S02 Solicitation 36C26024Q0265_1.docx

36C26024Q0265

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

668-24-4-5057-0010

09-15-2024 Craig Brown 360-816-2784 09-23-2024 9am

PDT

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

541380 $19 Million

NET 30

N/A

Department of Veterans Affairs Spokane VAMC

Spokane WA 99205 36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page The Spokane VA Medical Center has a requirement for Legionella Water Testing and Services.

Period of Performance - Base Period: 09/27/24 - 09/26/25 Option Period One (1) 09/27/25 - 09/26/26 Option Period Two (2) 09/27/26 - 09/26/27 Option Period Three (3) 09/27/27 - 09/26/28 Option Period Four (4) 09/27/28 - 09/26/29

Offerors shall thoroughly review the Evaluation Factors.

See Section E3

Offerors, please review all clauses/provisions and complete any required certifications.

VA POC: Craig Brown at craig.brown7@va.gov

See CONTINUATION Page 668-3640162-5057-855100-2580 010055590

Brian Millington Contracting Officer

Table of Contents

B.2 STAEMENT OF WORK ……………………………………………………………..…….4

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/ ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

Legionella Water Surveillance Testing General Information:

The contractor shall provide all personnel, supervision, equipment, supplies, materials, facilities, transportation and resources necessary to collect water samples, pack, and ship samples to an authorized CDC Elite certified Lab to perform Legionella Water Surveillance Testing in accordance with all State, Federal, Local and OSHA Regulations for the Pathology & Laboratory Medicine Service, VA Spokane Health Care System, 4815 North Assembly Street, Spokane WA. 99205. This is a firm-fixed price contract. The period of performance consists of a Base Year and Four Option Years. (Dates may be adjusted at time of award)

1. Contractor Qualifications:

The Laboratory qualifications as follows: must meet CDC Elite certifications, at least, the minimal requirements for nationally certified competency of microbial testing of potable and non-potable water sources in a hospital environment. The laboratory must be able to identify Legionella pneumophila and serotypes by standard microbiology methods. The laboratory testing staff should have experience in microbial testing of potable water and are proficient at performing the culture of Legionella species from environmental samples. (NOTE: Rapid testing methods, such as polymerase chain reaction (PCR) and direct fluorescent antibody (DFA), are not recommended for the detection of Legionella in environmental water samples) The contractor must subscribe to and pass proficiency testing that assesses the laboratory’s ability to identify Legionella pneumophila. It is highly desirable that the laboratory be accredited or certified in environmental testing (i.e. A2LA, NELAP accreditation).

2. Scope of Work:

As mandated by VHA Directive 1061, Building 1- Surveillance of Legionella, the contractor shall collect and analyze 20 routine water samples per quarter from distal points 10 Hot/ 10 cold water samples from 20 outlets (faucets, showers etc..), specific sampling points locations to be identified by the facility COR; samples should be collected as per Lab instructions. At least two of the 20 samples must be from a pure hot water source (i.e., no mixing valve present), if such water outlets are available. At least two of the 20 samples must be from an ice machine or other pure cold-water source. Water samples will be taken at first “draw” to catch the water that comes out immediately from the outlet and will be at least 250 ml. 20 routine samples per quarter, total 80 samples per year.

Building 12- Surveillance of Legionella, the contractor shall collect and analyze 20 routine water samples per quarter from distal points 10 Hot/ 10 cold water samples from 20 outlets (faucets, showers etc..), specific sampling points locations to be identified by the facility COR; samples should be collected as per Lab instructions. At least two of the 20 samples must be from a pure hot water source (i.e., no mixing valve present), if such water outlets are available. At least two of the 20 samples must be from an ice machine or other pure cold-water source Water samples will be taken at first “draw” to catch the water that comes out immediately from the outlet and will be at least 250 ml. 20 routine samples per quarter, total 80 samples per year.

Building 2 Chiller/ Cooling Towers- Surveillance of Legionella, the contractor shall collect and analyze 1 routine water samples per quarter per tower total of three (3) chill water towers; Samples shall be collected and sent to the reference laboratory during the months of April, July, and October, of each year, samples shall be collected as per Lab instructions. 3 cooling Towers, one sample per quarter times three towers. 3 samples per quarter, total of 9 samples per year. Chiller- the contractor shall collect and analyze 2 routine water samples per quarter from the chiller supply and return main header total of three (8) chill water samples per year; Samples shall be collected and sent to the reference laboratory during the months of April, July, and October, of each year, samples shall be collected as per Lab instructions.

Non-routine sampling (outside of the routine quarterly sampling) may be conducted as needed. The contractor will provide a fixed price for 50 non-routine additional samples and analysis. The cost of this sampling will be added to the overall price of the contract. Contractor shall schedule and respond to resampling request within 07 business days of being notified. of the need to resample. 50 non-routine samples per year.

The contractor shall collect water samples leading to patient care areas and test them for the presence of the Legionella pneumophila bacteria, temperature, residual biocides and pH. Temperature, residual biocide and pH, this will be performed by the contractor and documented on the provided Quarterly Environmental Water Testing Log Sheet (Attached).

Legionella surveillance testing shall be performed by the contracted CDC Elite certified Lab as previously referenced.

Samples shall be collected and sent to the reference reference laboratory during the months of July, October, January, and April of each year (90 days +/- 5days from this quarter sampling or retest in areas that tested positive as deemed necessary by the VA Spokane.

a. Testing methods will be able to identify Legionella pneumophila and any serotypes, residual biocides and be assessed thru proficiency testing demonstrating the laboratory’s ability to identify Legionella pneumophila, and assess residual biocides.

b. The testing laboratory shall complete testing within 14 days and send a report to the Maintenance Supervisor by email within 2 days of test completion. Positive results will be emailed as soon as obtained/verified. A regularly mailed report will follow within 4 days of all test’s completion.

c. Maintenance and Operations Foreman: emilio.carrillo@va.gov

3. Place of Performance: Water Sample shall be collected, pack, and ship at VAMC Spokane, 4815 N. Assembly Street, Spokane, Washington Laboratory testing shall be performed at a CDC Elite certified Lab facility.

4. Period of Performance:

Note: Samples shall be collected and sent to the reference laboratory during the months of July, October, January, and April of each year (90 days +/- 5days from this quarter sampling or retest in areas that tested positive as deemed necessary by the VA Spokane.

5. Hours of Operation:

The normal hours of operation are from 8:00AM to 4:30PM, Monday – Friday, excluding Federal holidays. Holidays observed are: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day specifically declared to be a holiday by the President of the United States.

6. Deliverables:

a. Supplies and methodology to be used: Contractor collects samples in accordance with the referenced lab instruction, Sound Microbiology Laboratory.

b. Follow Lab’s packing and shipping guidance for all samples collected.

c. Reports to be submitted via email as stated and mailed to Engineering Service (138) VAMC Spokane, 4815 North Assembly Street, Spokane WA. 99205.

d. Positive results will be emailed as soon as obtained/verified.

e. Completed Quarterly routine and nonroutine Environmental Water Testing Log, includes documented, Water temperature, biocide residual, and PH levels for each sample.

Provide all sample analysis reports via e-mail to COR and Health Care System Point of Contact. Notification of any positive sampling results will be made within two working days of making this determination. Analytical reports shall include a signed copy of the chain of custody, identification of sampling locations and conditions, including the specific outlet temperature of water at the time the sample was collected, pH, biocide residual levels, method detection limits, and a description of test methodology. The final report submitted to the COR and Health Care system Point of Contact shall be in Excel Spreadsheet format and must include:

7. Quality Assurance Surveillance Plan (QASP):

The QASP will be used by the Government to monitor and evaluate the Contractor’s performance. Performance will be recorded by the Contracting Officer’s Representative (COR) or designated representative and when an observation indicates defective performance, the COR will request the Contract or designated representative to initial the observation.

8. Contractor Personnel Badges and Parking

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badges (s) to the COR or designee at the end of each sampling period.

3. The contractor shall be required to comply with all security policies / requirements of the Mann Grandstaff VA Health Care System. All security policies / requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

Sterile Processing Service Critical Water Testing to AAMI TIR34: 2014R17 Standard

OBJECTIVE:

MANN GRANDSTAFF Veterans Health Center Sterile Processing Service (SPS) is establishing a contracted water quality testing program on a monthly, quarterly, and annual testing cycle in accordance with AAMI TIR34:2014R17 and requirements for Steris equipment operation Instructions for Use (IFU).

The purpose of this contract is to procure Laboratory Analysis of water samples for AAMI compliance with water quality in accordance with VHA Directive 1116(2) dated March 23, 2016: Reference guidance in current 2017 AAMI TIR34 and various equipment IFU and Steris equipment IFU.

REQUIREMENTS:

1. Water testing will be conducted monthly and annual per schedule in appendix A. Vendor will come to MANN GRANDSTAFF Veterans Health Center to take water samples in secured areas of the MANN GRANDSTAFF SPS areas. Utility and Critical water will be tested. Reports will be supplied electronically and hard copy.

a. MANN GRANDSTAFF VA Medical Center; 4815 N. Assembly St., Spokane, WA. 99205

2. MANN GRANDSTAFF SPS requires water testing to occur in AM (morning) of day to ensure water testing does not interfere with SPS workflow or risk of workflow causing contaminated sample. Water samples should be performed using same criteria as AAMI TIR34R17.

3. Sampling locations for SPS Water as listed in below chart.

4. A total of 18 monthly samples total of 72 water samples per year will be collected from the sample site locations: before reverse osmosis, during reverse osmosis, and storage tank locations for each characteristic on the table below A total of 15 annual samples will be collected from the sample site locations as follows: before reverse osmosis, during reverse osmosis, and storage tank locations for each characteristic on the table below.

5. SCHEDULE OF SUPPLIES:

a. Contractor shall supply all sampling supplies, containers, and shipping labels. Contractor will supply training as needed for emergency samples to be collected and shipped. Contractor shall pay postage and shipping on any samples requiring re-testing.

b. AAMI compliance with water quality Water Testing Requirements:

c. General Procedures for AAMI compliance with water quality:

i. The contractor shall furnish all sample collection bottles and return shipping labels, all transportation costs, and resources necessary to perform for AAMI compliance with water quality testing. Containers must be sterile, appropriate for the analysis, properly preserved, and ready for prompt transportation to the laboratory under strict chain of custody procedures. Contractor required to provide trained staff to perform sample collections.

ii. VA requires monthly and annual source water samples for analysis plus 20 emergency samples if necessary.

6. Sample/specimen Analysis and Reporting:

a. The testing laboratory processing the water samples for AAMI compliance with water quality must be proficient at performing water quality AAMI compliance cultures from environmental samples.

i. The full 250 ml volume of potable water (utility) must be concentrated for routine quarterly testing. The testing laboratory must retain samples that test positive for AAMI compliance with water quality for 30 calendar days and must release them to the healthcare system if requested.

ii. Endotoxin testing must be in compliance with use of Limulus Amoebocyte Lysate testing as listed in AAMI TIR34R17.

Per Association for the Advancement of Medical Instrumentation (AAMI) TIR34:2014R17

2.25 endotoxin: High-molecular-weight complex that is associated with the cell wall of Gram-negative bacteria, is pyrogenic in humans and specifically interacts with Limulus amoebocyte lysate (LAL). See also bacterial endotoxins test (BET) and pyrogen.

2.26 endotoxin unit (EU): Standard unit of measure for endotoxin activity initially established relative to the activity contained in 0.2 nanograms of the U.S. Reference Standard Endotoxin Lot EC-2 (United States Pharmacopeia [USP] standard reference material).

NOTE—FDA’s reference endotoxin EC-6, USP Lot G, and the World Health Organization’s primary international endotoxin standard (IS) are sublots of the same endotoxin preparation, making the EU and IU (International Unit) equal (Poole, et al., 1997).

b. The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body, such as EMLAP, NELAP, etc. Proof of certification must be provided before acceptance of contract.

c. Contractor required to provide all sample analysis reports via e-mail to identified COR and MANN GRANDSTAFF Veterans Health Care System Point of Contact.

d. Contractor required shall provide water testing services no less than once per month and more frequent if necessary. Successive stops between testing shall not exceed 35 calendar days.

e. Contractor required to make notification of any positive sampling results and notification will be made within 24 hours or 1 working day of making this determination. Confirmation of notification from MANN GRANDSTAFF MEDICAL CENTER required complete notification process.

f. Contractor Analytical reports shall include a signed copy of the chain of custody, identification of sampling locations and conditions, including the specific outlet temperature of water at the time the sample was collected, pH, biocide residual levels, method detection limits, and a description of test methodology. Sample reports need to be provided in a format that can be copied into the MANN GRANDSTAFF MEDICAL CENTER SPS AAMI water quality sampling results reporting form. Sample analysis reports must be provided within 7 calendar days of the lab receiving the samples. If the 7th day falls on a weekend or federally observed holiday, the reports shall be provided no later than the next normal business day.

g. Requirement- The contractor shall have qualified technical support staff for consultation relative to proper water sample collection, testing, and interpretation of results.

h. Required- collection of samples will be performed in full compliance with facility PPE practice and policy. Collection team will be escorted into SPS restricted access areas.

i. Required- unscheduled event related collections may be required to be collected on weekends and federal holidays.

j. Reports must include reference material and include previous test results to note trend of water quality with visual aids /graphs. Reports and materials need to be both electronic and hard copy/paper. POCs will be provided for electronic access. Electronic access training of VA POCs required.

k. Required- Assistance with interpretation of reports and creating effective plan of action consultation required.

7. Contractor shall provide water testing equipment – contractor shall provide submittals of water testing equipment or lab certification that they intend on using to carry out the requirements of this contract. Submittals will then be evaluated to ensure that equipment is appropriate and certified.

8. REQUIRED-Sampling for SPS water quality of Utility and Critical water:

a. Laboratory and Chemical Analysis:

i. Requirements for testing per AAMI TIR34

TIR34 2014R2017 A.5.3 Quality Characteristics

a) Bacterial content

b) Endotoxin content

c) Total organic carbon

d) pH

e) Water hardness

f) Resistivity

g) Total dissolved solids

h) Ionic contaminants

i) Color

(Appendix A has complete breakdown of labs and parameters)

ii. Requirements and Procedures for Sampling of SPS water lines for CFU and Endotoxin: The contractor must be certified by the Environmental Protection Agency or a State environmental protection agency to perform environmental sampling that includes heterotrophic bacterial testing (Aerobic). The contractor shall utilize the Standard.

Spread Plate Method 9215C using R2A agar. The contractor will provide an outline of their actual testing procedures. Proof of certification and outline of actual testing procedures must be provided before acceptance of the contract. Sampling results will report the number of colony forming units of heterotrophic water bacteria per milliliter of water (cfu/ml).

iii. Bacteria in water readings of less than 1CFU may be recorded as <1CFU. Critical water quality readings greater than <9 cfu/ml or greater are required to be immediately (<24 hours notified by both telephone and email to identified COR.

iv. Requirement -Utility water with bacteria in water findings of <195 or greater will require immediate (<24 hours) notification by both telephone and email.

v. All readings greater than 1CFU/ML should be quantified in whole numbers...or greater than 500 may be recorded as <10 cfu/ml or > 500 cfu/ml.

vi. REQUIRED- Sampling will be tested for presence of Endotoxin and response of results expected in less than 24 hours. Testing should be conducted and resulted in less than 7 days. Parameters for LAL testing as listed in AAMI TIR34R17.

1. Weekend and Holidays are included in the timed suspense as the MANN GRANDSTAFF Medical Center is in continuous operation.

b. Contractor shall provide all sample analysis reports via e-mail to the COR and the assigned Points of Contact within the SPS service within 7 calendar days including weekends and holidays of receiving the sample. If the 7th day falls on a weekend or federally observed holiday, the reports shall be provided no later than the next normal business day. Analytical reports shall include a signed copy of the chain of custody, identification of sampling locations, method detection limits, and a description of test methodology.

c. The contractor shall have qualified technical support staff for consultation relative to water sample collection, testing, and interpretation of results.

d. The Contractor shall provide expertise to formulate effective plans of action to correct the water to a safe condition, within parameters established.

9. REQUIRED- Contractor takes all responsibility of their staff while on VA property. Contractor staff will be escorted in all restricted areas of SPS. All Contractor staff will be required to wear full PPE supplied by the SPS, no exceptions. The Contractor’s field service employee will wear visible identification issued by the VA Police Service.

10. The Certification & Accreditation requirements do not apply, and a Security Accreditation Package is not required.

Appendix A

11. Qualifications:

a. The Contractor services shall be performed by trained and qualified personnel and performed in accordance with manufacturer’s guidelines.

b. The laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body, such as EMLAP, NELAP, etc.

c. The testing laboratory processing the water samples for AAMI compliance with water quality must be proficient at performing water quality AAMI compliance cultures from environmental samples.

d. The contractor must be certified by the Environmental Protection Agency or a State environmental protection agency to perform environmental sampling that includes heterotrophic bacterial testing (Aerobic).

12. Contractor Furnished Material:

a. The Contractor shall furnish all supplies, labor, materials, and equipment necessary for this service. No Government property will be provided.

b. Contractor responsible for clean-up and removal of all trash and debris created during testing.

c. Contractor shall be responsible for any damage to property whether personal, private or government owned during performance of these services. Contractor shall be responsible for the actions of their workers.

d. Contractor shall provide all safety equipment and personal protective equipment for their employees outside of the SPS areas.

13. Work Hours: The following terms have the following meanings and are applicable to this contract:

Normal hours of coverage are Monday through Saturday from 7:00 am to 6:30 pm, excluding holidays. All services will be performed during normal hours unless requested or approved by COR or his designee. Mann Grandstaff Infection Prevention and Safety will provide a Risk Assessment and guidance for working in hospital areas that is required to be followed.

Federal Holidays observed by Veterans Health Administration are:

New Years' Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Christmas Day

14. Identification, Parking, Smoking and VA Regulations:

It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. The VA will not validate or make reimbursements for parking violations to the Contractor under any conditions. Smoking is prohibited inside any buildings at the MANN GRANDSTAFF Medical Center.

15. Possession of weapons, illegal drugs & alcohol is prohibited.

16. Enclosed containers, including tool kits, shall be subject to search.

17. Points of Contact:

i. Contracting Officer Representative: Emilio Carrillo (emilio.carrillo@va.gov) 509-434-7417

18. Additional Notes:

a. Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers. They will not have access to online resources belonging to the VA or the U.S. government.

b. Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI), nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

Records Manager:

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights.

to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub- contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

19. See Appendix A below.

ATTACHMENT 1

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Bldg 1 Legionella Water sample collection and testing.

Contract Period: Base POP Begin: 09-27-2024 POP End: 09-26-2025

Bldg 12 Legionella Water sample collection and testing

Base Year Non routine sampling outside of the routine quarterly sampling.

Sterile Process monthly water sample collection and testing

Sterile Process annual water sample collection and testing

Base Year SPS Non routine sampling outside of the routine sampling

Bldg 1 Legionella Water sample collection and testing OY1 Contract Period: Option 1 POP Begin: 09-27-2025 POP End: 09-26-2026

Bldg 12 Legionella Water sample collection and testing OY1 September

Non routine sampling outside of the routine quarterly sampling

Sterile Process monthly water sample collection and testing OY1

Sterile Process annual water sample collection and testing OY1

SPS Non routine sampling outside of the routine sampling OY1

Bldg 1 Legionella Water sample collection and testing OY2 Contract Period: Option 2 POP Begin: 09-27-2026 POP End: 09-26-2027

Bldg 12 Legionella Water sample collection and testing OY2

Non routine sampling outside of the routine quarterly sampling

Sterile Process monthly water sample collection and testing OY2

Sterile Process annual water sample collection and testing OY2 September 1, 2026 through August 31, 2027

SPS Non routine sampling outside of the routine sampling OY2

Bldg 1 Legionella Water sample collection and testing OY3 Contract Period: Option 3 POP Begin: 09-27-2027 POP End: 09-26-2028

Bldg 12 Legionella Water sample collection and testing OY3.

Non routine sampling outside of the routine quarterly sampling

Sterile Process monthly water sample collection and testing OY3

Sterile Process annual water sample collection and testing OY3

SPS Non routine sampling outside of the routine sampling OY3

Bldg 1 Legionella Water sample collection and testing OY4 Contract Period: Option 4 POP Begin: 09-27-2028 POP End: 09-26-2029

Bldg 12 Legionella Water sample collection and testing OY4

OY4 Non routine sampling outside of the routine quarterly sampling

Sterile Process monthly water sample collection and testing OY4

Sterile Process annual water sample collection and testing testing OY4

OY4 SPS Non routine sampling outside of the routine sampling OY4

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: as to .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to:

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by…