S02 Solicitation 36C24826Q0106.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 80

36C24826Q0106

X

01-15-2026

675-26-1-3591-0002

675-25-803

36C248

Department of Veterans Affairs Network Contracting Office (NCO) 8 Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Elizabeth Romero (407) 399-7526

Project Title: Design-Build (DB) Replace Inverters at Viera Outpatient Clinic Project No.: 675-25-803 Project Location: Viera Facility, 2900 Veterans Way, Viera, FL 32840 Magnitude of Construction: Pursuant to FAR Ref 36.204(e), Between $500,000 and $1,000,000.

NAICS: 236220- Commercial and Institutional Building Construction PSC Code: N059 - Installation of Equipment - Electrical and Electronic Equipment Components As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I quotes will be evaluated to determine which offerors will submit quotes in Phase II. Block 13a refers to Phase I Quotes.

This requirement is 100% set-aside for U.S. Small Business Administration certified, Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Vendor verification for SDVOSB can be found here at https://www.vetcert.gov/.

The VA Medical Centers are SMOKE-FREE facilities. Contractors, in order to enter the campus, you must have a valid ID.

All offerors must comply with all solicitation terms and conditions.

AT THE TIME OF QUOTE SUBMISSION, interested contractors MUST be actively registered in the following databases.

System for Award Management: https://www.sam.gov U.S. Small Business Administration: https://www.sba.gov Refer to solicitation 36C24826Q0106 instructions for requirement details and cutoff date for submission of quote.

NO SITE VISIT will be conducted during PHASE I of this solicitation.

RFIs DUE DATE: January 20, 2026 at 12:00 PM EST (if any), email to elizabeth.romero@va.gov.

PHASE I QUOTES DUE DATE: January 28, 2026 at 12:00 PM EST

10 300

X X 52.211-10

X 10

VIA EMAIL 12:00 AM EST

01-28-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 6

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

2500 Lakemont Avenue, Rm #114 Orlando FL 32814

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Elizabeth Romero

VA-VHA-RPOE-2022-36342

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) .. 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.5 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

3.6 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES

(DEC 2023)

3.7 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.8 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

3.9 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

3.10 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

3.11 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

3.12 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.13 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

3.14 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (MAY 2024)

3.15 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

3.16 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

3.17 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

3.18 SUPPLEMENTAL INSURANCE REQUIREMENTS

3.19 52.244-2 SUBCONTRACTS (JUN 2020)

3.20 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

3.21 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

3.22 52.242-14 SUSPENSION OF WORK (APR 1984)

3.23 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

3.24 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

3.25 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

3.26 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

3.27 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

3.28 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

3.29 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

3.30 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

3.31 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

3.32 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

3.33 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

3.34 PARTNERING

3.35 GENDER

3.36 CONTRACTOR'S COST BREAKDOWN

3.37 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

3.38 OWNERSHIP OF ORIGINAL DOCUMENTS

3.39 RETENTION OF REVIEW DOCUMENTS

3.40 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

3.41 COORDINATION WITH MEDICAL CENTER

3.42 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

CLIN 0001 DESIGN-BUILD SERVICES: Project 675-25- 803, Replace Inverters at Viera Outpatient Clinic, located at OVAHCS, 2900 Veterans Way, Viera, FL 32840.

The Contractor shall provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of a project described herein and other specific tasks as further defined by the Statement of Work (SOW). All proposals are to provide both design and construction services for this project.

DESIGN-BUILD SERVICES: 300 calendar days after Notice to Proceed (NTP) issuance.

Design Phase: 140 calendar days from Government issuance of NTP.

Construction Phase: MUST be completed no more than 160 calendar days from Design completion and Government acceptance.

1.00 JB $_________________

GRAND

TOTAL

STATEMENT OF WORK AND CONTRACT ADMINISTRATION

DESIGN-BUILD

REPLACE INVERTERS AT VIERA OUTPATIENT CLINIC

PROJECT NO. 675-25-803

ORLANDO VA HEALTHCARE SYSTEM

2900 VETERANS WAY, VIERA, FL 32840

I. DEFINITION AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one (1) contract, with one (1) firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Quote (RFQ): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit quotes.

K. Certified Independent Third-Party (CITP) Safety Professional: Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, construction methods, and materials

O. Orlando Utilities Commission (OUC): Orlando Utilities Commission, provided electricity and water services to the facility.

P. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The Department of Veterans Affairs, Orlando Veterans Affairs Healthcare System (OVAHCS), is seeking professional design-build services to design and construct the project titled “Replace Inverters at Viera Outpatient Clinic” located at the OVAHCS, Viera VA Outpatient Clinic, 2900 Veterans Way, Viera, FL 32940.

The contractor shall provide all labor, materials, tools, equipment, supervision, and design-build services necessary for the design and construction of the project described herein and other specific tasks as further defined by the Statement of Work (SOW). All quotes are to provide both design and construction services for this project. The contractor shall not match existing materials but shall use hospital grade as designated in the Department of Veterans Affairs (DVA) Technical Information Library (TIL) and/or industry standards for healthcare facilities relevant to space usage. Reference Section VII. Resources, below.

B. Project Overview:

This project will design and construct all the elements to replace the four (4) solar photovoltaic (PV) inverter systems on the carport solar PV system at the Viera VA Outpatient Clinic (OPC). The four inverters are outdated and not operational. Obtaining replacement parts is difficult. The weather station, cellular gateways, data aggregator, and other instrumentation on the inverter systems are also outdated, non-operational, and use old 3G technology. The Contractor shall replace and install four (4) new solar PV inverters, sized at 135 kW, 350 kW, and two (2) at 500 kW. The Contractor shall also replace all instrumentation including, but not limited to, data communications equipment, weather station, data aggregator, and other meters/items associated with the monitoring and reporting of power production (and other parameters) from the solar PV inverter systems (A, B, C, and D) and entire system. Project requirements are further defined below in part C, Specific Project Requirements.

C. Specific Project Requirements:

1. Replace all four (4) solar photovoltaic (PV) inverters and associated equipment and instrumentation on the carport solar PV systems at Viera VA OPC.

2. Design-build team shall also evaluate and provide (as part of the design effort) alternatives to leverage any improvements in safety, functionality, monitoring, and controls that have evolved since the system was first installed. This includes, but is not limited to, the design-build team providing options to the VA to install different sized inverters in lieu of the 500 kW inverters (i.e. two 250 kW inverters, fitting in same equipment profile as one 500 kW inverter). In these situations, contractor shall confirm with the VA the direction it wishes to proceed prior to contractor placing equipment orders.

3. All new inverters shall be of the same manufacturer and compatible with existing electrical connections and equipment. The Contractor is responsible for field verifying existing conditions of work and ensuring that all prep work (including site prep) is performed prior to installation of new equipment.

4. It is the contractor’s responsibility to remove the existing inverters and make the appropriate disconnects.

Work shall be coordinated with the VA COR and Electrical Shop.

5. It is the contractor’s responsibility to ensure all inverters and electrical equipment to be removed are powered down through approved lockout-tagout procedures.

6. All new electrical installations shall be grounded and abide by all applicable NEC, IEEE, and other industry standards and requirements for installation of inverter systems as referenced by the standards in the VA Technical Information Library (TIL). Manufacturer installation instructions shall also be followed.

7. Contractor is responsible for correcting electrical issues resulting from the demolition and installation of the new inverters and associated instrumentation and equipment.

8. Switch/disconnects for each inverter system shall be provided and installed as to isolate each inverter system from the entire carport PV system.

9. Meters shall be installed on each inverter system, capable of measuring and tracking power production. In addition, a new weather station meter shall be installed and configured.

10. The local utility (Florida Power & Light) must be notified fourteen (14) days prior to connection of the equipment to prevent abrupt back feed into the FPL transformer.

11. New inverters and electrical equipment shall be weatherproof, with enclosures rated NEMA 3R or better.

12. Contractor shall provide a solar PV dashboard with login and password-enabled access where VA can view and download reports on solar PV system performance, including power production, irradiance, etc.

13. All new inverters and the entire solar PV system shall be commissioned by qualified personnel with the proper certifications for solar photovoltaic system installations upon completion of all work.

14. Training shall also be provided to the VA Electrical shop and other VA maintenance & operation (M&O) personnel upon completion of the work. Trainer(s) shall be a certified solar PV system installer(s) and/or a technician from the inverter equipment manufacturer. The purpose of the training is to provide operational and maintenance instructions to VA personnel on how to maintain and operate the system.

15. All manuals and closeout documents shall be furnished to the VA upon completion of work.

16. Warranties shall be provided to the VA of all newly installed inverters and other items installed under this project. A ten (10) year manufacturer’s warranty against defects and workmanship shall be provided.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Design Phase:

All design-related work (e.g. site visits, meetings, etc.) at the VA clinic SHALL be coordinated with the project’s COR. All work shall be performed during regular business hours (7:00 am – 5:00 pm) Monday through Friday.

Any work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) must be requested by the Contractor at least fourteen (14) calendar days in advance. All requests must be made in writing to the COR and shall be coordinated with the project’s COR to minimize interference with normal clinic functions.

B. Construction Phase:

All work SHALL be coordinated with the project’s COR. All work shall be performed during regular business hours (7:00 am – 5:00 pm) Monday through Friday. Any work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) must be requested by the Contractor at least fourteen (14) calendar days in advance. All requests must be made in writing to the COR and shall be coordinated with the project’s COR to minimize interference with normal clinic functions. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

C. Length of Project

1. The project’s design phase SHALL be completed in more than 140-calendar day design from the Government issuance of the Notice to Proceed (NTP). Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Design Development drawings to 50%, within 45 calendar days. Allow 15 calendar days for VA review.

b) Design-Build Team A/E shall submit Design Development drawings to 90%, which incorporates the

VA’s comments from the 50% submission within 30 calendar days from acceptance of the 50% submission. Allow 15 calendar days for VA review.

c) Design-Build Team A/E shall submit Construction Document drawings to 100%, which incorporates the VA’s comments on the 90% submission within 20 calendar days from acceptance of the 90% submission. Allow 15 calendar days for VA review.

2. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving Government acceptance of 100% drawings.

3. Project’s construction phase SHALL be completed in no more than 160 days from Design completion and Government acceptance.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

D. Utility Shutdowns/Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure areas prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Low Risk Group, Class II project.

V. SAFETY REQUIREMENTS:

A. All Contractor personnel are required to have completed an Occupational Safety and Health Administration (OSHA) approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. The Contracting Officer (CO) must receive a copy of current certificates identifying the successful completion of the training prior to executing work for the Veterans Administration. In addition, the Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for the Contractor’s Competent Persons (CP), who have been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of the Contractor’s CP nor acts on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have twenty-one (21) calendar days to review the AHA and APP.

B. The Contractor shall submit documentation validating completion of the OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

B. RECORDS MANAGEMENT:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein.

Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security and Resiliency Design Manual (Latest Edition) – Mission Critical Facilities (VA

Handbook 0730)

v) Information Security Handbook VA 6500

w) VA Sustainable Design Standards

3. VA Directive 0055 and all applicable federal energy legislation including, but not limited to, Energy Act 2020, EPAct 2005, EISA 2007, and executive orders.

4. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

5. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum.

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of

Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates &

Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities

Guidelines Institute (FGI). http://www.fgiguidelines.org/ J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated

May 27, 2010 “Space Key Control”.

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION AND SCALD

CONTROL.

VIII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. Refer to “Resources” Section VII.

2. Refer to “Approved Construction documents”, below, for required inclusion of design review comments.

3. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

4. No action may be brought against the VA, and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

5. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB team’s receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

2. The documents may be divided into multiple review submission packages. The VA will review as many as six

(6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Design Development (50%), Construction Documents (90%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (90%) review. If any package is not complete for the required stage, a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by the engineer and architect of record.

4. Each review submission package shall include three (3) hard copy sets (two (2) Full Size and one (1) Half Size) and one (1) Portable Document Format (PDF) sets on Compact Disk-Read only Memory (CD-ROM).

The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO). and others as determined to be appropriate by the VA.

5. Upon Contractor review of the Technical Information Library (TIL) Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (two (2) hard copies, two (2) electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor-modified to include VA Guidelines and Code requirements consistent with National Fire Protection Association (NFPA), International Building Code (IBC), Florida Building Code (FBC), and Facility Guidelines Institute (FGI) Guidelines for Design and Construction of Health Care Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, Material Safety Data Sheet (MSDS), and all required Contract submittals.

7. Contractor shall be responsible for submitting as-build Computer-Aid Design (CAD) drawings (in the latest CAD version) at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings shall be executed in electronic format AutoCAD latest version and later or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in AutoCAD latest version and later or PDF format for use in preparing the construction drawings if possible.

3. Design review submission specifications, final Construction Document submission specifications, and other 8

1/2 by 11 formatted material will be executed in electronic format Microsoft Word with all “Mark-Ups” (changes) visible.

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD latest version and later drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD latest version and later and backward compatible format. Designer/contractor shall submit an AUTOCAD copy (as build drawings) after the completion of the project and before closeout to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the SOW and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design-Build Team A/E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have fourteen (14) calendar days to take approval action.

2. The final construction documents submission package shall include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package shall incorporate all VA supplied comments from the earlier 50% and 90% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

G. Construction Drawing Preparation:

Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E. The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

1. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

2. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

3. Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

4. Mechanical drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

5. Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

H. Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements.

The specifications submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e.

shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

I. Design Requirements:

Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a. Zoning laws:

b. Environmental and erosion control regulations; and

c. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government.

3. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

4. The Design-Build Team A/E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

5. No action may be brought against the Design-Build Team A/E or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

6. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

IX. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

A. To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. Each design submittal shall go through rigorous review at each design phase QA/QC prior to submission to the VA.

B. Within two (2) weeks of receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

X. CONSTRUCTION PERIOD SERVICES:

A. Pre-Construction Meeting: The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officers’ Representative (COR). The Contracting Officers’ Representative (COR) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officers Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed.