:

Edward P. Boland VA Medical Center 421 N Main Street Leeds, MA 01053

VAAR Magnitude of Construction: $20,000,000 to $50,000,000

10 (TEN) 1,155

X X 52.211-10

X 10 (TEN)

0 (ZERO) 13:00 EDT

07-25-2023

X

90 (NINETY)

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

1.4 TAXES:

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

1.5 AVAILABILITY OF SOLICITATION DOCUMENTS

1.6 REQUEST FOR PROPOSAL:

1.7 SDVOSB SET-ASIDE

1.8 PRE-PROPOSAL SITE VISIT:

1.9 TECHNICAL QUESTIONS:

1.10 AMENDMENTS

1.11 PREPARATION OF PROPOSALS

1.12 PROPOSAL REQUIREMENTS

1.13 DETERMINATION OF RESPONSIBILITY

1.14 VETS 4212

1.15 SYSTEM FOR AWARD MANAGEMENT (SAM)

1.16 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

1.17 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

1.18 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

1.19 52.216-1 TYPE OF CONTRACT (APR 1984)

1.20 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

1.21 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

1.22 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

1.23 52.228-1 BID GUARANTEE (SEP 1996)

1.24 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

1.25 52.233-2 SERVICE OF PROTEST (SEP 2006)

1.26 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

1.27 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

1.28 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

1.29 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

1.30 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

1.31 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) .. 29

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.5 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.3 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.4 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.5 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.6 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (DEC 2022)

4.7 52.228-11 INDIVIDUAL SURETY—PLEDGE OF ASSETS (FEB 2021)(DEVIATION

APR 2020)

4.8 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN

2020)(DEVIATION APR 2020)

4.9 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.14 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.15 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.16 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.17 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.18 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.19 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 68

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.22 MANDATORY WRITTEN DISCLOSURES

4.23 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.24 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.25 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

4.26 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.27 LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB _________ ________________

ITEM I, BASE BID: Work includes general construction, alterations, site work, mechanical work, electrical work, necessary removal of existing construction and certain other items.

The EHRM Infrastructure Upgrades project at the Edward P. Boland VA Medical Center will require the Contractor to completely prepare the Edward P. Boland VAMC buildings for operations, including demolition and removal of existing structures, and furnish labor and materials and perform additions and interior renovation work for the EHRM Infrastructure Upgrade. The Contractor will be responsible for all facets of construction management and construction work and the management of subcontractors to facilitate a construction project to upgrade the facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure Requirements. Project Building locations for work include but not limited to Buildings 1, 1EA, 1WA, 1C, 2, 3, 4, 4A, 5, 6, 6A, 7, 7A, 8, 8A, 9, 11, 12, 12A, 13, 14, 16, 20, 22, 25, 26, 28, 29 Pump House, 60, 65

NOTICE

1. Line Item 0001 (Base) contains all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Base). Failure to do so may render their offeror as unacceptable.

3. Award will be made on Grand Total (Line Item 0001- Base).

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in

Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $8,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

http://www.gsa.gov/portal/forms/type/TOP http://www.gsa.gov/portal/forms/type/TOP

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

1.5 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

1.6 REQUEST FOR PROPOSAL:

This is a Request for Proposal (RFP) in accordance with FAR Part 15. Award will be made to the offeror whose proposal represents the “best value” to the Government Utilizing the Lowest Price Technically Acceptable (LPTA) method of evaluation. Evaluation Factors include Factor 1

- Technical Approach (Technical), Factor 2 - Project Challenges/Phasing & Schedule (Technical), Factor 3 - Construction Experience (Technical) Factor 4 – Key Personnel (Technical) and Factor - 5 Price. To receive consideration for award, a rating of ACCEPTABLE must be achieved for all technical criteria (Factor 1 through 4). A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

All proposals shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of the proposals.

Evaluations will be based on the following evaluation factors:

1. Technical Approach (Technical)

2. Project Challenges / Phasing and Schedule (Technical)

3. Construction Experience (Technical)

4. Key Personnel (Technical)

3. Price

1.7 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered.

All SDVOSBs must be listed as “verified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Offerors must be verified and visible in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at TIME OF SUBMISSION OF PROPOSALS AND TIME OF AWARD. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

1.8 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. This will be the only opportunity for potential offerors to visit the site. All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this site visit.

https://sam.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fveterans.certify.sba.gov%2F&data=05%7C01%7C%7C8e7e79ec26e24b76315a08dafed3d7c1%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638102483047735633%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=A6miKyttg2IAFGmDSciek4gm%2FPoHYc%2F0Uqk6dvC9Wlg%3D&reserved=0

NOTE: Although not required, it is highly recommended that those who attend the pre-proposal site visit for this project, review the drawings ahead of time. Due to the continued care of our veterans, there may be areas that cannot be accessed during the pre-proposal site visit. Any questions regarding these areas can be addressed during the technical question period of the solicitation.

See FAR 52.236-27 of this solicitation for further information.

1.9 TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Kelly Han and Michael Mullen. Questions shall be submitted only via e-mail to: kelly.han@va.gov and michael.mullen6@va.gov . The subject line must read: CWM EHRM Infrastructure Upgrades - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT- OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS WEDNESDAY, JULY 5 at 1:00 PM

ET.

1.10 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

1.11 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

1.12 PROPOSAL REQUIREMENTS

A. General:

1. Proposal Submission: Offerors shall submit their proposals via email to kelly.han@va.gov and michael.mullen6@va.gov. Proposals shall be based on solicitation document issued for RFP number 36C77623R0051. Proposals will be in the format stipulated in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

1. Technical, Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three

(3) Volumes: Volume I Technical, Volume II Price and Volume III Administrative.

In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I.

Offeror shall separate Volumes I, II and III. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The volumes shall be submitted in electronic format as searchable PDF documents.

The proposal, in its entirety, shall not exceed three (3) emails (one email for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

mailto:kelly.han@va.gov mailto:michael.mullen6@va.gov

2. Volume I Technical: Offerors shall format the Volume I Technical proposal as listed below. The specific evaluation criteria and methodology for Volume I is contained in Sections C and Section E.

a. The offer, including title page, detailed table of contents, preface shall be submitted in one (1) PDF document for Volume I Technical and shall not exceed a total of TWENTY-FIVE (25) pages (title page, table of contents and preface are excluded from the page limits) in Microsoft Times New Roman 12 font. The Offeror shall not include any price or price related material in the Volume I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. Note, submission of the project schedule only, can be submitted by utilizing larger paper (11 X 17 inch). All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. Note, this does not apply for the submission of the project schedule. The background color of each page of the submission shall be white or ivory stock only and each page shall count as one (1) page.

Excess pages will not be evaluated. Text lines will be single-spaced, and proposals shall be submitted using Times New Roman, with font no smaller than 12 point with normal proportional spacing. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Times New Roman are permissible in the presentation of graphic material only.

c. The Offeror’s responses shall clearly address each evaluation factor listed in this solicitation. Failure to submit in the format required and clearly address those factors may result in this offer being rated unacceptable.

3. Volume II Price: Offerors shall format the Volume II Price proposal as listed below. The specific evaluation criteria and methodology for Volume II is contained in Sections D and E.

a. Volume II Price shall not exceed a total of TWENTY-FIVE (25) pages in Times New Roman size 12 font.

b. Offerors shall complete the Price Schedule in part A of this solicitation.

c. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided.

Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

d. In addition to the Price Schedule, offerors shall submit a complete breakdown of the Division Pricing for Line Item (0001).

Bid Guarantee: The Offeror shall furnish a bid guarantee as stipulated in the solicitation (see FAR 52.228-1). Pricing shall be Firm Fixed Price.

The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated.

Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

4. Volume III Administrative Information: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal

a. Representations & Certifications:

As the provision at FAR 52.204-7 is included in the solicitation, FAR 52.204-8 (d) applies and the fill-in for FAR 52.204-8 (b)(2) does not need to be completed. The offeror is required to complete the annual representations and certifications electronically at https://www.sam.gov.

b. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

Offeror shall provide their response to FAR 52.204-24 (d) Representation.

c. Information Regarding Responsibility Matters:

Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Violation of Arms Controls Treaties or Agreements:

Offeror shall provide their response to FAR 52.209-13 (b) Violation of Arms Controls Treaties or Agreements.

e. Tax on Certain Foreign Procurements – Notice and Representation:

The offeror shall provide their response to FAR 52.229-11 (d).

f. Post Award Small Business Program Representations:

Offeror shall provide their response to FAR 52.219-28 (h), if applicable.

g. Limitations on Subcontracting:

The offeror shall complete and sign the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction required in VAAR 852.219-75 and return it with their proposal submission is attached as a separate document (ATTACHMENT 25 - Limitations on Subcontracting). The completed and signed form will become part of the official award documentation.

h. Experience Modification Rate:

The Offeror shall include the Safety of Environmental Violations and Experience Modification Rating (EMR) Information, including filling out the attached document ATTACHMENT 24 - Contractor Safety and Environmental Record Evaluation Form.

(1) Provide offeror’s information pertaining to their past Safety and Environmental record. The information must contain a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, https://www.sam.gov/ and/or willful OSHA violations, along with a detailed description of those violations.

(2) Provide offeror’s information regarding their current EMR. This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

(3) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

(4) If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

(5) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

(6) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

(7) Failure to provide the above EMR documentation, may result in a determination that an Offerors proposal is unacceptable.

C. Technical Proposal Requirements: The proposal shall address the following submission requirements for Factor 1 - Technical Approach (Technical), Factor 2 - Project Challenges/Phasing & Schedule (Technical), Factor 3 - Construction Experience (Technical) and Factor 4 – Key Personnel (Technical).

1. Factor 1, Technical Approach (Technical):

The offeror shall provide a detailed technical approach (thought process) to accomplishing the construction of the Electronic Healthcare Record Management (EHRM) project. The narrative at a minimum shall include the following elements:

• How the contractor intends to prepare the site.

• How the contractor will handle phasing and complete the project within the specified amount of time.

• Detail how the contractor will remodel portions of the existing hospital and construct the new Data Center and Telecommunications Rooms.

• Explain how the underground fiber installation will be phased, managed and completed.

• Explain how the project is to be managed and safety methods used.

• Alternate course(s) of action in the event items become non-conforming, whether it be material or time.

• How the work in the New Telecommunications Room spaces will take place without disrupting Network Connectivity.

• Ensure Network security measures are in place while actively working on a Telecommunications Room space.

2. Factor 2, Project Challenges / Phasing & Schedule (Technical):

Offerors must clearly demonstrate their understanding of the challenges that are involved with this project and how to properly phase the project. Simply restating the requirements (copying and pasting from the solicitation) is not considered to be a demonstration of complete understanding of the challenges and phasing requirements. Rather, Offerors must show that they have analyzed the requirements and demonstrate the extent to which they understand the requirements across the body of the proposal. Prepare and submit a practicable construction schedule showing all necessary work elements to complete the project identified under this solicitation. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule must address the following elements at a minimum:

• Order of work elements to include project phasing, submittals, mobilization, excavation, construction/remodeling, punch list, de-mobilization.

• Number of days for each work element.

• Identification of long lead time materials.

• Identification of separate work elements.

• Identification of significant impacts due to winter work conditions.

• Current bottlenecks due to the impacts of Covid and shipping/material availability delays.

• The software platform and management plan for A/E and VA’s review and approval of requests for information (RFI), submittals and other pertinent documents.

• Interruption of VA facilities utilities, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The performance period will start at the issuance of the notice to proceed (NTP). For scheduling purposes, assume the NTP will be issued thirty (30) calendar days after the award date. (Note that there is no guarantee the NTP will be issued within this timeframe.) The schedule submitted with the offer should not be construed as the agreed upon schedule per FAR 52.236-15, the contractor shall, within ten (10) days after receiving the NTP, submit a revised schedule which will supersede the proposed schedule. The revised schedule must meet the requirements of Specification Section 01 32 16.15 and will be subject to VA approval and must show the project being accomplished within the timeframe specified on the SF 1442.

3. Factor 3, Construction Experience (Technical):

Clearly demonstrate prior experience with large exterior site construction.

Submit at least three (3) construction projects that best demonstrates experience on relevant projects which are similar in scope to the size and complexity to the RFP’s scope. Projects submitted shall be completed within the past seven (7) years of the date of issuance of this RFP. Acceptable relevant experience shall include:

• A build out of a Telecommunication Room including all electrical, mechanical, and telecommunications components – can be in a renovated or new build but entire fit out needs to be included.

• An underground fiber duct bank that connects a minimum of 3 buildings

• A Build Out / fit out of a Data Center in accordance with EHRM guidelines

(private industry experience is fine as long as it is equal to or greater than the EHRM requirements).

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project;

rather Offerors shall submit the work performed under a task order as a project. Offeror’s submission shall include at a minimum:

• Project Title, Description, and Location (Physical Address)

• Provide a description of the scope of work, to include the work performed by the prime contractor.

• Demonstrate construction experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors.

• Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, provide a narrative as to why they differ with an explanation of steps you took to get the project on track. Explain the steps the contractor took to successfully complete the project on time and with minimal impact.

4. Factor 4, Key Personnel (Technical):

Anyone proposed is expected to perform on this project, and if unable would need approval of CO for replacement. The Offeror shall provide a resume for each of the following key personnel members of your intended team to include the following:

a. Project Manager

i. Capacity: Not less than 50% time for this project – provide table of current projects and completion dates to show capacity.

ii. Experience: 10 years construction, with 5 years as a commercial construction project management experience with similar size and scope projects.

b. Superintendent (100% onsite)

i. Experience: 10 years overall commercial construction experience, with minimum 5 years superintendent level management experience similar size and scope. c. QC Manager (100% on–site) i. Experience:

Min. 10 years overall construction experience, Minimum 5 years management experience similar size and scope.

ii. RCDD Certified.

iii. Construction Quality Management Training Certificate. This would be a certificate usually from US Army Corps of Engineers or Naval Facilities Engineering Command.

c. QC Manager (100% on–site)

i. Minimum 5 years management experience similar size and scope.

ii. RCDD Certified. This would be a certificate.

d. MEP Coordinator (100% on–site)

i. Experience: Min. 10 years overall construction experience, with minimum 5 years management experience similar size and scope.

ii. Master Electrician OR Electrical Engineer from an ABET Accredited University with a PE or 10 years’ experience working in discipline.

These would be degree/license and resume.

e. Safety Manager

i. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and must meet requirements in 01 35 26 specification and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16

ii. The SSHO shall be a separate qualified individual from the Prime Contractor’s CQC System Manager and MEP Coordinator but, may be assigned as an additional duty to the Superintendent.

f. Communications Project Manager (Onsite while all Telecommunications work is occurring)

i. Experience: 10 years construction, with 5 years as a commercial construction project management experience with similar size and scope projects.

ii. RCDD Certified.

D. Price Proposal Requirements

a. The Offeror shall submit their price in accordance with the instructions in the solicitation and the evaluation methodology cited below. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation Offer and Award (Construction, Alteration, or Repair) and the

Pricing Schedule located on PAGE 6 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation.

b. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for Line Item (0001). The Division Pricing will be used to determine price reasonableness. The Government also reserves the right to use this Division Pricing breakdown as part of discussions during the competitive range, if they are required.

c. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which will render the offer unacceptable.

E. Evaluation Methodology:

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. Specifically, the Government may first evaluate the total proposed price of all Offerors. Thereafter, the Government will evaluate the technical proposal of the lowest priced Offeror only. If the lowest priced Offeror’s technical proposal is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors’ technical proposals, provided the price is determined to be fair and reasonable.

If the lowest priced Offeror’s technical proposal is determined to be rated as Unacceptable, then the Government may evaluate the next lowest priced technical proposal, and so forth and so on, until the Government reaches the lowest priced technical proposal that is determined to be rated as acceptable, with fair and reasonable pricing. However, the Government reserves the right, in its sole discretion, to evaluate all Offerors’ technical proposals should it desire to conduct discussions, or otherwise determine it to be in the Government’s best interest.

To received consideration for award, a rating of ACCEPTABLE must be achieved for Factor 1 - Technical Approach (Technical), Factor 2 - Project Challenges/Phasing & Schedule (Technical), Factor 3 - Construction Experience (Technical) and Factor 4 – Key Personnel (Technical).

ACCEPTABLE is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation.

UNACCEPTABLE is defined as the Offeror failed to demonstrate the ability to meet all of the Government’s minimum requirements as identified in the solicitation.

Factor 1 Technical Approach (Technical):

Acceptability is determined when the offeror has demonstrated the ability to prepare, remodel, construct, and complete the construction project within the required amount of time.

Acceptability is determined when the offeror demonstrates a feasible and executable approach to meeting all elements of the Government’s minimum requirements while successfully maintaining security measures and avoiding disruption to Network Connectivity in the Telecommunication Room spaces. The government minimum requirements are:

• How the contractor intends to prepare the site.

• How the contractor will handle phasing and complete the project within the specified amount of time.

• Detail how the contractor will remodel portions of the existing hospital and construct the new Data Center and Telecommunication Rooms.

• Explain how the underground fiber installation will be phased, managed and completed.

• Explain how the project is to be managed and safety methods used.

• Alternate course(s) of action in the event items become non-conforming, whether it be material or time.

• How the work in the New Telecommunications Room spaces will take place without disrupting Network Connectivity.

• Ensure Network security measures are in place while actively working on a Telecommunications Room space.

Factor 2 Project Challenges / Phasing & Schedule (Technical):

Acceptability is determined when the offeror identifies their understanding of the challenges involved in the project and provides a feasible and executable phasing plan.

Acceptability is determined when the offeror demonstrates an understanding of the construction requirements by providing a realistic schedule addressing all elements of the following of governments minimum schedule requirements as follows.

• Order of work elements to include project phasing, submittals, mobilization, excavation, construction/remodeling, punch list, de-mobilization.

• Number of days for each work element.

• Identification of long lead time materials.

• Identification of separate work elements.

• Identification of significant impacts due to winter work conditions.

• Current bottlenecks due to the impacts of Covid and shipping/material availability delays.

• The software platform and management plan for A/E and VA’s review and approval of requests for information (RFI), submittals and other pertinent documents.

• Interruption of VA facilities utilities, rough-in drawings, project phasing and any other specification requirements.

Factor 3 Construction Experience (Technical):

Acceptability is determined when the offeror clearly addresses the minimum criteria for relevant prior construction experience.

Minimum criteria for relevant construction experience include:

• Not less than three completed example projects in the past seven years that demonstrate:

• A build out of a Telecommunication Room including all electrical, mechanical, and telecommunications components – can be in a renovated or new build but entire fit out needs to be included.

• An underground fiber duct bank that connects a minimum of 3 buildings.

• A Build Out / fit out of a Data Center in accordance with EHRM guidelines

(private industry experience is fine as long as it is equal to or greater than the EHRM requirements).

Factor 4 Key Personnel (Technical):

Acceptability is determined when the offeror clearly provides resumes with applicable certificates with

Government’s minimum criteria for each position.

Minimum criteria for the following positions are as follows:

a. Project Manager

i. Capacity: Not less than 50% time for this project – provide table of current projects and completion dates to show capacity.

ii. Experience: 10 years construction, with 5 years as a commercial construction project management experience with similar size and scope projects.

b. Superintendent (100% onsite)

i. Experience: 10 years overall commercial construction experience, with minimum 5 years superintendent level management experience similar size and scope. c. QC Manager (100% on–site) i. Experience: Min. 10 years overall construction experience, Minimum 5 years management experience similar size and scope.

ii. RCDD Certified.

iii. Construction Quality Management Training Certificate. This would be a certificate usually from US Army Corps of Engineers or Naval Facilities Engineering Command.

c. QC Manager (100% on–site)

i. Minimum 5 years management experience similar size and scope.

ii. RCDD Certified. This would be a certificate.

d. MEP Coordinator (100% on–site)

i. Experience: Min. 10 years overall construction experience, with minimum 5 years management experience similar size and scope.

ii. Master Electrician OR Electrical Engineer from an ABET Accredited University with a PE or 10 years’ experience working in discipline.

These would be degree/license and resume.

e. Safety Manager

i. The designated Prime Contractor SSHO must meet the requirements of all applicable OSHA standards and must meet requirements in 01 35 26 specification and be capable (through training, experience, and qualifications) of ensuring that the requirements of 29 CFR 1926.16

ii. The SSHO shall be a separate qualified individual from the Prime Contractor’s CQC System Manager and MEP Coordinator but, may be assigned as an additional duty to the Superintendent.

f. Communications Project Manager (Onsite while all Telecommunications work is occurring)

i. Experience: 10 years construction, with 5 years as a commercial construction project management experience with similar size and scope projects.

ii. RCDD Certified

Factor 5 Price: The total evaluated price will be determined by the Offeror's price for Line Item (0001). The Offeror who provides the lowest price will be determined to be the lowest priced Offeror. The lowest priced offer must be determined to represent fair and reasonable pricing

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range, if a competitive range is determined to be in the interest of the VA.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

1.13 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent successful offeror prior to award of the project. The above information, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. NOTE: Any information received by the Government that would be cause for a negative Determination of Responsibility may make the offeror ineligible for award.

1.14 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

1.15 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/ and enter all mandatory information into the http://www.dol.gov/vets/vets4212.htm system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements (see FAR 52.204-7).

1.16 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438- 1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

1.17 BACKGROUND INVESTIGATIONS AND SPECIAL…